MINUTES OF THE LONG HILL TOWNSHIP COMMITTEE
APRIL 23, 2008 REGULAR SESSION
The Township Committee of the Township of Long Hill, County of Morris, State of New Jersey, convened in Regular Session at the Municipal Building, 915 Valley Road, Gillette, New Jersey, on Wednesday, April 9, 2008 at 7:00 p.m.
RESOLUTION #08-140
BE IT RESOLVED, that the Township Committee of Long Hill Township, pursuant to the provision of P.L. 1975, Chapter 231 of the Open Public Meetings Act, meet in closed session for the purpose of possible litigation, property acquisition, contract negotiations and personnel.
BE IT FURTHER RESOLVED, that the Township Committee will disclose to the public at such time as appropriate action is taken on said matters, and when disclosure will not result in unwarranted invasion of individual privacy or prejudice to the best interests of the Township of Long Hill; provided such disclosure will not violate Federal, State or Local Statutes and does not fall within the attorney/client privilege.
On motion of Mr. Briggs, seconded by Mr. Aroneo, Resolution #08-140 was approved. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Absent
Mr. Mazzucco Absent
Mayor Vitureira Aye
The Township Committee convened to Executive Session at 7:45 p.m.
The Township Committee reconvened to Regular Session at 8:04p.m.
All present recited the Pledge of Allegiance.
On roll call the following Committee members were present:
Jerry Aroneo
Mead Briggs
Mayor Vitureira
Absent: Chris Collins
Michael Mazzucco
Also present: Richard Sheola, Administrator/Acting Municipal Clerk/CFO
John Pidgeon, Township Attorney
Mayor Vitureira read the following statement:
In compliance with the Open Public Meetings Law of New Jersey, adequate notice of this meeting was included in a list of meetings notice sent in writing to the Echoes Sentinel, Courier News and Daily Record on December 20, 2007; posted on the bulletin board in the Municipal Building on December 20, 2007 and has remained continuously posted as the required notices under the Statute. In addition, a copy of this notice is and has been available to the public and is on file in the office of the Municipal Clerk.
Mayor Vitureira stated, that as a matter of procedure, it is the intention of the Township Committee not to continue any matter or introduce a new matter past 11:00 p.m. at any regular or special meeting of the Committee unless a motion is passed by the members then present to extend the meeting to a later specified cutoff time.
Mr. Sheola read by title:
Ordinance #227-08 entitled “AN ORDINANCE TO EXCEED THE MUNICIPAL BUDGET APPROPRIATION LIMITS AND TO ESTABLISH A CAP BANK (N.J.S.A. 40A: 4-45.14)”.
Mr. Sheola explained that the ordinance has to be adopted prior to the adoption of the budget.
Raymond Sarinelli, Auditor, explained the benefits of passing Ordinance #227-08 and recommended its adoption.
Mayor Vitureira opened the meeting to the public for a hearing on Ordinance #227-08.
Chris Connor, Millington, encouraged the Governing Body to adopt Ordinance #227-08 in case of an emergency.
No one else wished to be heard and Mayor Vitureira closed the hearing to the public.
On motion of Mayor Vitureira, seconded by Mr. Briggs, that Ordinance #227-08 be passed on final reading and adopted as published. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Absent
Mr. Mazzucco Absent
Mayor Vitureira Aye
Mr. Sheola gave a presentation regarding the $14,649,789 Municipal Budget for 2008 including: the process, terminology, expenses, revenue, debt, surplus, tax rates, capital budget needs and projected capital budget needs for 2008-2013.
Mr. Sheola inquired if there were any questions from the audience.
Dennis Sandow, Millington, inquired regarding revenue equaling expenses. Mr. Sheola explained that this is a requirement of municipal, county and school board budgets.
No one else wished to be heard.
Mayor Vitureira opened the meeting to the public for questions or comments pertaining to the 2008 Municipal Budget.
Mayor Vitureira stated that the municipal budget increase is 2.5%. A discussion ensued regarding the rate of increase in other municipalities.
Mayor Vitureira closed the meeting to the public.
The vote to adopt the 2008 Municipal Budget was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Absent
Mr. Mazzucco Absent
Mayor Vitureira Aye
Mr. Sheola gave a presentation on the value of the old fire vehicle in regards to the request from a fire company in Missouri for any used fire equipment. A discussion ensued regarding market value and fundraising.
Dennis Sandow, Millington, stated that this is the first fire vehicle to be purchased by the Township to be retired.
Lisa Scanlon, Millington, voiced concern with conducting too many fundraising efforts in the Township.
A discussion ensued regarding the value of the vehicle, protecting the assets of the Township and placing the vehicle for sale on e-bay. The Governing Body directed that the fire company in Missouri be contacted to determine if they would be interest in the vehicle. Mr. Sheola stated that a resolution would have to be added to the Consent Agenda for approval from the Division of Local Government Services in order to place the item on e-bay.
On motion of Mayor Vitureira, seconded by Mr. Briggs, that authorization be given to list the fire vehicle on e-bay under the electronic pilot program.
Mayor Vitureira opened the meeting to the public for questions or comments on this matter. No one wished to be heard.
The vote to authorize listing the fire vehicle on e-bay was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Absent
Mr. Mazzucco Absent
Mayor Vitureira Aye
Mr. Sheola stated that he would provide the Governing Body with the details of the resolution in a few days.
Mr. Sheola explained the proposed Youth in Government Day which would encourage Watchung Hills Regional High School AP History Government Program students to participate in local government. The Governing Body members spoke in support of the program.
Mayor Vitureira opened the meeting to the public for questions or comments pertaining to this matter. No one wished to be heard.
Mayor Vitureira postponed the discussion on Transparency in Government until the next Township Committee meeting.
Mr. Aroneo read by title:
Ordinance #226-08 entitled “AN ORDINANCE CONCERNING RECYCLING AND AMENDING CHAPTER XXI OF THE TOWNSHIP CODE ENTITLED “SOLID WASTE MANAGEMENT”.
Mayor Vitureira opened the meeting to the public for a hearing on Ordinance #226-08.
Mr. Pidgeon noted recommendations made by Mr. Sandow which were incorporated into the ordinance.
Dennis Sandow, Millington, spoke against non-enforceable laws. A discussion ensued regarding separating glass by color and size of the containers.
Lisa Scanlon, Board of Education member, voiced concern regarding section 21-1.2 A of the ordinance. Mr. Pidgeon explained that this is a new regulation established by the County. A discussion ensued regarding source separation requirements. Mr. Pidgeon noted the exemption clause in section 21-1.2 B and suggested that the Board of Education write a letter to the Township explaining how they handle their recyclables and request an exemption from the new requirements.
Dennis Sandow, Millington, inquired regarding the difference between solid waste and recyclable materials.
No one else wished to be heard and Mayor Vitureira closed the hearing to the public.
On motion of Mr. Aroneo, seconded by Mr. Briggs, that Ordinance #226-08 be passed on final reading and adopted as published. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Absent
Mr. Mazzucco Absent
Mayor Vitureira Aye
Mayor Vitureira read by title:
Ordinance #228-08 entitled “AN ORDINANCE CHANGING PLANNING BOARD AND BOARD OF ADJUSTMENT PUBLICATION FEE TO AN ESCROW DEPOSIT AND AMENDING SECTION 180 OF THE TOWNSHIP LAND USE ORDINANCE ENTITLED “DEVELOPMENT FEES, ESCROW DEPOSITS, GUARANTEES AND IMPROVEMENTS.”
Mr. Pidgeon explained that this ordinance was requested by the Planning & Zoning Administrator due to increased publication fees.
On motion of Mayor Vitureira, seconded by Mr. Briggs, that Ordinance #228-08 was passed on first reading, published according to law, and that a public hearing hereon be scheduled for Wednesday, June 11, 2008 at 7:30 p.m. or soon thereafter, at the Municipal Building. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Absent
Mr. Mazzucco Absent
Mayor Vitureira Aye
The Governing Body pulled Resolution #08-151 from the Consent Agenda.
A discussion ensued regarding Resolution #08-145.
On motion of Mr. Briggs, seconded by Mr. Aroneo, that Resolution #08-145 be amended.
Mayor Vitureira opened the meeting to the public regarding questions or comments pertaining to Resolution #08-145. No one wished to be heard.
The amendments to Resolution #08-145 were approved by unanimous voice vote.
Mr. Briggs inquired if the fees for the Summer Recreation program contained in Resolution #08-146 were different from the 2007 fees. Mr. Sheola stated that the fees have been increased. A discussion ensued regarding the program and fees. Resolution #08-146 was pulled from the Consent Agenda.
Mr. Briggs inquired regarding the cost for information technology services for Town Hall versus the Police Department. Mr. Sheola explained the billing process. A discussion ensued regarding the scope of services provided, soliciting other bids and recent problems which were determined to be caused by Comcast. The Governing Body pulled Resolution #08-153 from the Consent Agenda.
Mr. Aroneo requested more information regarding Resolution #08-148.
The Governing Body recessed at 9:50 p.m.
The Governing Body reconvened at 10:05 p.m.
Mr. Sheola spoke regarding the 2007 and proposed 2008 Summer Recreation Program fees. A discussion ensued regarding the fees. The Governing Body returned Resolution #08-146 onto the Consent Agenda.
Mr. Aroneo spoke in support of having community events, but raised concern with the Township being involved in the planning, administration and funding of the Community Day memorialized in Resolution #08-148. A discussion ensued regarding the Township’s involvement in the event including: funding, expenses, staff involvement, administrating versus supporting the event, dedicating resources and personnel. Mayor Vitureira stated that a committee has been established to run the event, township personnel will be utilized on an as needed basis and suggested that this be an annual event which will be utilized to benefit emergency services.
Mr. Aroneo inquired whether Resolution #08-152 should read change order no. 1 or change order no. 2. Mr. Sheola stated that the title should read change order no. 2.
Mr. Sheola noted that the applicants have requested that Resolution #08-142 be pulled from this agenda and placed onto the May 14, 2008 agenda.
Mayor Vitureira announced that the County is willing to explore shared services with the Township on the geese control matter and inquired if the term of the contract with Geese Police could be limited. A discussion ensued regarding Resolution #08-150 and addling geese eggs.
Mayor Vitureira held the approval of the April 9, 2008 regular session minutes until the next meeting. Mr. Pidgeon explained that if an OPRA request is received for the minutes, they should be marked draft and released. A discussion ensued regarding the degree of information contained in the minutes. Mayor Vitureira directed that the degree of information contained in the minutes be placed on the next meeting as a discussion item.
Mayor Vitureira opened the meeting to the public for questions or comments pertaining to the Consent Agenda Resolutions. No one wished to be heard.
On motion of Mayor Vitureira, seconded by Mr. Briggs, that the following Consent Agenda Resolutions, with the exception of 08-142, 08-151 and 08-153 and as amended, were introduced and adopted:
RESOLUTION 08-141
APPROVING PAYMENT OF BILLS
BE IT RESOLVED, that the Township Committee of the Township of Long Hill does hereby approve the payment of the bills as presented by the Chief Financial Officer.
BE IT FURTHER RESOLVED, that the bills list be appended to the official minutes.
RESOLUTION 08-142
APPROVING PERSON TO PERSON TRANSFER PLENARY RETAIL CONSUMPTION LICENSE #1430-033-012-002 – QUATTRINI, INC T/A TAVERNA QUATTRINI
WHEREAS, an application has been filed for a person to person transfer of Plenary Retail Consumption License Number 1430-33-012-002, heretofore issued to Frank and Ann Romano t/a Orphan Annie’s for premises located at 1255 Valley Road, Stirling, New Jersey 07980; and
WHEREAS, the submitted application form is completed in all respects, the transfer fees have been paid, and the license has been properly renewed for the current licensed term; and
WHEREAS, the applicant is qualified to be licensed according to all standards established by Title 33 of the New Jersey Statutes, regulations promulgated thereunder, as well as pertinent local ordinances and conditions consistent with Title 33; and
WHEREAS, the applicant has disclosed and the issuing authority reviewed the source of all funds used in the purchase of the license and the licensed business;
NOW, THEREFORE, BE IT RESOLVED, that the Township Committee of the Township of Long Hill does hereby approve, effective May 1, 2008 the transfer of the aforesaid Plenary Retail Consumption License to Quattrini, Inc. and does hereby direct the Municipal Clerk to endorse the license certificate to the new ownership as follows: “This license, subject to all its terms and conditions, is hereby transferred to Quattrini, Inc. effective May 1, 2008.”
RESOLUTION 08-143
AMENDING RESOLUTION 07-369 ENTITLED 2007-2008 RECREATION BASKETBALL STAFF
BE IT RESOLVED by the Township Committee of the Township of Long Hill, in the County of Morris, State of New Jersey, that Resolution 07-369 2007-2008 Recreation Basketball Staff is hereby amended as follows:
Scorekeepers/Referess/Timekeepers Pr/Hr.
Steven Spinelli $9.50
RESOLUTION 08-144
AUTHORIZATION FOR DEPUTY MAYOR TO CONDUCT MARRIAGE CEREMONY
WHEREAS, Under N.J.S.A 37:1-13, mayors and deputy mayors “when authorized by the mayor” are authorized to solemnize, or perform marriages, in New Jersey; and
WHEREAS, Mayor George Vitureira will be unavailable to perform the marriage ceremony for Mabel C. Barrantes Garcia and Eric A. Diaz Contreras on July 5, 2008; and
NOW, THEREFORE, BE IT RESOLVED, that Mayor George Vitureira hereby authorizes Deputy Mayor Jerry Aroneo to perform the marriage ceremony for Mabel C. Barrantes Garcia and Eric A. Diaz Contreras on July 5, 2008 at 5:30 p.m. at the Senior Center.
RESOLUTION 08-145
APPROVING 2008 FEE SCHEDULE FOR STIRLING LAKE
BE IT RESOLVED by the Township Committee of the Township of Long Hill, in the County of Morris, State of New Jersey, establish fees for 2008 as follows:
Stirling Lake Badge
Resident Family Membership $225.00
Single Adult (18 or over) $ 90.00
Student (13-17) $ 65.00
Child (12 & under) $ 45.00
Senior/Handicap $ 30.00
Non-Resident Family Membership $390.00
Non-Resident Adult $160.00
Non-Resident Student $105.00
Non-Resident Child $ 75.00
Non-Resident Senior/Handicap $ 50.00
Guest (Daily) $ 10.00
Replacement Badge $ 5.00
RESOLUTION 08-146
APPROVING 2008 FEE SCHEDULE FOR SUMMER RECREATION
BE IT RESOLVED by the Township Committee of the Township of Long Hill, in the County of Morris, State of New Jersey, establish fees for 2008 as follows:
Recreation Programs
Summer Recreation Program - Resident $200.00
Summer Recreation Program – Non-resident $400.00
RESOLUTION 08-147
APPROVING THE USE OF THE COMMUNITY CENTER PARKING LOT FOR BICYCLE RODEO
WHEREAS, the Township of Long Hill Police Department will be hosting a bicycle rodeo on Saturday, June 7th at the Community Center; and
WHEREAS, the parking lot will be used for parking vehicles and the bicycle rodeo itself; and
NOW, THEREFORE, BE IT RESOLVED, the Township Committee of the Township of Long Hill does hereby grant approval for the Long Hill Police to utilize the parking lot for the Bicycle Rodeo as specified in a letter dated April 7, 2008.
RESOLUTION 08-148
AUTHORIZING & MEMORIALIZING LONG HILL COMMUNITY DAY
AUGUST 31, 2008
BE IT RESOLVED, that the Township Committee of the Township of Long Hill, County of Morris, State of New Jersey authorizes and memorializes the Long Hill Community Day Celebration on Sunday, August 31, 2008
RESOLUTION 08-149
APPOINTING MUNICIPAL HOUSING LIASION
WHEREAS, the Governing Body of Township of Long Hill petitioned the Council on Affordable Housing (COAH) for substantive certification of its Housing Element and Fair Share Plan, and
WHEREAS, Township of Long Hill’s Fair Share Plan promotes an affordable housing program pursuant to the Fair Housing Act (N.J.S.A. 52:27D-301, et. seq.) and COAH’s Third Round Substantive Rules (N.J.A.C. 5:94-1, et. seq.); and
WHEREAS, pursuant to N.J.A.C. 5:94-7 and N.J.A.C. 5:80-26.1 et. seq., Township of Long Hill is required to appoint a Municipal Housing Liaison for the administration of Township of Long Hill’s affordable housing program to enforce the requirements of N.J.A.C. 5:94-7 and N.J.A.C. 5:80-26.1 et. seq.; and
NOW THEREFORE BE IT RESOLVED, by the Governing Body of Township of Long Hill in the County of Morris, and the State of New Jersey that Richard J. Sheola is hereby appointed by the Governing Body of Township of Long Hill as the Municipal Housing Liaison for the administration of the affordable housing program, pursuant to and in accordance with Sections 2-21.2 of Township of Long Hill’s Code.
RESOLUTION 08-150
AWARDING CONTRACT FOR GEESE CONTROL AT STIRLING LAKE AND RIVERSIDE RECREATION PARK – GEESE POLICE
WHEREAS, the Township of Long Hill requires assistance with controlling the geese population at Stirling Lake and the Riverside Recreation Park; and
WHEREAS, a contract can be awarded for professional services without public bidding pursuant to N.J.S.A. 40A:11-5(1)(a)(i); and
WHEREAS, the Township Administrator has recommended the award of the contract to Geese Police; and
WHEREAS, the Township Chief Financial Officer in accordance with N.J.S.A. 5:34-5.1 has certified in writing to the Township Clerk the availability of adequate funds to pay the maximum amount of this contract;
NOW, THEREFORE, BE IT RESOLVED, by the Township Committee of the Township of Long Hill, in the County of Morris, State of New Jersey as follows:
1. The Mayor and Clerk are hereby authorized to execute a contract with Geese Police, PO Box 656, Howell, NJ 07731, in accordance with their proposal subject to the following terms:
a. Term: Stirling Lake- March 20, 2008 through September 17, 2008 (26 weeks).
Riverside Recreation Park-March 20, 2008 through December 3, 2008 (37 weeks).
b. Rate: At the rate set forth in the proposal dated March 12, 2008, not to exceed $15,750.00 for the above services.
c. Services: The firm shall provide the services of controlling the geese population at Stirling Lake and Riverside Recreation Park. In addition, egg addling services will be provided at the rate of $100 per nest. Geese police will document each and every nest serviced with photographic evidence and a map of the facility, noting each nest on the map.
2. The Township Clerk shall make copies of this resolution available for public inspection at the Municipal Building, 915 Valley Road, Gillette, New Jersey during regular business hours.
3. This contract shall be charged to 8-01-26-310-310-242 in an amount not to exceed $15,750.00 for the basic service plus addling charges as outlined above The certification of availability of funds by the Township Chief Financial Officer shall be attached to the original of this resolution and shall be maintained in the files of the Township Clerk.
RESOLUTION 08-151
AUTHORIZING THE DONATION OF FIRE APPARATUS AND EQUIPMENT NO LONGER NEEDED BY LONG HILL TOWNSHIP
BE IT RESOLVED that the Township Committee of the Township of Long Hill in the County of Morris, State of New Jersey does hereby authorize the donation of fire apparatus and equipment no longer needed for municipal services to Eastern Douglas County Missouri Volunteer Fire Department
RESOLUTION 08-152
AUTHORIZING CHANGE ORDER NO. 2 TO THE CONTRACT WITH Z BROTHERS CONCRETE CONTRACTORS, INC.
WHEREAS, the Township Committee awarded a contract to Z Brothers Concrete Contractors, Inc. in the amount of $766,100.50 by Resolution 07-049 on January 24, 2007 for improvements to Main Avenue; and
WHEREAS, the project is completed and changes made in the field must be memorialized as per the listing on the page attached to this Resolution; and
NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Long Hill in the County of Morris, State of New Jersey as follows:
1. Change Order Number 2 as described in the preamble is hereby approved.
2. The change order shall be credited to C-04-55-828-001-E. Certification of available funds by the Township Chief Financial Officer is not necessary as there is no payment item.
RESOLUTION #08-153
AUTHORIZING CONTRACT WITH ATON COMPUTING, TO PERFORM INFORMATION TECHNOLOGY SERVICES
WHEREAS, the Township may award contracts for the support or maintenance of computer hardware or software without competitive bids in accordance with the requirements of N.J.S.A. 40A:11-5(1)(dd); and
WHEREAS, there exists a need for information technology maintenance services; and
WHEREAS, the Township Chief Financial Officer in accordance with the requirements of N.J.A.C. 5:34-5 has certified in writing to the Township Council the availability of adequate funds to pay the maximum amount of the contract; and
NOW, THEREFORE, BE IT RESOLVED by the Township Council of the Township of Long Hill, in the County of Morris, State of New Jersey as follows:
1. A contract is hereby awarded to ATON Computing., to provide Information Technology Services for the Township of Long Hill Administrative Offices and Police Department at a rate of $118.00 per hour with an amount not to exceed $49,500.00 for 2008
2. The Mayor and Clerk are authorized to execute that agreement.
3. This contract is awarded without competitive bidding as per N.J.S.A. 40A:11-5(1)(dd) of the Local Public Contracts Law on the following grounds:
4. A notice of this contract award shall be published once in the Echoes- Sentinel.
RESOLUTION 08-154
APPROVING REGULAR SESSION MINUTES – SEPTEMBER 26, 2007
BE IT RESOLVED, that the Township Committee of the Township of Long Hill does hereby approve the Regular Session Minutes of September 26, 2007.
RESOLUTION #08-155
RESOLUTION PURSUANT TO ELECTRONIC PILOT PROGRAM APPROVING PUBLIC SALE OF PERSONAL PROPERTY NOT NEEDED FOR PUBLIC USE, BY THE TOWNSHIP COMMITTEE OF THE TOWNSHIP OF LONG HILL, COUNTY OF MORRIS, STATE OF NEW JERSEY.
WHEREAS, the Township of Long Hill is in possession of certain personal property which is no longer needed for public use; and
WHEREAS, the Township of Long Hill is desirous of selling such property by holding both local auction and an internet based public sale on e-Bay, to the highest bidder, pursuant to Local Unit Electronic Technology Pilot Program and Study Act, PL 2001, Ch 30; and
WHEREAS, such sale must be authorized by Resolution, pursuant to Local Unit Electronic Technology Pilot Program and Study Act, PL 2001, Ch 30
NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Long Hill, County of Morris, State of New Jersey that the Township Administrator is hereby authorized to post to sell the items listed on Schedule A on an auction website as follows:
Online Auction Site: e-Bay
Length of Auction: 10 days
Account: Township of Long Hill
Auction Fess: To be paid through a budget appropriation
Method of Payment: Cash, Money order or Bank/Certified Check only
Shipping: At the expense of the buyer
Possession: Deposit due within 3 days of close of auction; balance due within 4 additional days or deposit forfeited; property to be removed no later than 3 days after closing of sale or all funds forfeited.
Other Terms: All items sold as is/where is with no guarantees either expressed or implied.
Minimum Bid: Each item has listed minimum.
The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Absent
Mr. Mazzucco Absent
Mayor Vitureira Aye
Mayor Vitureira opened the meeting to the public.
Carol Prasa, Historic Advisory Committee (HAC) member, gave a brief presentation regarding the research on the deed/title transference of the Old Millington School House and requested that Mr. Pidgeon provide an update on the ownership. Mr. Pidgeon stated that based on the December 20, 1933 minutes, the Board of Education conveyed the Old Town Hall to the Township Committee. A discussion ensued regarding amending the grant application. Ms. Prasa stated that the HAC would write the required letter and amend the application. Mayor Vitureira directed that a Quick Claim Deed with the Board of Education be filed for the Old Town Hall building.
Mayor Vitureira appointed Elaine Gaeta to the HAC.
Mr. Sheola announced that the Township has been awarded a $3,500 matching grant for a graduate school intern for a semester. A discussion ensued regarding the program and potential projects.
Mayor Vitureira announced that the Stirling Revitalization Project was $92,000 under budget.
Mr. Sheola announced that the new fire truck will be arriving on Friday.
No one else wished to be heard.
On motion of Mr. Briggs, seconded by Mayor Vitureira and unanimous voice vote, the meeting reconvened into Executive Session at 10:52 p.m. and adjourned immediately following Executive Session at 11:48 p.m.
Respectfully submitted,
______________________________
Anna Imiolek, RMC
Deputy Municipal Clerk
Monday, May 19, 2008
April 9, 2008
MINUTES OF THE LONG HILL TOWNSHIP COMMITTEE
APRIL 9, 2008 REGULAR SESSION
The Township Committee of the Township of Long Hill, County of Morris, State of New Jersey, convened in Regular Session at the Municipal Building, 915 Valley Road, Gillette, New Jersey, on Wednesday, April 9, 2008 at 7:00 p.m.
Mayor Vitureira noted that the Township Committee will meet in Executive Session from 7:00 P.M. until 7:30 P.M.
RESOLUTION #08-121
BE IT RESOLVED, that the Township Committee of Long Hill Township, pursuant to the provision of P.L. 1975, Chapter 231 of the Open Public Meetings Act, meet in closed session for the purpose of possible litigation, property acquisition, contract negotiations and personnel.
BE IT FURTHER RESOLVED, that the Township Committee will disclose to the public at such time as appropriate action is taken on said matters, and when disclosure will not result in unwarranted invasion of individual privacy or prejudice to the best interests of the Township of Long Hill; provided such disclosure will not violate Federal, State or Local Statutes and does not fall within the attorney/client privilege.
On motion of Mr. Briggs, seconded by Mr. Collins, Resolution #08-121 was approved. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Aye
Mr. Mazzucco Absent
Mayor Vitureira Aye
The Township Committee convened to Executive Session at 7:03 p.m.
The Township Committee reconvened to Regular Session at 7:36 p.m.
All present recited the Pledge of Allegiance.
On roll call the following Committee members were present:
Jerry Aroneo
Mead Briggs
Chris Collins
Mayor Vitureira
Absent: Michael Mazzucco
Also present: Richard Sheola, Administrator/Acting Municipal Clerk/CFO
John Pidgeon, Township Attorney
Mayor Vitureira read the following statement:
In compliance with the Open Public Meetings Law of New Jersey, adequate notice of this meeting was included in a list of meetings notice sent in writing to the Echoes Sentinel, Courier News and Daily Record on December 20, 2007; posted on the bulletin board in the Municipal Building on December 20, 2007 and has remained continuously posted as the required notices under the Statute. In addition, a copy of this notice is and has been available to the public and is on file in the office of the Municipal Clerk.
Mayor Vitureira stated, that as a matter of procedure, it is the intention of the Township Committee not to continue any matter or introduce a new matter past 11:00 p.m. at any regular or special meeting of the Committee unless a motion is passed by the members then present to extend the meeting to a later specified cutoff time.
Mr. Sheola introduced Joshua Tolentino.
RESOLUTION 08-125
APPOINTING PROBATIONARY POLICE OFFICER - TOLENTINO
BE IT RESOLVED, by the Township Committee of the Township of Long Hill upon the advice and recommendation of Township Administrator Richard Sheola and Police Chief Daniel Hedden, that Joshua Tolentino is hereby appointed Probationary Police Officer at an annual salary of $48,992.30 prorated for the balance of 2008 with all the usual and customary benefits, effective April 9, 2008
On motion of Mayor Vitureira, seconded by Mr. Briggs, Resolution #08-125 was approved. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Aye
Mr. Mazzucco Absent
Mayor Vitureira Aye
Mayor Vitureira administered the Oath of Office to Joshua Tolentino as Probationary Police Officer.
RESOLUTION 08-133
APPROVING SPECIAL PERMIT FOR SOCIAL AFFAIR – ST. VINCENT DE PAUL PARISH
WHEREAS, Long Hill Township Community Center has submitted an Alcoholic Beverage Control Application for a Special Permit for a Social Affair to be held on April 19, 2008 from 6:00 p.m. to 9:00 p.m. to be held at the St. Vincent de Paul Parish Center Gymnasium, Bebout Avenue, Stirling, New Jersey 07980; and
WHEREAS, the Chief of Police has reviewed the application and has no objection to the granting of a special permit to be issued to the applicant to sell alcoholic beverages at the affair to be held on the date and premises noted, subject to, however, the following conditions:
1. The following individual will be the only persons allowed to serve alcohol:
Thomas Palumbo, Brian McGurn, Joseph Costa
Address on file in Police Headquarters
2. No one under the age of 21 shall be served alcoholic beverages.
3. No person assumed to be under the influence of an alcoholic beverage shall be served or allowed to walk or drive from the event.
4. No alcoholic beverages are to be carried or consumed in the parking lot area. The consumption of alcoholic beverages shall be confined to the of the St. Vincent’s de Paul.
5. Alcoholic beverages shall only be served and/or consumed between the hours of 6:00 p.m. and 9:00 p.m.
NOW, THEREFORE, BE IT RESOLVED, by the Township Committee of the Township of Long Hill, in the County of Morris, State of New Jersey as follows:
1. The Township Committee, the licensing authority of the municipality, has no objection to the granting of a special permit and consents thereto with the special conditions as outlined by the Chief of Police.
2. The Township Clerk is hereby authorized to sign the municipal certification on the application and forward it to the applicant.
Mayor Vitureira opened the meeting to the public for questions or comments pertaining to Resolution #08-133. No one wished to be heard.
On motion of Mr. Collins, seconded by Mr. Briggs, Resolution #08-133 was approved. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Aye
Mr. Mazzucco Absent
Mayor Vitureira Aye
Mr. Aroneo reported that Marc Urbanski stepped down as Chairman of the Open Space Committee, the Grants Committee is looking to utilize open space funds for the acquisition of properties for pedestrian tunnels and a pedestrian bridge; the sewer department is in need of replacing two vehicles; CAC is exploring on-line payment systems, upgrading the microphones and sound system and training employees on the new website; the Flood Mitigation Committee has been discussing possible flooding solutions; the Shade Tree Committee is working on a draft tree removal ordinance.
Mr. Briggs reported that the Planning Board is reviewing the Valley Road corridor; fourteen fire calls were received in March; the new Stirling vehicle will be arriving within the next two weeks; two new EMT’s, Hillary Campbell and John O’Connor, joined the First Aid Squad; Irene Sachs will be retiring from active duty with the First Aid Squad; the First Aid Squad received a new state-of-the-art vehicle through donations.
Mr. Collins thanked the members of the Recreation Advisory Committee and township employees who have been helping out in the recreation department while the Township is searching for a new Recreation Director.
Mayor Vitureira reported that the Governor is reconsidering budget cuts which may impact municipalities; a resolution hiring a new senior bus driver is on the agenda; the Sewer Ban Committee will be receiving the final version of the Omni report shortly; Boy Scout volunteers will be utilizing the GPS to help locate sewers.
Mr. Sheola reported that volunteers from the Recreation Advisory Committee (RAC) are working on the summer recreation program and the lake; bid specification for concession stand operations have been written and will be reviewed by the RAC; FORCE is sponsoring a circus in June at the Elks property on Valley Road and is requesting permission from the Township Committee to hang a banner over Valley Road.
On motion of Mr. Collins, seconded by Mr. Briggs, that advertising the circus via a banner over Valley Road be approved contingent upon all county and police regulations being followed and that DPW hang the banner.
Mayor Vitureira opened the meeting to the public for questions or comments regarding this issue. No one wished to be heard.
The vote to approve hanging the circus banner over Valley Road was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Aye
Mr. Mazzucco Absent
Mayor Vitureira Aye
Mr. Sheola stated that the new website is targeted for deployment the second or third week in May and he will be attending a mandatory COAH training seminar on May 14th. A discussion ensued regarding COAH and possibly hiring a COAH expert to advise the Township regarding new rules and obligations.
Carol Prasa, Historic Advisory Committee member, requested permission to work with Mr. Sheola on letters of intent for two grant opportunities which are being offered through the New Jersey Historic Trust. Ms. Prasa inquired regarding the search for ownership of the Old Town Hall building. Mr. Pidgeon stated that nothing has been found conveying ownership from the Millington School District to the Township. Mayor Vitureira recommended reviewing the minutes from 1928 to 1933 in order to ascertain ownership.
On motion of Mayor Vitureira, seconded by Mr. Briggs, and unanimous voice vote, that the Historic Advisory Committee be authorized to submit the two grants.
Rick Montani, lacrosse program volunteer, gave a presentation regarding various recreation programs and the need for additional fields.
John Betines, lacrosse program volunteer, gave a presentation regarding the demands being placed on the existing fields and the need for additional fields.
Chris Bowman, Gillette, spoke regarding the need for additional fields and adequate staffing in order to maintain programs.
Pat McCann, Meyersville, spoke regarding the overuse of the existing fields and suggested creating turf fields at Riverside Park, possibly having future developers donate portions of property towards field space or for the Township to purchase properties for field use.
A discussion ensued regarding creating a subcommittee to discuss field development, field allocation and exploring the possibility of utilizing property on Laura Drive.
Mayor Vitureira opened the meeting to the public for questions or comments pertaining to this issue. No one wished to be heard.
The Governing Body directed that more detailed plans for the development of the Township owned property on Laura Drive into a playing field be presented at the next meeting. Mayor Vitureira suggested investigating the use of currently owned township and county properties prior to purchasing additional property and suggested approaching the County Freeholders regarding this matter when they hold their next meeting at Long Hill Township on April 23, 2008. A discussion ensued regarding potential properties, access problems and turf fields.
The Governing Body directed that the discussion be continued at the next Township Committee meeting. Mr. Collins stated that he would discuss the creation of a subcommittee with the Recreation Advisory Committee. Mr. Aroneo volunteered to be part of the subcommittee and directed that the Administrator speak to the Engineer regarding the existing fields.
Mr. Pidgeon explained that the remaining issue of the Ravalli easement deed is the location of the existing spa which is positioned over the lateral going into the neighbor’s property.
A discussion ensued regarding the relocation of the spa, potential risk of relocating the spa in the easement, the need to resolve the problem in order to complete the deed, language contained in the deed and escrow amounts.
Richard Grodeck, Stirling, inquired whether John Ravalli, the owner, would need to engage an engineer. Mr. Pidgeon explained that determination needs to be made by the Construction Official. A discussion ensued.
The Township Committee recessed at 9:08 p.m.
The Township Committee reconvened at 9:10 p.m.
Mr. Sheola explained the request from a fire company in Missouri for any used fire equipment. Mr. Sheola stated that a new fire apparatus is expected shortly and suggested donating the old vehicle to the fire company in Missouri for $1,000. Mr. Briggs suggested donating the vehicle at no cost and noted other old equipment which the Stirling Fire Company is willing to donate. A discussion ensued regarding donating the vehicle at no cost versus for a fee. The Governing Body directed Mr. Sheola to explore other potential opportunities and that the matter be revisited at the next meeting.
Len Hamilton, Chairman, Environmental Commission, gave a presentation regarding the proposed revised energy policy for the Township. A discussion ensued regarding potential future changes and regulations.
Mayor Vitureira opened the meeting to the public for questions or comments pertaining to the revised energy policy. No one wished to be heard.
On motion of Mr. Collins, seconded by Mayor Vitureira, that resolution 08-139 be adopted. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Aye
Mr. Mazzucco Absent
Mayor Vitureira Aye
RESOLUTION 08-139
A RESOLUTION ENCOURAGING SUSTAINABLE AND REGENERATIVE SITE DEVELOPMENT, WATER SAVINGS, ENERGY EFFICIENCY, NATURAL RESOURCE PROTECTION, AND ENVIRONMENTAL QUALITY
WHEREAS, Long Hill Township has adopted a resolution in support of the Cool Cities initiative; and
WHEREAS, Long Hill Township has joined the Cities for Climate Protection Campaign which has a stated goal of reducing greenhouse emissions; and
WHEREAS, a fundamental goal of Long Hill Township’s operations and services is to become a model of sustainable development practices; and
WHEREAS, the demolition, design, construction and maintenance of buildings and structures within the Township has a significant impact on the Township’s environmental sustainability, resource usage and efficiency, greenhouse gas emissions, waste management, and the health and productivity of residents, workers, and visitors; and
WHEREAS, conventional site plans, building design, construction, and operation methods can negatively affect the health of people who occupy the buildings and harm the environment; and
WHEREAS, it is critical to both the economic and environmental health of Long Hill Township that the Township provide leadership, vision and commitment to creating sustainable community plans and programs to both the public and private sectors in the arena of energy efficiency and “green” construction; and
WHEREAS, it is also in the public interest to strongly support and promote the inclusion of green building strategies in private development projects through the adoption of ordinances that recognize the need for sustainable development and Best Practices and will encourage residents, local commercial businesses and industry to consider utilizing a “systems thinking” approach to environmental problems; and
WHEREAS, the most immediate and meaningful way to do this is for the Township to take a leadership role and include energy efficiency and green building elements in our public buildings and properties, and to encourage the adoption of energy efficient policies and procedures by the various municipal departments and agencies; and
WHEREAS, at the national level, the U.S. Green Building Council has taken the lead in promoting and guiding green building by developing the Leadership in Energy and Environmental Design (LEED) Rating System and Reference Guide:
NOW THEREFORE BE IT RESOLVED, that the Township Committee of the Township of Long Hill does hereby direct the Environmental Commission to research the availability of grants that support leadership, vision and commitment to creating sustainable community plans and programs; to further educate the residents, local commercial businesses and industry on the need for sustainable development and Best Practices; to advise the Planning Board and Township Administrator on methods to promote energy efficiency and green building elements in our public buildings and properties; to encourage the adoption of energy efficient policies and procedures by the various municipal departments and agencies; and to provide guidance to update the Long Hill Township Master Plan and Land Use Ordinance to reflect the above-delineated principles.
On motion of Mr. Collins, seconded by Mayor Vitureira, that the Township Committee adopt a policy implementing resolution #08-139. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Aye
Mr. Mazzucco Absent
Mayor Vitureira Aye
Gary Pratt, Promotion and Enhancement Committee (PEC) member, proposed a Township wide yard sale on Saturday, June 14th, which would include an application fee of $10.00.
A discussion ensued regarding procedures, logistics, liability issues, the date of the event and involving township employees given current workloads. Mr. Pidgeon voiced concern regarding the Township sponsoring an event over which it has no control and suggested running the proposal by the Township Risk Manager. Mr. Aroneo suggested that the PEC work with the Chamber of Commerce instead. Mayor Vitureira suggested that if the event is acceptable to the Township’s Risk Manager, then the Township would support the yard sale through advertisement but would not sponsor it nor involve township employees.
Mayor Vitureira opened the meeting to the public for questions or comments pertaining to this issue. No one wished to be heard.
Mr. Sheola proposed an increase of at least 10% to the Stirling Lake Badge fees for 2008. A discussion ensued regarding Lake Badge fees, conducting badge checks at the lake, installing a fence to create entrance areas, photo id badges, safety & security issues and expenses.
Mayor Vitureira opened the meeting to the public for questions or comments pertaining to the lake.
Gary Pratt, Gillette, spoke against having the Stirling Lake subsidized by all residents when it is only utilized by 10% of residents. A discussion ensued regarding fees. Mayor Vitureira encouraged residents to contact the Governing Body regarding this issue. A discussion ensued regarding expenses versus costs of programs.
Mr. Pratt spoke regarding handicap access at the train stations. Mayor Vitureira stated that the issue has been discussed with NJ Transit and is an ongoing matter. Mr. Aroneo requested that the graffiti on the Northfield Road crossing control box be removed.
Mr. Collins suggested a senior citizen/handicap lake badge rate.
On motion of Mr. Collins, seconded by Mayor Vitureira and unanimous voice vote, that a senior citizen/handicap lake badge rate be established.
On motion of Mayor Vitureira, seconded by Mr. Collins that the Stirling Lake Badge fees be increased by 15%. The vote was as follows:
Mr. Aroneo Nay
Mr. Briggs Aye
Mr. Collins Aye
Mr. Mazzucco Absent
Mayor Vitureira Aye
Mayor Vitureira stated that a draft ordinance revising the original sewer exemption ordinance has been created which would permit residents to donate the cost of installing a new septic system to the Township in exchange for connecting to the sewer system. Mr. Pidgeon stated that the matter should be discussed in executive session at the next meeting before discussing it publicly.
Mayor Vitureira opened the meeting to the public for questions or comments pertaining to this matter.
Mr. Aroneo noted the Township Engineer’s memorandum opposing the new proposed ordinance. Mr. Pidgeon stated that the matter should be discussed in executive session under attorney-client privilege.
Mr. Sheola explained the request from the Grant Writing Committee (GWC) for members to attend a two-day seminar at a cost of $425.00 per person and noted the need to provide transportation.
Gary Pratt, Vice-chairman of the GWC, noted his interest in the seminar, the benefits it could provide the Township, requested funding for the seminar and the need for transportation. A discussion ensued regarding the terms of the GWC members, the benefit of attend the seminar and transportation.
On motion of Mr. Collins, seconded by Mr. Briggs that the request of the GWC for two members to attend the grant writing seminar be approved.
Mayor Vitureira opened the meeting to the public for questions or comments regarding this matter. No one wished to be heard.
The vote to approve the request made by the GWC was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Aye
Mr. Mazzucco Absent
Mayor Vitureira Aye
Mr. Aroneo thanked Donna Mallery, Recreation Director, for her nine years of service to the Township.
The Township Committee pulled resolutions #08-135 and 08-138 from the Consent Agenda.
Mr. Briggs inquired regarding resolution #08-128. Mr. Fullagar explained procedures for the Community Emergency Response Team (CERT) member background checks.
Mayor Vitureira opened the meeting to the public for questions or comments pertaining to this matter. No one wished to be heard.
Mayor Vitureira pulled resolution #08-127 from the Consent Agenda.
Mayor Vitureira opened the meeting to the public for questions or comments pertaining to the Consent Agenda Resolutions.
Lisa Scanlon, Millington, inquired regarding the Safe Routes to School grant application and whether a resolution should have been placed on this agenda. A discussion ensued regarding application procedures. Ms. Scanlon requested backup from the application in order to discuss the grant at the Board of Education meeting on April 14th. Mr. Sheola suggested that Ms. Scanlon contact the Township Engineer tomorrow in order to obtain the information.
A discussion ensued regarding the powers and duties of the Grants Writing Committee.
Gary Pratt, Gillette, thanked the Township Committee and Administrator for their efforts in continuing the Senior Bus Services.
No one else wished to be heard.
On motion of Mayor Vitureira, seconded by Mr. Briggs, the following Consent Agenda Resolutions, with the exceptions of 08-125, 08-127, 08-133, 08-135 and 08-138, were introduced and adopted:
RESOLUTION 08-122
APPROVING PAYMENT OF BILLS
BE IT RESOLVED, that the Township Committee of the Township of Long Hill does hereby approve the payment of the bills as presented by the Chief Financial Officer.
BE IT FURTHER RESOLVED, that the bills list be appended to the official minutes.
RESOLUTION 08-123
APPROVING REGULAR SESSION MINUTES – SEPTEMBER 12, 2007
BE IT RESOLVED, that the Township Committee of the Township of Long Hill does hereby approve the Regular Session Minutes of September 12, 2007.
RESOLUTION 08-124
APPROVING USE OF RIVERSIDE PARK FOR MEDI-VAC TRAINING
WHEREAS, the Long Hill Township First Aid Squad has requested the use of Riverside Park on Saturday, July 12, 2008 at or about 12:30PM for the purpose of conducting a training exercise with Atlantic Aid One; and
BE IT RESOLVED, that the Township Committee of the Township of Long Hill does hereby approve the use of Riverside Park on Saturday, July 12, 2008 at or about 12:30PM for the purpose of conducting a training exercise with Atlantic Air One.
RESOLUTION 08-125
APPOINTING PROBATIONARY POLICE OFFICER - TOLENTINO
BE IT RESOLVED, by the Township Committee of the Township of Long Hill upon the advice and recommendation of Township Administrator Richard Sheola and Police Chief Daniel Hedden, that Joshua Tolentino is hereby appointed Probationary Police Officer at an annual salary of $48,992.30 prorated for the balance of 2008 with all the usual and customary benefits, effective April 9, 2008
RESOLUTION 08-126
APPROVING USE OF HICKS TRACT – CERT
BE IT RESOLVED that the Township Committee of the Township of Long Hill does hereby grant permission for Long Hill CERT to use the Hicks Tract to hold a mock activation and search drill on April 12, 2008 between the hours of 8:00AM and 12:30 PM.
RESOLUTION 08-127
AWARDING CONTRACT FOR GEESE CONTROL AT STIRLING LAKE AND RIVERSIDE RECREATION PARK – GEESE POLICE
WHEREAS, the Township of Long Hill requires assistance with controlling the geese population at Stirling Lake and the Riverside Recreation Park; and
WHEREAS, a contract can be awarded for professional services without public bidding pursuant to N.J.S.A. 40A:11-5(1)(a)(i); and
WHEREAS, the Township Administrator has recommended the award of the contract to Geese Police; and
WHEREAS, the Township Chief Financial Officer in accordance with N.J.S.A. 5:34-5.1 has certified in writing to the Township Clerk the availability of adequate funds to pay the maximum amount of this contract;
NOW, THEREFORE, BE IT RESOLVED, by the Township Committee of the Township of Long Hill, in the County of Morris, State of New Jersey as follows:
1. The Mayor and Clerk are hereby authorized to execute a contract with Geese Police, PO Box 656, Howell, NJ 07731, in accordance with their proposal subject to the following terms:
a. Term: Striling Lake- March 20, 2008 through September 17, 2008 (26 weeks).
Riverside Recreation Park-March 20, 2008 through December 3, 2008 (37 weeks).
b. Rate: At the rate set forth in the proposal dated March 12, 2008, not to exceed $15,750.00 for the above services.
c. Services: The firm shall provide the services of controlling the geese population at Stirling Lake and Riverside Recreation Park. In addition, egg addling services will be provided at the rate of $100 per nest. Geese police will document each and every nest serviced with photographic evidence and a map of the facility, noting each nest on the map.
2. The Township Clerk shall make copies of this resolution available for public inspection at the Municipal Building, 915 Valley Road, Gillette, New Jersey during regular business hours.
3. This contract shall be charged to 8-01-26-310-310-242 in an amount not to exceed $15,750.00 for the basic service plus addling charges as outlined above The certification of availability of funds by the Township Chief Financial Officer shall be attached to the original of this resolution and shall be maintained in the files of the Township Clerk.
TOWNSHIP OF LONG HILL
RESOLUTION 08-128
A RESOLUTION ESTABLISHING MEMBERSHIP QUALIFICATIONS FOR TOWNSHIP COMMUNITY EMERGENCY RESPONSE TEAM (“CERT”)
WHEREAS, the Township Committee, by Resolution 07-096, adopted March 13, 2006, affirmed the establishment of the Community Emergency Response Team (“CERT”) by the Office of Emergency Management (“OEM”); and
WHEREAS, the CERT program, which is administered by FEMA, is a training program that prepares people to help themselves, their families and their neighbors in the event of a disaster in their community; and
WHEREAS, CERT members receive basic disaster response training and skills such as fire safety, light search and rescue and disaster medical operations; and
WHEREAS, with this training, volunteers can provide critical support by giving immediate assistance to victims before emergency first responders arrive on the scene; and
WHEREAS, CERT volunteers also support the community year round by participating in community preparedness outreach activities and distributing materials on disaster preparedness and education; and
WHEREAS, CERT volunteers, during their course of duties, come into contact with children and may have to go into people’s homes; and
WHEREAS, under the circumstances, the Township wishes to disqualify certain persons with criminal records from serving as CERT volunteers.
NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Long Hill in the County of Morris, State of New Jersey as follows:
1. A person may be disqualified from serving as a member of CERT if that person’s criminal history record background check reveals a record of conviction of any of the following crimes and offenses:
a. In New Jersey, any crime or disorderly persons offense:
i. involving danger to the person, meaning those crimes and disorderly persons offenses set forth in N.J.S.2C:11-1 seq., N.J.S.2C:12-1 et seq., N.J.S.2C:13-1 et seq., N.J.S.2C:14-1 et seq. or N.J.S.2C:15-1 et seq.;
ii. against the family, children or incompetents, meaning those crimes and disorderly persons offenses set forth in N.J.S.3C:24-1 et seq.;
iii. involving theft as set forth in chapter 20 of Title 2C of the New Jersey Statutes;
iv. involving any controlled dangerous substance or controlled substance analog as set forth in chapter 35 of Title 2C of the New Jersey Statutes except paragraph (4) of subsection a. N.J.S.2C:35-10.
b. In any other state or jurisdiction, conduct which, if committed in New Jersey, would constitute any of the crimes or disorderly persons offenses described in subsection a. of this section.
2. Upon receipt of the criminal history record background information from the Division of State Police and Federal Bureau of Information, Criminal Justice Service or a prospective CERT volunteer, the OEM director shall notify the prospective volunteer, in writing, of the prospective or current volunteer’s qualification or disqualification to serve as a CERT volunteer. If the prospective or current volunteer is disqualified, the convictions that constitute the basis for the disqualification shall be identified in the written notice to the prospective or current volunteer. Unless otherwise specified by law or regulations, the prospective or current volunteer shall have 14 days from the date of the written notice of disqualification to challenge the accuracy of the criminal history background information. If no challenge is filed or if the determination of the accuracy of the criminal history record background information, upholds the disqualification, the OEM director shall notify the volunteer that the prospective or current volunteer has been disqualified from serving as a CERT member. When the OEM director determines that a volunteer to whom the provisions of this resolution apply should be terminated, the current volunteer shall be afforded notice in writing and the right to be heard and offer proof and opposition to such determination in accordance with procedures set forth above.
3. This resolution shall take effect immediately upon passage.
RESOLUTION 08-129
AUTHORIZING THE RETURN OF PROFESSIONAL REVIEW ESCROW – IPPOLITO
WHEREAS, John Ippolito has requested that the Escrow fees be returned; and
NOW, THEREFORE, BE IT RESOLVED that the Township Committee of the Township of Long Hill hereby directs the Chief Financial Officer to return the balance of the Escrow except for $500.00 to cover outstanding invoices to John Ippolito with respect to Planning Board Application #07-44P.
TOWNSHIP OF LONG HILL
RESOLUTION 08-130
A RESOLUTION AUTHORIZING SETTLEMENT
OF SLIMOWICZ/PSE&G LITIGATION
WHEREAS, Anthony Slimowicz and Lynn Johnston (hereinafter collectively referred to as “Slimowicz”) are the owners of property located at 140 Magna Drive and known as block 13801, lot 76 on the Township tax maps (the “property”); and
WHEREAS, PSE&G entered into a right-of-way agreement on August 15, 1929 with Slimowicz’ predecessor in title; and
WHEREAS, that agreement provided in relevant part that PSE&G was to pay all future taxes and other municipal assessments on said right-of-way; and
WHEREAS, the easement area has been assessed as a separate tax map lot since approximately 1930; and
WHEREAS, in 1968 the Division of Taxation adopted N.J.A.C. 18:23A-1.16 which provides that public utility easements should be assessed as part of the lot through which they run; and
WHEREAS, Slimowicz filed suit against PSE&G at docket number C-214-05 demanding that PSE&G reimburse him for PSE&G’s share of the property taxes; and
WHEREAS, the Township was brought in as an additional defendant in that lawsuit; and
WHEREAS, PSE&G and Slimowicz have entered into an agreement whereby PSE&G will reimburse Slimowicz for its share of the property taxes payable to the Township; and
WHEREAS, the Township Tax Assessor has removed the subject easement as a separate tax map lot; and
WHEREAS, all outstanding issues between and among the parties have now been settled;
NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Long Hill in the County of Morris, State of New Jersey that the Mayor and Clerk are hereby authorized to execute the settlement and release agreement, which will formally conclude the litigation, described in the preamble.
TOWNSHIP OF LONG HILL
RESOLUTION 08-132
REQUESTING THAT TITLE 39 BE MADE APPLICABLE
TO MUNICIPAL CENTER PARKING LOT
WHEREAS, Chief of Police Daniel Hedden in a March 11, 2008 memorandum to Township Administrator Richard Sheola recommended that certain traffic control measures be implemented in the Municipal Center parking lot so as to foster a safer flow of traffic for both vehicles and pedestrians; and
WHEREAS, the proposed traffic regulations are set forth in a draft ordinance prepared by Lieutenant Steven Kesselmeyer and are shown on a site plan prepared by Lieutenant Kesselmeyer with the assistance of Township Engineer Justin Lizza; and
WHEREAS, the Township Committee finds it in the interest of the public safety to accept the recommendation of the Township Police Department requesting that motor vehicle statutes as specified in N.J.S.A. 39:5A-1 be made applicable to the Township Municipal Center parking lot.
NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Long Hill in the County of Morris, State of New Jersey as follows:
1. That the recommendation of the Chief of Police as herein attached be accepted to have motor vehicle laws made applicable to Township property. This application will take effect upon approval by the Commissioner of Transportation as authorized under N.J.S.A. 39:5A-1.
2. That after approval has been granted by the Commissioner of Transportation, traffic regulations then shall be set up by the Township Committee by Ordinance. This Ordinance then must be approved by the Commissioner of Transportation. Signs shall then be installed and enforcement shall begin.
3. That all signs, posts, bolts, or other necessary material be installed and paid for by applicant; work shall be checked by the Township Police Department to insure that the installation meets State and Federal Specifications.
4. That all resolutions or portions thereof inconsistent with this resolution are hereby repealed.
RESOLUTION 08-133
APPROVING SPECIAL PERMIT FOR SOCIAL AFFAIR – ST. VINCENT DE PAUL PARISH
WHEREAS, Long Hill Township Community Center has submitted an Alcoholic Beverage Control Application for a Special Permit for a Social Affair to be held on April 19, 2008 from 6:00 p.m. to 9:00 p.m. to be held at the St. Vincent de Paul Parish Center Gymnasium, Bebout Avenue, Stirling, New Jersey 07980; and
WHEREAS, the Chief of Police has reviewed the application and has no objection to the granting of a special permit to be issued to the applicant to sell alcoholic beverages at the affair to be held on the date and premises noted, subject to, however, the following conditions:
1. The following individual will be the only persons allowed to serve alcohol:
Thomas Palumbo, Brian McGurn, Joseph Costa
Address on file in Police Headquarters
2. No one under the age of 21 shall be served alcoholic beverages.
3. No person assumed to be under the influence of an alcoholic beverage shall be served or allowed to walk or drive from the event.
4. No alcoholic beverages are to be carried or consumed in the parking lot area. The consumption of alcoholic beverages shall be confined to the of the St. Vincent’s de Paul.
5. Alcoholic beverages shall only be served and/or consumed between the hours of 6:00 p.m. and 9:00 p.m.
NOW, THEREFORE, BE IT RESOLVED, by the Township Committee of the Township of Long Hill, in the County of Morris, State of New Jersey as follows:
1. The Township Committee, the licensing authority of the municipality, has no objection to the granting of a special permit and consents thereto with the special conditions as outlined by the Chief of Police.
2. The Township Clerk is hereby authorized to sign the municipal certification on the application and forward it to the applicant.
RESOLUTION 08-134
ACCEPTING RESIGNATION - MALLERY
BE IT RESOLVED, that the Township Committee herby accepts the resignation of Donna Mallery effective April 18, 2008.
RESOLUTION 08-135
APPROVING TERMINATION - GRIFFIN
BE IT RESOLVED, that the Township Committee of the Township of Long Hill, County of Morris, State of New Jersey does hereby approve the termination of Denise Griffin as Senior Citizen Bus Driver retroactively effective April 7, 2008.
RESOLUTION 08-136
2008 ADDITIONAL TEMPORARY APPROPRIATIONS
WHEREAS, 40A:4-19 Local Budget Act provides that where any contracts, commitments, or payments are to be made prior to the final adoption of the 2008 budget, temporary appropriations be made for the purposes and amounts required in the manner and time therein provided; and
WHEREAS, Chapter 3, P.L. 1984, allows the Municipality to adopt additional temporary appropriations equal to 1/12 of the total appropriations made for all purposes in the budget for the 2007 fiscal year excluding in both instances, appropriations made for the Interest and Debt Redemption charges, Capital Improvement Fund and Public Assistance.
NOW, THEREFORE, BE IT RESOLVED, by the Township Committee of the Township of Long Hill, in the County of Morris, State of New Jersey, that the following additional appropriations be made and that a certified copy of this resolution be transmitted to the Chief Financial Officer for their records:
GENERAL GOVERNMENT
Administrative and Executive
Salaries and Wages $24,500.00
Other Expenses $ 6,500.00
Financial Administration
Salary and Wages $22,000.00
Other Expenses $ 5,400.00
Assessment of Taxes
Salaries and Wages $ 6,000.00
Other Expenses $ 250.00
Collection of Taxes
Salaries and Wages $ 6,500.00
Other Expenses $ 1,100.00
Municipal Court
Salaries and Wages $13,500.00
Planning Board
Other Expenses $ 1,800.00
Board of Adjustment
Salaries and Wages $ 6,100.00
Zoning Officer
Other Expenses $ 150.00
Buildings & Grounds
Other Expenses $ 35,000.00
Engineering
Salaries and Wages $29,600.00
Other Expenses $ 2,000.00
Environmental Commission
Other Expenses $ 350.00
Group Insurance Plan for Employees $ 42,000.00
Insurance Other $ 54,000.00
PUBLIC SAFETY
Fire Hydrant Service $ 15,000.00
Aid to Volunteer Fire Companies $ 7,500.00
Fire Prevention Inspection
Salaries and Wages $ 9,000.00
Other Expenses $ 550.00
Police
Salaries and Wages $250,000.00
Emergency Management
Salary & Wages $1,000.00
Other Expenses $ 400.00
First Aid Organization Contribution $ 2,500.00
Construction Code Official
Salaries and Wages $ 19,500.00
STREETS AND ROADS
Road Repairs and Maintenance
Salaries and Wages $ 100,000.00
Other Expenses $ 35,000.00
Sanitation
Garbage and Trash Removal Contract $ 25,000.00
Sanitary Land Fill Contract $ 15,000.00
Sewer System
Salaries and Wages $ 35,000.00
Other Expenses $ 15,000.00
RECREATION AND EDUCATION
Parks/Recreation
Salaries and Wages $ 11,000.00
Other Expenses $ 4,000.00
Communication Advisory Committee $ 5,000.00
Maintenance of Free Public Library $ 65,000.00
(R.S. 40:54-8)
Senior Transportation
Other Expenses $ 2,000.00
HEALTH AND WELFARE
Board of Health $ 1,000.00
Visiting Nurse Service $ 1,000.00
UTILITIES
Telephone $ 3,500.00
Heating Oil $ 3,500.00
Electric $90,000.00
Gasoline $15,000.00
UNCLASSIFIED
Social Security System (O.A.S.I.) $ 50,000.00
TOTAL ADDITIONAL APPROPRIATIONS $1,038,200.00
RESOLUTION 08-137
AMENDING AGREEMENT FOR HOUSING AFFORDABILLITY CONTROL SERVICES
WHEREAS, the Township Committee approved an agreement with Housing Affordability Control Services (HACS) on February 13, 2008; and
WHEREAS, it has been brought to the attention of the Township Administrator the name of the agency should be listed as NJ Housing and Mortgage Finance Agency – Housing Affordability Service (HAS); and
BE IT RESOLVED, that the Township Committee of the Township of Long Hill, County of Morris, State of New Jersey, amends Resolution 08-078 to change the name as listed above.
RESOLUTION 08-138
APPOINTING SENIOR CITIZEN BUS DRIVER – LORI McGUIRE
BE IT RESOLVED, that the Township Committee of the Township of Long Hill, County of Morris, State of New Jersey does hereby approve the appointment of Lori McGuire as Senior citizen Bus Driver effective April 14, 2008 at an hourly rate of $17.25.
The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Aye
Mr. Mazzucco Absent
Mayor Vitureira Aye
Mayor Vitureira spoke against Resolution 08-127 and suggested conducting a pilot program with the County to implement the services which the County renders at its own parks. A discussion ensued regarding possible alternatives.
On motion of Mayor Vitureira, seconded by Mr. Aroneo, that Resolution #08-127 be tabled until the April 23, 2008 Township Committee meeting. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Nay
Mr. Collins Nay
Mr. Mazzucco Absent
Mayor Vitureira Aye
Mayor Vitureira opened the meeting to the public.
On motion of Mr. Collins, seconded by Mayor Vitureira and unanimous voice vote, that the meeting be extended for 10 minutes.
Larry Fast, Gillette, spoke regarding the history, use and title of the Old Town Hall and noted that there is no deed requirement for the Morris County Trust Grant. Mr. Pidgeon suggested going through the minutes of 1928 – 1933. A discussion ensued regarding titles and deeds.
On motion of Mr. Collins, seconded by Mayor Vitureira and unanimous voice vote, the meeting reconvened into Executive Session at 11:18 p.m.
* The Township Committee reconvened at 11:20 p.m..
On motion of Mayor Vitureira, seconded by Mr. Collins, Resolution #08-135 was approved. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Nay
Mr. Collins Nay
Mr. Mazzucco Absent
Mayor Vitureira Aye
RESOLUTION 08-135
APPROVING TERMINATION - GRIFFIN
BE IT RESOLVED, that the Township Committee of the Township of Long Hill, County of Morris, State of New Jersey does hereby approve the termination of Denise Griffin as Senior Citizen Bus Driver retroactively effective April 7, 2008.
On motion of Mayor Vitureira, seconded by Mr. Collins, Resolution #08-138 was approved. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Nay
Mr. Collins Nay
Mr. Mazzucco Absent
Mayor Vitureira Aye
RESOLUTION 08-138
APPOINTING SENIOR CITIZEN BUS DRIVER – LORI McGUIRE
BE IT RESOLVED, that the Township Committee of the Township of Long Hill, County of Morris, State of New Jersey does hereby approve the appointment of Lori McGuire as Senior citizen Bus Driver effective April 14, 2008 at an hourly rate of $17.25.
The Township Committee adjourned at 11:24 p.m..
Respectfully submitted,
______________________________
Anna Imiolek, RMC
Deputy Municipal Clerk
* The recorder was not turned back on when the Township Committee reconvened. The italicized portion was compiled from information provided by Mr. Sheola and Mr. Pidgeon.
APRIL 9, 2008 REGULAR SESSION
The Township Committee of the Township of Long Hill, County of Morris, State of New Jersey, convened in Regular Session at the Municipal Building, 915 Valley Road, Gillette, New Jersey, on Wednesday, April 9, 2008 at 7:00 p.m.
Mayor Vitureira noted that the Township Committee will meet in Executive Session from 7:00 P.M. until 7:30 P.M.
RESOLUTION #08-121
BE IT RESOLVED, that the Township Committee of Long Hill Township, pursuant to the provision of P.L. 1975, Chapter 231 of the Open Public Meetings Act, meet in closed session for the purpose of possible litigation, property acquisition, contract negotiations and personnel.
BE IT FURTHER RESOLVED, that the Township Committee will disclose to the public at such time as appropriate action is taken on said matters, and when disclosure will not result in unwarranted invasion of individual privacy or prejudice to the best interests of the Township of Long Hill; provided such disclosure will not violate Federal, State or Local Statutes and does not fall within the attorney/client privilege.
On motion of Mr. Briggs, seconded by Mr. Collins, Resolution #08-121 was approved. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Aye
Mr. Mazzucco Absent
Mayor Vitureira Aye
The Township Committee convened to Executive Session at 7:03 p.m.
The Township Committee reconvened to Regular Session at 7:36 p.m.
All present recited the Pledge of Allegiance.
On roll call the following Committee members were present:
Jerry Aroneo
Mead Briggs
Chris Collins
Mayor Vitureira
Absent: Michael Mazzucco
Also present: Richard Sheola, Administrator/Acting Municipal Clerk/CFO
John Pidgeon, Township Attorney
Mayor Vitureira read the following statement:
In compliance with the Open Public Meetings Law of New Jersey, adequate notice of this meeting was included in a list of meetings notice sent in writing to the Echoes Sentinel, Courier News and Daily Record on December 20, 2007; posted on the bulletin board in the Municipal Building on December 20, 2007 and has remained continuously posted as the required notices under the Statute. In addition, a copy of this notice is and has been available to the public and is on file in the office of the Municipal Clerk.
Mayor Vitureira stated, that as a matter of procedure, it is the intention of the Township Committee not to continue any matter or introduce a new matter past 11:00 p.m. at any regular or special meeting of the Committee unless a motion is passed by the members then present to extend the meeting to a later specified cutoff time.
Mr. Sheola introduced Joshua Tolentino.
RESOLUTION 08-125
APPOINTING PROBATIONARY POLICE OFFICER - TOLENTINO
BE IT RESOLVED, by the Township Committee of the Township of Long Hill upon the advice and recommendation of Township Administrator Richard Sheola and Police Chief Daniel Hedden, that Joshua Tolentino is hereby appointed Probationary Police Officer at an annual salary of $48,992.30 prorated for the balance of 2008 with all the usual and customary benefits, effective April 9, 2008
On motion of Mayor Vitureira, seconded by Mr. Briggs, Resolution #08-125 was approved. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Aye
Mr. Mazzucco Absent
Mayor Vitureira Aye
Mayor Vitureira administered the Oath of Office to Joshua Tolentino as Probationary Police Officer.
RESOLUTION 08-133
APPROVING SPECIAL PERMIT FOR SOCIAL AFFAIR – ST. VINCENT DE PAUL PARISH
WHEREAS, Long Hill Township Community Center has submitted an Alcoholic Beverage Control Application for a Special Permit for a Social Affair to be held on April 19, 2008 from 6:00 p.m. to 9:00 p.m. to be held at the St. Vincent de Paul Parish Center Gymnasium, Bebout Avenue, Stirling, New Jersey 07980; and
WHEREAS, the Chief of Police has reviewed the application and has no objection to the granting of a special permit to be issued to the applicant to sell alcoholic beverages at the affair to be held on the date and premises noted, subject to, however, the following conditions:
1. The following individual will be the only persons allowed to serve alcohol:
Thomas Palumbo, Brian McGurn, Joseph Costa
Address on file in Police Headquarters
2. No one under the age of 21 shall be served alcoholic beverages.
3. No person assumed to be under the influence of an alcoholic beverage shall be served or allowed to walk or drive from the event.
4. No alcoholic beverages are to be carried or consumed in the parking lot area. The consumption of alcoholic beverages shall be confined to the of the St. Vincent’s de Paul.
5. Alcoholic beverages shall only be served and/or consumed between the hours of 6:00 p.m. and 9:00 p.m.
NOW, THEREFORE, BE IT RESOLVED, by the Township Committee of the Township of Long Hill, in the County of Morris, State of New Jersey as follows:
1. The Township Committee, the licensing authority of the municipality, has no objection to the granting of a special permit and consents thereto with the special conditions as outlined by the Chief of Police.
2. The Township Clerk is hereby authorized to sign the municipal certification on the application and forward it to the applicant.
Mayor Vitureira opened the meeting to the public for questions or comments pertaining to Resolution #08-133. No one wished to be heard.
On motion of Mr. Collins, seconded by Mr. Briggs, Resolution #08-133 was approved. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Aye
Mr. Mazzucco Absent
Mayor Vitureira Aye
Mr. Aroneo reported that Marc Urbanski stepped down as Chairman of the Open Space Committee, the Grants Committee is looking to utilize open space funds for the acquisition of properties for pedestrian tunnels and a pedestrian bridge; the sewer department is in need of replacing two vehicles; CAC is exploring on-line payment systems, upgrading the microphones and sound system and training employees on the new website; the Flood Mitigation Committee has been discussing possible flooding solutions; the Shade Tree Committee is working on a draft tree removal ordinance.
Mr. Briggs reported that the Planning Board is reviewing the Valley Road corridor; fourteen fire calls were received in March; the new Stirling vehicle will be arriving within the next two weeks; two new EMT’s, Hillary Campbell and John O’Connor, joined the First Aid Squad; Irene Sachs will be retiring from active duty with the First Aid Squad; the First Aid Squad received a new state-of-the-art vehicle through donations.
Mr. Collins thanked the members of the Recreation Advisory Committee and township employees who have been helping out in the recreation department while the Township is searching for a new Recreation Director.
Mayor Vitureira reported that the Governor is reconsidering budget cuts which may impact municipalities; a resolution hiring a new senior bus driver is on the agenda; the Sewer Ban Committee will be receiving the final version of the Omni report shortly; Boy Scout volunteers will be utilizing the GPS to help locate sewers.
Mr. Sheola reported that volunteers from the Recreation Advisory Committee (RAC) are working on the summer recreation program and the lake; bid specification for concession stand operations have been written and will be reviewed by the RAC; FORCE is sponsoring a circus in June at the Elks property on Valley Road and is requesting permission from the Township Committee to hang a banner over Valley Road.
On motion of Mr. Collins, seconded by Mr. Briggs, that advertising the circus via a banner over Valley Road be approved contingent upon all county and police regulations being followed and that DPW hang the banner.
Mayor Vitureira opened the meeting to the public for questions or comments regarding this issue. No one wished to be heard.
The vote to approve hanging the circus banner over Valley Road was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Aye
Mr. Mazzucco Absent
Mayor Vitureira Aye
Mr. Sheola stated that the new website is targeted for deployment the second or third week in May and he will be attending a mandatory COAH training seminar on May 14th. A discussion ensued regarding COAH and possibly hiring a COAH expert to advise the Township regarding new rules and obligations.
Carol Prasa, Historic Advisory Committee member, requested permission to work with Mr. Sheola on letters of intent for two grant opportunities which are being offered through the New Jersey Historic Trust. Ms. Prasa inquired regarding the search for ownership of the Old Town Hall building. Mr. Pidgeon stated that nothing has been found conveying ownership from the Millington School District to the Township. Mayor Vitureira recommended reviewing the minutes from 1928 to 1933 in order to ascertain ownership.
On motion of Mayor Vitureira, seconded by Mr. Briggs, and unanimous voice vote, that the Historic Advisory Committee be authorized to submit the two grants.
Rick Montani, lacrosse program volunteer, gave a presentation regarding various recreation programs and the need for additional fields.
John Betines, lacrosse program volunteer, gave a presentation regarding the demands being placed on the existing fields and the need for additional fields.
Chris Bowman, Gillette, spoke regarding the need for additional fields and adequate staffing in order to maintain programs.
Pat McCann, Meyersville, spoke regarding the overuse of the existing fields and suggested creating turf fields at Riverside Park, possibly having future developers donate portions of property towards field space or for the Township to purchase properties for field use.
A discussion ensued regarding creating a subcommittee to discuss field development, field allocation and exploring the possibility of utilizing property on Laura Drive.
Mayor Vitureira opened the meeting to the public for questions or comments pertaining to this issue. No one wished to be heard.
The Governing Body directed that more detailed plans for the development of the Township owned property on Laura Drive into a playing field be presented at the next meeting. Mayor Vitureira suggested investigating the use of currently owned township and county properties prior to purchasing additional property and suggested approaching the County Freeholders regarding this matter when they hold their next meeting at Long Hill Township on April 23, 2008. A discussion ensued regarding potential properties, access problems and turf fields.
The Governing Body directed that the discussion be continued at the next Township Committee meeting. Mr. Collins stated that he would discuss the creation of a subcommittee with the Recreation Advisory Committee. Mr. Aroneo volunteered to be part of the subcommittee and directed that the Administrator speak to the Engineer regarding the existing fields.
Mr. Pidgeon explained that the remaining issue of the Ravalli easement deed is the location of the existing spa which is positioned over the lateral going into the neighbor’s property.
A discussion ensued regarding the relocation of the spa, potential risk of relocating the spa in the easement, the need to resolve the problem in order to complete the deed, language contained in the deed and escrow amounts.
Richard Grodeck, Stirling, inquired whether John Ravalli, the owner, would need to engage an engineer. Mr. Pidgeon explained that determination needs to be made by the Construction Official. A discussion ensued.
The Township Committee recessed at 9:08 p.m.
The Township Committee reconvened at 9:10 p.m.
Mr. Sheola explained the request from a fire company in Missouri for any used fire equipment. Mr. Sheola stated that a new fire apparatus is expected shortly and suggested donating the old vehicle to the fire company in Missouri for $1,000. Mr. Briggs suggested donating the vehicle at no cost and noted other old equipment which the Stirling Fire Company is willing to donate. A discussion ensued regarding donating the vehicle at no cost versus for a fee. The Governing Body directed Mr. Sheola to explore other potential opportunities and that the matter be revisited at the next meeting.
Len Hamilton, Chairman, Environmental Commission, gave a presentation regarding the proposed revised energy policy for the Township. A discussion ensued regarding potential future changes and regulations.
Mayor Vitureira opened the meeting to the public for questions or comments pertaining to the revised energy policy. No one wished to be heard.
On motion of Mr. Collins, seconded by Mayor Vitureira, that resolution 08-139 be adopted. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Aye
Mr. Mazzucco Absent
Mayor Vitureira Aye
RESOLUTION 08-139
A RESOLUTION ENCOURAGING SUSTAINABLE AND REGENERATIVE SITE DEVELOPMENT, WATER SAVINGS, ENERGY EFFICIENCY, NATURAL RESOURCE PROTECTION, AND ENVIRONMENTAL QUALITY
WHEREAS, Long Hill Township has adopted a resolution in support of the Cool Cities initiative; and
WHEREAS, Long Hill Township has joined the Cities for Climate Protection Campaign which has a stated goal of reducing greenhouse emissions; and
WHEREAS, a fundamental goal of Long Hill Township’s operations and services is to become a model of sustainable development practices; and
WHEREAS, the demolition, design, construction and maintenance of buildings and structures within the Township has a significant impact on the Township’s environmental sustainability, resource usage and efficiency, greenhouse gas emissions, waste management, and the health and productivity of residents, workers, and visitors; and
WHEREAS, conventional site plans, building design, construction, and operation methods can negatively affect the health of people who occupy the buildings and harm the environment; and
WHEREAS, it is critical to both the economic and environmental health of Long Hill Township that the Township provide leadership, vision and commitment to creating sustainable community plans and programs to both the public and private sectors in the arena of energy efficiency and “green” construction; and
WHEREAS, it is also in the public interest to strongly support and promote the inclusion of green building strategies in private development projects through the adoption of ordinances that recognize the need for sustainable development and Best Practices and will encourage residents, local commercial businesses and industry to consider utilizing a “systems thinking” approach to environmental problems; and
WHEREAS, the most immediate and meaningful way to do this is for the Township to take a leadership role and include energy efficiency and green building elements in our public buildings and properties, and to encourage the adoption of energy efficient policies and procedures by the various municipal departments and agencies; and
WHEREAS, at the national level, the U.S. Green Building Council has taken the lead in promoting and guiding green building by developing the Leadership in Energy and Environmental Design (LEED) Rating System and Reference Guide:
NOW THEREFORE BE IT RESOLVED, that the Township Committee of the Township of Long Hill does hereby direct the Environmental Commission to research the availability of grants that support leadership, vision and commitment to creating sustainable community plans and programs; to further educate the residents, local commercial businesses and industry on the need for sustainable development and Best Practices; to advise the Planning Board and Township Administrator on methods to promote energy efficiency and green building elements in our public buildings and properties; to encourage the adoption of energy efficient policies and procedures by the various municipal departments and agencies; and to provide guidance to update the Long Hill Township Master Plan and Land Use Ordinance to reflect the above-delineated principles.
On motion of Mr. Collins, seconded by Mayor Vitureira, that the Township Committee adopt a policy implementing resolution #08-139. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Aye
Mr. Mazzucco Absent
Mayor Vitureira Aye
Gary Pratt, Promotion and Enhancement Committee (PEC) member, proposed a Township wide yard sale on Saturday, June 14th, which would include an application fee of $10.00.
A discussion ensued regarding procedures, logistics, liability issues, the date of the event and involving township employees given current workloads. Mr. Pidgeon voiced concern regarding the Township sponsoring an event over which it has no control and suggested running the proposal by the Township Risk Manager. Mr. Aroneo suggested that the PEC work with the Chamber of Commerce instead. Mayor Vitureira suggested that if the event is acceptable to the Township’s Risk Manager, then the Township would support the yard sale through advertisement but would not sponsor it nor involve township employees.
Mayor Vitureira opened the meeting to the public for questions or comments pertaining to this issue. No one wished to be heard.
Mr. Sheola proposed an increase of at least 10% to the Stirling Lake Badge fees for 2008. A discussion ensued regarding Lake Badge fees, conducting badge checks at the lake, installing a fence to create entrance areas, photo id badges, safety & security issues and expenses.
Mayor Vitureira opened the meeting to the public for questions or comments pertaining to the lake.
Gary Pratt, Gillette, spoke against having the Stirling Lake subsidized by all residents when it is only utilized by 10% of residents. A discussion ensued regarding fees. Mayor Vitureira encouraged residents to contact the Governing Body regarding this issue. A discussion ensued regarding expenses versus costs of programs.
Mr. Pratt spoke regarding handicap access at the train stations. Mayor Vitureira stated that the issue has been discussed with NJ Transit and is an ongoing matter. Mr. Aroneo requested that the graffiti on the Northfield Road crossing control box be removed.
Mr. Collins suggested a senior citizen/handicap lake badge rate.
On motion of Mr. Collins, seconded by Mayor Vitureira and unanimous voice vote, that a senior citizen/handicap lake badge rate be established.
On motion of Mayor Vitureira, seconded by Mr. Collins that the Stirling Lake Badge fees be increased by 15%. The vote was as follows:
Mr. Aroneo Nay
Mr. Briggs Aye
Mr. Collins Aye
Mr. Mazzucco Absent
Mayor Vitureira Aye
Mayor Vitureira stated that a draft ordinance revising the original sewer exemption ordinance has been created which would permit residents to donate the cost of installing a new septic system to the Township in exchange for connecting to the sewer system. Mr. Pidgeon stated that the matter should be discussed in executive session at the next meeting before discussing it publicly.
Mayor Vitureira opened the meeting to the public for questions or comments pertaining to this matter.
Mr. Aroneo noted the Township Engineer’s memorandum opposing the new proposed ordinance. Mr. Pidgeon stated that the matter should be discussed in executive session under attorney-client privilege.
Mr. Sheola explained the request from the Grant Writing Committee (GWC) for members to attend a two-day seminar at a cost of $425.00 per person and noted the need to provide transportation.
Gary Pratt, Vice-chairman of the GWC, noted his interest in the seminar, the benefits it could provide the Township, requested funding for the seminar and the need for transportation. A discussion ensued regarding the terms of the GWC members, the benefit of attend the seminar and transportation.
On motion of Mr. Collins, seconded by Mr. Briggs that the request of the GWC for two members to attend the grant writing seminar be approved.
Mayor Vitureira opened the meeting to the public for questions or comments regarding this matter. No one wished to be heard.
The vote to approve the request made by the GWC was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Aye
Mr. Mazzucco Absent
Mayor Vitureira Aye
Mr. Aroneo thanked Donna Mallery, Recreation Director, for her nine years of service to the Township.
The Township Committee pulled resolutions #08-135 and 08-138 from the Consent Agenda.
Mr. Briggs inquired regarding resolution #08-128. Mr. Fullagar explained procedures for the Community Emergency Response Team (CERT) member background checks.
Mayor Vitureira opened the meeting to the public for questions or comments pertaining to this matter. No one wished to be heard.
Mayor Vitureira pulled resolution #08-127 from the Consent Agenda.
Mayor Vitureira opened the meeting to the public for questions or comments pertaining to the Consent Agenda Resolutions.
Lisa Scanlon, Millington, inquired regarding the Safe Routes to School grant application and whether a resolution should have been placed on this agenda. A discussion ensued regarding application procedures. Ms. Scanlon requested backup from the application in order to discuss the grant at the Board of Education meeting on April 14th. Mr. Sheola suggested that Ms. Scanlon contact the Township Engineer tomorrow in order to obtain the information.
A discussion ensued regarding the powers and duties of the Grants Writing Committee.
Gary Pratt, Gillette, thanked the Township Committee and Administrator for their efforts in continuing the Senior Bus Services.
No one else wished to be heard.
On motion of Mayor Vitureira, seconded by Mr. Briggs, the following Consent Agenda Resolutions, with the exceptions of 08-125, 08-127, 08-133, 08-135 and 08-138, were introduced and adopted:
RESOLUTION 08-122
APPROVING PAYMENT OF BILLS
BE IT RESOLVED, that the Township Committee of the Township of Long Hill does hereby approve the payment of the bills as presented by the Chief Financial Officer.
BE IT FURTHER RESOLVED, that the bills list be appended to the official minutes.
RESOLUTION 08-123
APPROVING REGULAR SESSION MINUTES – SEPTEMBER 12, 2007
BE IT RESOLVED, that the Township Committee of the Township of Long Hill does hereby approve the Regular Session Minutes of September 12, 2007.
RESOLUTION 08-124
APPROVING USE OF RIVERSIDE PARK FOR MEDI-VAC TRAINING
WHEREAS, the Long Hill Township First Aid Squad has requested the use of Riverside Park on Saturday, July 12, 2008 at or about 12:30PM for the purpose of conducting a training exercise with Atlantic Aid One; and
BE IT RESOLVED, that the Township Committee of the Township of Long Hill does hereby approve the use of Riverside Park on Saturday, July 12, 2008 at or about 12:30PM for the purpose of conducting a training exercise with Atlantic Air One.
RESOLUTION 08-125
APPOINTING PROBATIONARY POLICE OFFICER - TOLENTINO
BE IT RESOLVED, by the Township Committee of the Township of Long Hill upon the advice and recommendation of Township Administrator Richard Sheola and Police Chief Daniel Hedden, that Joshua Tolentino is hereby appointed Probationary Police Officer at an annual salary of $48,992.30 prorated for the balance of 2008 with all the usual and customary benefits, effective April 9, 2008
RESOLUTION 08-126
APPROVING USE OF HICKS TRACT – CERT
BE IT RESOLVED that the Township Committee of the Township of Long Hill does hereby grant permission for Long Hill CERT to use the Hicks Tract to hold a mock activation and search drill on April 12, 2008 between the hours of 8:00AM and 12:30 PM.
RESOLUTION 08-127
AWARDING CONTRACT FOR GEESE CONTROL AT STIRLING LAKE AND RIVERSIDE RECREATION PARK – GEESE POLICE
WHEREAS, the Township of Long Hill requires assistance with controlling the geese population at Stirling Lake and the Riverside Recreation Park; and
WHEREAS, a contract can be awarded for professional services without public bidding pursuant to N.J.S.A. 40A:11-5(1)(a)(i); and
WHEREAS, the Township Administrator has recommended the award of the contract to Geese Police; and
WHEREAS, the Township Chief Financial Officer in accordance with N.J.S.A. 5:34-5.1 has certified in writing to the Township Clerk the availability of adequate funds to pay the maximum amount of this contract;
NOW, THEREFORE, BE IT RESOLVED, by the Township Committee of the Township of Long Hill, in the County of Morris, State of New Jersey as follows:
1. The Mayor and Clerk are hereby authorized to execute a contract with Geese Police, PO Box 656, Howell, NJ 07731, in accordance with their proposal subject to the following terms:
a. Term: Striling Lake- March 20, 2008 through September 17, 2008 (26 weeks).
Riverside Recreation Park-March 20, 2008 through December 3, 2008 (37 weeks).
b. Rate: At the rate set forth in the proposal dated March 12, 2008, not to exceed $15,750.00 for the above services.
c. Services: The firm shall provide the services of controlling the geese population at Stirling Lake and Riverside Recreation Park. In addition, egg addling services will be provided at the rate of $100 per nest. Geese police will document each and every nest serviced with photographic evidence and a map of the facility, noting each nest on the map.
2. The Township Clerk shall make copies of this resolution available for public inspection at the Municipal Building, 915 Valley Road, Gillette, New Jersey during regular business hours.
3. This contract shall be charged to 8-01-26-310-310-242 in an amount not to exceed $15,750.00 for the basic service plus addling charges as outlined above The certification of availability of funds by the Township Chief Financial Officer shall be attached to the original of this resolution and shall be maintained in the files of the Township Clerk.
TOWNSHIP OF LONG HILL
RESOLUTION 08-128
A RESOLUTION ESTABLISHING MEMBERSHIP QUALIFICATIONS FOR TOWNSHIP COMMUNITY EMERGENCY RESPONSE TEAM (“CERT”)
WHEREAS, the Township Committee, by Resolution 07-096, adopted March 13, 2006, affirmed the establishment of the Community Emergency Response Team (“CERT”) by the Office of Emergency Management (“OEM”); and
WHEREAS, the CERT program, which is administered by FEMA, is a training program that prepares people to help themselves, their families and their neighbors in the event of a disaster in their community; and
WHEREAS, CERT members receive basic disaster response training and skills such as fire safety, light search and rescue and disaster medical operations; and
WHEREAS, with this training, volunteers can provide critical support by giving immediate assistance to victims before emergency first responders arrive on the scene; and
WHEREAS, CERT volunteers also support the community year round by participating in community preparedness outreach activities and distributing materials on disaster preparedness and education; and
WHEREAS, CERT volunteers, during their course of duties, come into contact with children and may have to go into people’s homes; and
WHEREAS, under the circumstances, the Township wishes to disqualify certain persons with criminal records from serving as CERT volunteers.
NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Long Hill in the County of Morris, State of New Jersey as follows:
1. A person may be disqualified from serving as a member of CERT if that person’s criminal history record background check reveals a record of conviction of any of the following crimes and offenses:
a. In New Jersey, any crime or disorderly persons offense:
i. involving danger to the person, meaning those crimes and disorderly persons offenses set forth in N.J.S.2C:11-1 seq., N.J.S.2C:12-1 et seq., N.J.S.2C:13-1 et seq., N.J.S.2C:14-1 et seq. or N.J.S.2C:15-1 et seq.;
ii. against the family, children or incompetents, meaning those crimes and disorderly persons offenses set forth in N.J.S.3C:24-1 et seq.;
iii. involving theft as set forth in chapter 20 of Title 2C of the New Jersey Statutes;
iv. involving any controlled dangerous substance or controlled substance analog as set forth in chapter 35 of Title 2C of the New Jersey Statutes except paragraph (4) of subsection a. N.J.S.2C:35-10.
b. In any other state or jurisdiction, conduct which, if committed in New Jersey, would constitute any of the crimes or disorderly persons offenses described in subsection a. of this section.
2. Upon receipt of the criminal history record background information from the Division of State Police and Federal Bureau of Information, Criminal Justice Service or a prospective CERT volunteer, the OEM director shall notify the prospective volunteer, in writing, of the prospective or current volunteer’s qualification or disqualification to serve as a CERT volunteer. If the prospective or current volunteer is disqualified, the convictions that constitute the basis for the disqualification shall be identified in the written notice to the prospective or current volunteer. Unless otherwise specified by law or regulations, the prospective or current volunteer shall have 14 days from the date of the written notice of disqualification to challenge the accuracy of the criminal history background information. If no challenge is filed or if the determination of the accuracy of the criminal history record background information, upholds the disqualification, the OEM director shall notify the volunteer that the prospective or current volunteer has been disqualified from serving as a CERT member. When the OEM director determines that a volunteer to whom the provisions of this resolution apply should be terminated, the current volunteer shall be afforded notice in writing and the right to be heard and offer proof and opposition to such determination in accordance with procedures set forth above.
3. This resolution shall take effect immediately upon passage.
RESOLUTION 08-129
AUTHORIZING THE RETURN OF PROFESSIONAL REVIEW ESCROW – IPPOLITO
WHEREAS, John Ippolito has requested that the Escrow fees be returned; and
NOW, THEREFORE, BE IT RESOLVED that the Township Committee of the Township of Long Hill hereby directs the Chief Financial Officer to return the balance of the Escrow except for $500.00 to cover outstanding invoices to John Ippolito with respect to Planning Board Application #07-44P.
TOWNSHIP OF LONG HILL
RESOLUTION 08-130
A RESOLUTION AUTHORIZING SETTLEMENT
OF SLIMOWICZ/PSE&G LITIGATION
WHEREAS, Anthony Slimowicz and Lynn Johnston (hereinafter collectively referred to as “Slimowicz”) are the owners of property located at 140 Magna Drive and known as block 13801, lot 76 on the Township tax maps (the “property”); and
WHEREAS, PSE&G entered into a right-of-way agreement on August 15, 1929 with Slimowicz’ predecessor in title; and
WHEREAS, that agreement provided in relevant part that PSE&G was to pay all future taxes and other municipal assessments on said right-of-way; and
WHEREAS, the easement area has been assessed as a separate tax map lot since approximately 1930; and
WHEREAS, in 1968 the Division of Taxation adopted N.J.A.C. 18:23A-1.16 which provides that public utility easements should be assessed as part of the lot through which they run; and
WHEREAS, Slimowicz filed suit against PSE&G at docket number C-214-05 demanding that PSE&G reimburse him for PSE&G’s share of the property taxes; and
WHEREAS, the Township was brought in as an additional defendant in that lawsuit; and
WHEREAS, PSE&G and Slimowicz have entered into an agreement whereby PSE&G will reimburse Slimowicz for its share of the property taxes payable to the Township; and
WHEREAS, the Township Tax Assessor has removed the subject easement as a separate tax map lot; and
WHEREAS, all outstanding issues between and among the parties have now been settled;
NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Long Hill in the County of Morris, State of New Jersey that the Mayor and Clerk are hereby authorized to execute the settlement and release agreement, which will formally conclude the litigation, described in the preamble.
TOWNSHIP OF LONG HILL
RESOLUTION 08-132
REQUESTING THAT TITLE 39 BE MADE APPLICABLE
TO MUNICIPAL CENTER PARKING LOT
WHEREAS, Chief of Police Daniel Hedden in a March 11, 2008 memorandum to Township Administrator Richard Sheola recommended that certain traffic control measures be implemented in the Municipal Center parking lot so as to foster a safer flow of traffic for both vehicles and pedestrians; and
WHEREAS, the proposed traffic regulations are set forth in a draft ordinance prepared by Lieutenant Steven Kesselmeyer and are shown on a site plan prepared by Lieutenant Kesselmeyer with the assistance of Township Engineer Justin Lizza; and
WHEREAS, the Township Committee finds it in the interest of the public safety to accept the recommendation of the Township Police Department requesting that motor vehicle statutes as specified in N.J.S.A. 39:5A-1 be made applicable to the Township Municipal Center parking lot.
NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Long Hill in the County of Morris, State of New Jersey as follows:
1. That the recommendation of the Chief of Police as herein attached be accepted to have motor vehicle laws made applicable to Township property. This application will take effect upon approval by the Commissioner of Transportation as authorized under N.J.S.A. 39:5A-1.
2. That after approval has been granted by the Commissioner of Transportation, traffic regulations then shall be set up by the Township Committee by Ordinance. This Ordinance then must be approved by the Commissioner of Transportation. Signs shall then be installed and enforcement shall begin.
3. That all signs, posts, bolts, or other necessary material be installed and paid for by applicant; work shall be checked by the Township Police Department to insure that the installation meets State and Federal Specifications.
4. That all resolutions or portions thereof inconsistent with this resolution are hereby repealed.
RESOLUTION 08-133
APPROVING SPECIAL PERMIT FOR SOCIAL AFFAIR – ST. VINCENT DE PAUL PARISH
WHEREAS, Long Hill Township Community Center has submitted an Alcoholic Beverage Control Application for a Special Permit for a Social Affair to be held on April 19, 2008 from 6:00 p.m. to 9:00 p.m. to be held at the St. Vincent de Paul Parish Center Gymnasium, Bebout Avenue, Stirling, New Jersey 07980; and
WHEREAS, the Chief of Police has reviewed the application and has no objection to the granting of a special permit to be issued to the applicant to sell alcoholic beverages at the affair to be held on the date and premises noted, subject to, however, the following conditions:
1. The following individual will be the only persons allowed to serve alcohol:
Thomas Palumbo, Brian McGurn, Joseph Costa
Address on file in Police Headquarters
2. No one under the age of 21 shall be served alcoholic beverages.
3. No person assumed to be under the influence of an alcoholic beverage shall be served or allowed to walk or drive from the event.
4. No alcoholic beverages are to be carried or consumed in the parking lot area. The consumption of alcoholic beverages shall be confined to the of the St. Vincent’s de Paul.
5. Alcoholic beverages shall only be served and/or consumed between the hours of 6:00 p.m. and 9:00 p.m.
NOW, THEREFORE, BE IT RESOLVED, by the Township Committee of the Township of Long Hill, in the County of Morris, State of New Jersey as follows:
1. The Township Committee, the licensing authority of the municipality, has no objection to the granting of a special permit and consents thereto with the special conditions as outlined by the Chief of Police.
2. The Township Clerk is hereby authorized to sign the municipal certification on the application and forward it to the applicant.
RESOLUTION 08-134
ACCEPTING RESIGNATION - MALLERY
BE IT RESOLVED, that the Township Committee herby accepts the resignation of Donna Mallery effective April 18, 2008.
RESOLUTION 08-135
APPROVING TERMINATION - GRIFFIN
BE IT RESOLVED, that the Township Committee of the Township of Long Hill, County of Morris, State of New Jersey does hereby approve the termination of Denise Griffin as Senior Citizen Bus Driver retroactively effective April 7, 2008.
RESOLUTION 08-136
2008 ADDITIONAL TEMPORARY APPROPRIATIONS
WHEREAS, 40A:4-19 Local Budget Act provides that where any contracts, commitments, or payments are to be made prior to the final adoption of the 2008 budget, temporary appropriations be made for the purposes and amounts required in the manner and time therein provided; and
WHEREAS, Chapter 3, P.L. 1984, allows the Municipality to adopt additional temporary appropriations equal to 1/12 of the total appropriations made for all purposes in the budget for the 2007 fiscal year excluding in both instances, appropriations made for the Interest and Debt Redemption charges, Capital Improvement Fund and Public Assistance.
NOW, THEREFORE, BE IT RESOLVED, by the Township Committee of the Township of Long Hill, in the County of Morris, State of New Jersey, that the following additional appropriations be made and that a certified copy of this resolution be transmitted to the Chief Financial Officer for their records:
GENERAL GOVERNMENT
Administrative and Executive
Salaries and Wages $24,500.00
Other Expenses $ 6,500.00
Financial Administration
Salary and Wages $22,000.00
Other Expenses $ 5,400.00
Assessment of Taxes
Salaries and Wages $ 6,000.00
Other Expenses $ 250.00
Collection of Taxes
Salaries and Wages $ 6,500.00
Other Expenses $ 1,100.00
Municipal Court
Salaries and Wages $13,500.00
Planning Board
Other Expenses $ 1,800.00
Board of Adjustment
Salaries and Wages $ 6,100.00
Zoning Officer
Other Expenses $ 150.00
Buildings & Grounds
Other Expenses $ 35,000.00
Engineering
Salaries and Wages $29,600.00
Other Expenses $ 2,000.00
Environmental Commission
Other Expenses $ 350.00
Group Insurance Plan for Employees $ 42,000.00
Insurance Other $ 54,000.00
PUBLIC SAFETY
Fire Hydrant Service $ 15,000.00
Aid to Volunteer Fire Companies $ 7,500.00
Fire Prevention Inspection
Salaries and Wages $ 9,000.00
Other Expenses $ 550.00
Police
Salaries and Wages $250,000.00
Emergency Management
Salary & Wages $1,000.00
Other Expenses $ 400.00
First Aid Organization Contribution $ 2,500.00
Construction Code Official
Salaries and Wages $ 19,500.00
STREETS AND ROADS
Road Repairs and Maintenance
Salaries and Wages $ 100,000.00
Other Expenses $ 35,000.00
Sanitation
Garbage and Trash Removal Contract $ 25,000.00
Sanitary Land Fill Contract $ 15,000.00
Sewer System
Salaries and Wages $ 35,000.00
Other Expenses $ 15,000.00
RECREATION AND EDUCATION
Parks/Recreation
Salaries and Wages $ 11,000.00
Other Expenses $ 4,000.00
Communication Advisory Committee $ 5,000.00
Maintenance of Free Public Library $ 65,000.00
(R.S. 40:54-8)
Senior Transportation
Other Expenses $ 2,000.00
HEALTH AND WELFARE
Board of Health $ 1,000.00
Visiting Nurse Service $ 1,000.00
UTILITIES
Telephone $ 3,500.00
Heating Oil $ 3,500.00
Electric $90,000.00
Gasoline $15,000.00
UNCLASSIFIED
Social Security System (O.A.S.I.) $ 50,000.00
TOTAL ADDITIONAL APPROPRIATIONS $1,038,200.00
RESOLUTION 08-137
AMENDING AGREEMENT FOR HOUSING AFFORDABILLITY CONTROL SERVICES
WHEREAS, the Township Committee approved an agreement with Housing Affordability Control Services (HACS) on February 13, 2008; and
WHEREAS, it has been brought to the attention of the Township Administrator the name of the agency should be listed as NJ Housing and Mortgage Finance Agency – Housing Affordability Service (HAS); and
BE IT RESOLVED, that the Township Committee of the Township of Long Hill, County of Morris, State of New Jersey, amends Resolution 08-078 to change the name as listed above.
RESOLUTION 08-138
APPOINTING SENIOR CITIZEN BUS DRIVER – LORI McGUIRE
BE IT RESOLVED, that the Township Committee of the Township of Long Hill, County of Morris, State of New Jersey does hereby approve the appointment of Lori McGuire as Senior citizen Bus Driver effective April 14, 2008 at an hourly rate of $17.25.
The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Aye
Mr. Mazzucco Absent
Mayor Vitureira Aye
Mayor Vitureira spoke against Resolution 08-127 and suggested conducting a pilot program with the County to implement the services which the County renders at its own parks. A discussion ensued regarding possible alternatives.
On motion of Mayor Vitureira, seconded by Mr. Aroneo, that Resolution #08-127 be tabled until the April 23, 2008 Township Committee meeting. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Nay
Mr. Collins Nay
Mr. Mazzucco Absent
Mayor Vitureira Aye
Mayor Vitureira opened the meeting to the public.
On motion of Mr. Collins, seconded by Mayor Vitureira and unanimous voice vote, that the meeting be extended for 10 minutes.
Larry Fast, Gillette, spoke regarding the history, use and title of the Old Town Hall and noted that there is no deed requirement for the Morris County Trust Grant. Mr. Pidgeon suggested going through the minutes of 1928 – 1933. A discussion ensued regarding titles and deeds.
On motion of Mr. Collins, seconded by Mayor Vitureira and unanimous voice vote, the meeting reconvened into Executive Session at 11:18 p.m.
* The Township Committee reconvened at 11:20 p.m..
On motion of Mayor Vitureira, seconded by Mr. Collins, Resolution #08-135 was approved. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Nay
Mr. Collins Nay
Mr. Mazzucco Absent
Mayor Vitureira Aye
RESOLUTION 08-135
APPROVING TERMINATION - GRIFFIN
BE IT RESOLVED, that the Township Committee of the Township of Long Hill, County of Morris, State of New Jersey does hereby approve the termination of Denise Griffin as Senior Citizen Bus Driver retroactively effective April 7, 2008.
On motion of Mayor Vitureira, seconded by Mr. Collins, Resolution #08-138 was approved. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Nay
Mr. Collins Nay
Mr. Mazzucco Absent
Mayor Vitureira Aye
RESOLUTION 08-138
APPOINTING SENIOR CITIZEN BUS DRIVER – LORI McGUIRE
BE IT RESOLVED, that the Township Committee of the Township of Long Hill, County of Morris, State of New Jersey does hereby approve the appointment of Lori McGuire as Senior citizen Bus Driver effective April 14, 2008 at an hourly rate of $17.25.
The Township Committee adjourned at 11:24 p.m..
Respectfully submitted,
______________________________
Anna Imiolek, RMC
Deputy Municipal Clerk
* The recorder was not turned back on when the Township Committee reconvened. The italicized portion was compiled from information provided by Mr. Sheola and Mr. Pidgeon.
March 26, 2008
MINUTES OF THE LONG HILL TOWNSHIP COMMITTEE
MARCH 26, 2008 REGULAR SESSION
The Township Committee of the Township of Long Hill, County of Morris, State of New Jersey, convened in Regular Session at the Municipal Building, 915 Valley Road, Gillette, New Jersey, on Wednesday, March 26, 2008 at 7:00 p.m.
Mayor Vitureira noted that the Township Committee will meet in Executive Session from 7:00 P.M. until 7:30 P.M.
RESOLUTION #08-109
BE IT RESOLVED, that the Township Committee of Long Hill Township, pursuant to the provision of P.L. 1975, Chapter 231 of the Open Public Meetings Act, meet in closed session for the purpose of possible litigation, property acquisition, contract negotiations and personnel.
BE IT FURTHER RESOLVED, that the Township Committee will disclose to the public at such time as appropriate action is taken on said matters, and when disclosure will not result in unwarranted invasion of individual privacy or prejudice to the best interests of the Township of Long Hill; provided such disclosure will not violate Federal, State or Local Statutes and does not fall within the attorney/client privilege.
On motion of Mr. Briggs, seconded by Mayor Vitureira, Resolution #08-109 was approved. The vote was as follows:
Mr. Aroneo Absent
Mr. Briggs Aye
Mr. Collins Absent
Mr. Mazzucco Aye
Mayor Vitureira Aye
The Township Committee convened to Executive Session at 7:01 p.m.
The Township Committee reconvened to Regular Session at 7:38 p.m.
Mr. Mazzucco led all present in the Pledge of Allegiance.
On roll call the following Committee members were present:
Jerry Aroneo
Mead Briggs
Chris Collins
Michael Mazzucco
Mayor Vitureira
Absent: None
Also present: Richard Sheola, Administrator/Acting Municipal Clerk/CFO
John Pidgeon, Township Attorney
Mayor Vitureira read the following statement:
In compliance with the Open Public Meetings Law of New Jersey, adequate notice of this meeting was included in a list of meetings notice sent in writing to the Echoes Sentinel, Courier News and Daily Record on December 20, 2007; posted on the bulletin board in the Municipal Building on December 20, 2007 and has remained continuously posted as the required notices under the Statute. In addition, a copy of this notice is and has been available to the public and is on file in the office of the Municipal Clerk.
Mayor Vitureira stated, that as a matter of procedure, it is the intention of the Township Committee not to continue any matter or introduce a new matter past 11:00 p.m. at any regular or special meeting of the Committee unless a motion is passed by the members then present to extend the meeting to a later specified cutoff time.
Sue Becker, President of the Board of Education, Kenneth Gross, Interim Superintendent, John Esposito, Business Administrator and Lisa Scanlon, Chairperson of Curriculum, were present for the presentation of the 2008-2009 School Board Budget.
A presentation was given regarding the proposed $13,710,265 School Board Budget including constraints, additions and reductions to the budget; the proposed budget is a 3.96% increase in spending and a 6.42% tax levy increase.
Kenneth Gross, Interim Superintendent, explained courtesy busing and potential issues which would result with the cessation of courtesy busing including: the need for additional crossing guards and the installation of sidewalks and traffic lights due to hazardous road conditions. A discussion ensued regarding sidewalks, traffic lights, cost, sidewalk clearing regulations, safety, speed limits and subscription busing.
Mayor Vitureira opened the meeting to the public for questions or comments pertaining to the School Board Budget.
Roseanne Calluori, Millington, addressed the Governing Body regarding safety concerns. Sue Becker, President of the Board of Education, explained that the Task Force is reviewing all these issues.
Len Hamilton, Meyersville, spoke in support of children walking given safe circumstances, encouraged the use of school buses and spoke against people driving their children to school in cars. Mr. Hamilton suggested that parents, who drive their children to school when buses are available, should pay a fee.
Len Hamilton, Chairman Environmental Commission, gave a presentation regarding the proposed revised energy policy for the Township. The Governing Body directed that the matter be discussed at the next meeting and that the proposed energy policy be placed on the Township website.
Dick Albers, Sewer Advisory Committee member, gave a presentation on ways of increasing the capacity at the sewer treatment plant and explained a proposed program in which septic system owners would be permitted to connect to the sewer system for a voluntary contribution fee which would be utilized to fix the sewer capacity problem.
Mayor Vitureira opened the meeting to the public for questions or comments pertaining to this matter. No one wished to be heard.
Justin Lizza, Township Engineer/DPW Director, gave an overview of the Valley Road & Northfield Road and Valley Road & Division Avenue traffic light projects and requested direction from the Governing Body.
Lieutenant Kesselmeyer spoke regarding sight triangle improvements and the speed of vehicles at the Valley Road & Northfield Road and Valley Road & Division Avenue intersections. A discussion ensued regarding potentially assisting the impacted residents with tree replacement, the grant timetable, cost of the project if the Township declines the grant and decides to go forward with the project in the future, pedestrian traffic and safety.
Mayor Vitureira opened the meeting to the public for questions or comments pertaining to this matter.
Bonnie Post, Millington, spoke regarding the hazards of Valley Road and against the installation of traffic lights and sidewalks.
Susan Gronske, Millington, spoke regarding long term planning, against sight clearing, in support of traffic lights and the need for courtesy busing to be removed from the school budget.
Mike Smargiassi, Millington, addressed the Governing Body regarding the need for further analysis of the intersection and encouraged improving the sight triangle and signage.
Tom Di Dia, Millington, suggested lowering the speed limit at the intersection, marking Northfield Road heading towards Valley Road and changing Valley Road into a no passing zone. Lieutenant Kesselmeyer stated that the stop line on Northfield Road will be painted soon and that he would speak to the County regarding Mr. Di Dia’s other suggestions.
Roseanne Calluori, Millington, spoke regarding the impact of eliminating courtesy busing and in support of reducing the speed limit on Valley Road. Lieutenant Kesselmeyer explained the process used to determine speed limits.
Maureen Ross, Millington, spoke against the installation of a traffic light at the Valley Road & Northfield Road intersection.
Nanette Harrington, Gillette, stated that approximately 20 children live in the area that could potentially walk to school, explained that safety is a primary consideration when attempting to determine whether or not to eliminate courtesy busing and suggested turning the intersection into a 25 mph school zone with a crossing guard. Lieutenant Kesselmeyer explained that the intersection may be too far away from the school to impose a school zone. Mayor Vitureira directed Lieutenant Kesselmeyer to look into the matter.
John (inaudible), Millington, noted the aesthetic impact of installing traffic lights and the need to consider other issues such as children crossing train tracks and the installation of sidewalks. Mayor Vitureira stated that there is already a crossing guard at the Northfield Road train tracks.
Wayne Ross, Millington, stated that the fire hydrant would have to be moved.
Jim Giancola, Millington, inquired as to what criteria will be utilized to determine whether the intersection is safe once the sight triangle is cleared. Lieutenant Kesselmeyer explained that the aim would be to change the sight triangle to a State approved acceptable level.
John Farley, Millington, stated that he is opposed to the installation of a traffic light at the intersection of Valley Road & Northfield Road and inquired regarding the process which was used to determine that a traffic light is needed at the intersection. Chief Hedden explained the history of the proposed project.
Dave Parris, Gillette, addressed the Governing Body regarding traffic and reducing speed limits.
No one else wished to be heard.
The Township Committee recessed at 9:36 p.m.
The Township Committee reconvened at 9:43 p.m.
Mayor Vitureira announced that Matt Lombardo, owner of Lombardo Farms offered to donate 10 Cyprus trees as a buffer between Town Hall and Valley Mall.
On motion of Mr. Mazzucco, seconded by Mr. Aroneo, that the Township pass on the grant to install the traffic lights and instead improve the sight triangle.
Mr. Briggs stated that the Planning Board is considering improvements to the Valley Road corridor and encouraged residents to provide input.
A discussion ensued regarding the need for long term planning, sight clearance, and cost analysis.
The vote to pass on the grant was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Aye
Mr. Mazzucco Aye
Mayor Vitureira Aye
Lieutenant Kesselmeyer explained the sight clearing which took place at the Old Forge Road & Long Hill Road intersection. A discussion ensued regarding stop signs.
Mayor Vitureira opened the meeting to the public regarding this matter.
Susan Gronske, Millington, spoke in favor of installing stop signs at the Old Forge Road & Long Hill Road intersection.
Michael Rieger, Millington, stated that the sight triangle will get worse once the trees bloom and spoke in favor of installing stop signs. A discussion ensued regarding vehicular and pedestrian safety at the intersection and reviewing the situation in six months.
No one else wished to be heard and Mayor Vitureira closed the meeting to the public.
Mr. Aroneo made a motion that stop signs not be installed at the Old Forge Road & Long Hill Road intersection. There was no second.
On motion of Mayor Vitureira, seconded by Mr. Mazzucco, that a comprehensive traffic and pedestrian plan for a five-way stop be created at the Old Forge Road & Long Hill Road intersection. A discussion ensued regarding pedestrian traffic and safety. The vote was as follows:
Mr. Aroneo Nay
Mr. Briggs Nay
Mr. Collins Aye
Mr. Mazzucco Aye
Mayor Vitureira Aye
Mr. Sheola explained the proposed Town Hall traffic plan. A discussion ensued regarding the proposed traffic plan and speed limit enforcement.
Mayor Vitureira opened the meeting to the public regarding this matter.
Mary Martin, Library Director, spoke regarding the safety of individuals utilizing the parking lot and sight visibility.
Roseanne Calluori, Millington, spoke in support of educating people to follow speed limit regulations.
Dennis Sandow, Millington, encouraged the Governing Body to move forward with the project in a timely manner.
An unidentified resident encouraged the Governing Body to move forward with the traffic plan due to safety concerns.
On motion of Mr. Collins, seconded by Mr. Mazzucco, that a Town Hall traffic plan ordinance be prepared. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Aye
Mr. Mazzucco Aye
Mayor Vitureira Aye
TOWNSHIP OF LONG HILL
RESOLUTION #08-120
RESOLUTION ENDORSING APPLICATION FOR NON-CONSTRUCTION GRANT THROUGH MORRIS COUNTY HISTORIC PRESERVATION TRUST FUND
WHEREAS, the Historic Preservation Advisory Committee has prepared a grant application for the Millington Schoolhouse/Old Town Hall; and
WHEREAS, the application requires an endorsement from the governing body of the applicant agency; and
WHEREAS, there is a cash match requirement of $10,000 should the grant application be approved; and
NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Long Hill in the County of Morris, New Jersey that should the grant application be approved by the Morris County Historic Preservation Trust Fund, the Township of Long Hill will commit up to $10,000 from the Township of Long Hill Historic Preservation Trust Fund towards the project as described in the grant application, a copy of which is made part of this Resolution.
Carol Prasa, Historic Advisory Committee member, gave a presentation regarding Resolution #08-120 and the need to confirm the title and any restrictions to the title as part of the grant application process.
Mary Lou Weller, Township Historian, addressed the Governing Body regarding preserving the Millington Schoolhouse/Old Town Hall.
Mayor Vitureira opened the meeting to the public for questions or comments pertaining to this matter.
Phyllis Fast, Gillette, encouraged the Governing Body to keep residents and members of the committee, which was created two years ago to preserve the Old Town Hall informed. Mayor Vitureira gave a brief overview of efforts being taken to preserve the Old Town Hall.
Damon Vaughan, Gillette, spoke in support of preserving the Millington Schoolhouse/Old Town Hall building.
On motion of Mayor Vitureira, seconded by Mr. Mazzucco, Resolution #08-120 was approved. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Aye
Mr. Mazzucco Aye
Mayor Vitureira Aye
On motion of Mayor Vitureira, seconded by Mr. Collins and unanimous voice vote, that the meeting be extended.
Mayor Vitureira read by title:
Ordinance #225-08 entitled “AN ORDINANCE CONCERNING SEWER USER RATES AND AMENDING CHAPTER XXII OF THE TOWNSHIP CODE ENTITLED “SEWERS”.
Mayor Vitureira opened the meeting to the public for a hearing on Ordinance #225-08.
No one wished to be heard and Mayor Vitureira closed the hearing to the public.
On motion of Mayor Vitureira, seconded by Mr. Collins, that Ordinance #225-08 be passed on final reading and adopted as published. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Aye
Mr. Mazzucco Aye
Mayor Vitureira Aye
Mayor Vitureira read by title:
Ordinance #226-08 entitled “AN ORDINANCE CONCERNING RECYCLING AND AMENDING CHAPTER XXI OF THE TOWNSHIP CODE ENTITLED “SOLID WASTE MANAGEMENT”.
Mayor Vitureira opened the meeting to the public for questions or comments pertaining to Ordinance #226-08.
Dennis Sandow, Millington, noted several issues with ordinance 226-08 and addressed the Governing Body regarding unenforceable regulations. Mr. Pidgeon stated that he would discuss Mr. Sandow’s recommendations with Mr. Sheola and explained that non-substantive changes can be made at second reading.
On motion of Mayor Vitureira, seconded by Mr. Collins, that Ordinance #226-08 was passed on first reading, published according to law, and that a public hearing hereon is scheduled for Wednesday, April 23, 2007 at 7:30 p.m. or soon thereafter, at the Municipal Building. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Aye
Mr. Mazzucco Aye
Mayor Vitureira Aye
Mayor Vitureira read by title:
Ordinance #227-08 entitled “AN ORDINANCE TO EXCEED THE MUNICIPAL BUDGET APPROPRIATION LIMITS AND TO ESTABLISH A CAP BANK (N.J.S.A. 40A: 4-45.14)”.
Mr. Sheola explained that Ordinance #227-08 permits the Township to increase appropriations. A discussion ensued.
Dennis Sandow, Millington, explained that the ordinance does not involve any additional taxation dollars this year and spoke against adopting the ordinance.
The Governing Body requested that more information regarding ordinance #227-08 be presented at a subsequent meeting.
On motion of Mayor Vitureira, seconded by Mr. Briggs, that Ordinance #227-08 was passed on first reading, published according to law, and that a public hearing hereon be scheduled for Wednesday, April 23, 2007 at 7:30 p.m. or soon thereafter, at the Municipal Building. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Nay
Mr. Mazzucco Aye
Mayor Vitureira Aye
Mr. Collins inquired regarding the company, Converse Consultants, on page 4 of the bills list. Mr. Sheola explained that Converse Consultants is conducting phase I on the open space property which the Township is considering for purchase.
Mayor Vitureira opened the meeting to the public for questions relating to the Consent Agenda Resolutions. No one wished to be heard.
On motion of Mr. Collins, seconded by Mr. Briggs, the following Consent Agenda Resolutions, were introduced and adopted:
RESOLUTION 08-110
APPROVING PAYMENT OF BILLS
BE IT RESOLVED, that the Township Committee of the Township of Long Hill does hereby approve the payment of the bills as presented by the Chief Financial Officer.
BE IT FURTHER RESOLVED, that the bills list be appended to the official minutes.
RESOLUTION 08-111
AMENDING RESOLUTION 08-093 ENTITLED
AUTHORIZING REFUND OF 1st QUARTER TAXES 2008
BE IT RESOLVED by the Township Committee of the Township of Long Hill, in the County of Morris, State of New Jersey, that Resolution 08-093 authorizing refund of 1st quarter taxes 2008 is hereby amended as follows:
BLOCK LOT REFUND TO REFUND
11512 14.03 Anabela DaCrus-Melo, Esq. $1350.00
1322 North Avenue
Elizabeth, NJ 07208
RESOLUTION 08-112
AUTHORIZING THE RETURN OF ESCROW – PIPIA
WHEREAS, Frank Pipia has requested that the Escrow fees be returned; and
WHEREAS, the Chief Financial Officer has determined that $523.08 remain in the accounts.
NOW, THEREFORE, BE IT RESOLVED that the Township Committee of the Township of Long Hill hereby directs the Chief Financial Officer to return the balance of the Escrow in the amount of $523.08 to Frank Pipia with respect to Board of Adjustment Application #06-09Z
TOWNSHIP OF LONG HILL
RESOLUTION #08-113
RESOLUTION AUTHORIZING RELEASE OF PERFORMANCE BOND
FOR TROMBETTA RESIDENCE
WHEREAS; Anthony Trombetta. (“Developer”) is the developer of Block 14204 Lot 67.03; and
WHEREAS, the Developer posted a Performance Bond in the amount of $10,000.00; and
WHEREAS, the Developer has served notice upon the Township in accordance with the requirements of N.J.S.A. 40:55D-53 that the site improvements have been substantially completed and has requested the return of its performance guarantee; and
WHEREAS, Township Engineer Justin Lizza, confirmed on March 11, 2008, that the improvements have been completed in substantial conformity with the approved plans and recommended the release of the performance guarantee; and
WHEREAS, the Township Engineer, Justin Lizza, has advised that a Maintenance Bond is not necessary
NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Long Hill in the County of Morris, New Jersey as follows:
1. Performance Bond in the amount of $10,000.00 is hereby released.
TOWNSHIP OF LONG HILL
RESOLUTION #08-114
RESOLUTION AUTHORIZING THE SIGNING OF THE CHILD HEALTH CONFERENCE CONTRACT WTH BERNARDS TOWNSHIP HEALTH DEPARTMENT
WHEREAS; the Township of Bernards provides services relating to the Child Health Conference that are not available elsewhere; and
WHEREAS, the Township of Bernards has provided a proposed contract for the services for the year 2008; and
WHEREAS, the Township Administrator has reviewed the proposal and has determined it is in the best interest of the Township of Long Hill to enter in to the agreement for the year 2008; and
NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Long Hill in the County of Morris, New Jersey the Mayor and Township Clerk are authorized to sign the attached agreement with Bernards Township for the Child Health Conference.
TOWNSHIP OF LONG HILL
RESOLUTION #08-115
RESOLUTION SUPPORTING THE CREATION OF THE SWAMP BIKE LOOP AS PART OF A REGIONAL RECREATION PROJECT
WHEREAS, there has been proposed a bicycle loop through Chatham Township, Harding Township and Long Hill Township area abutting and through the Great Swamp; and
WHEREAS, the County of Morris has requested a written indication of support for the project from the affected municipalities; and
WHEREAS, the Township Committee of the Township of Long Hill desires to indicate its support by adopting this resolution;
NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Long Hill in the County of Morris, New Jersey, that the proposed bicycle loop through and abutting the Great Swamp is highly desirable undertaking that has the full support of the Township of Long Hill and that this resolution shall be forwarded to the County of Morris and the Townships of Harding and Chatham.
RESOLUTION 08-116
CERTIFYING ACTIVE MEMBERSHIP WITH STIRLING VOLUNTEER FIRE COMPANY FOR NEW JERSEY STATE FIREMEN’S ASSOCIATION ELIGIBILITY
BE IT RESOLVED, that the Township Committee of the Township of Long Hill does hereby certify that Brian Nigro is an active member of the Stirling Volunteer Fire Company and is eligible to be a member of the New Jersey State Firemen’s Association.
TOWNSHIP OF LONG HILL
RESOLUTION #08-117
RESOLUTION APPROVING THE POLCIES AND PROCEDURES FOR THE OPERATION OF LONG HILL TELEVISION (LHTV)
WHEREAS, The Township Committee has established via Ordinance a Communications Advisory Committee (“CAC”), which in part, is charged with the operation of the local access channel known as LHTV; and
WHEREAS, it is incumbent to establish sound operating procedures and policies governing the operation and use of LHTV with respect to programming, sponsorship, and emergency responses to name a few; and
WHEREAS, CAC has provided a comprehensive set of policies, procedures, releases and user agreements for the review and approval by the Township Committee; and
NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Long Hill in the County of Morris, New Jersey the Policies and Procedures of the Communications Advisory Committee are hereby approved as filed with the Township Clerk.
TOWNSHIP OF LONG HILL
RESOLUTION #08-118
RESOLUTION APPROVING FILLING OF REIMBURSEMENT CLAIM FOR EXPENSE INCURRED REALTIVE TO THE HAZARDOUS MATERIAL INDICENT OF MARCH 10, 2008
WHEREAS, on March 10, 2008, there was a Hazardous Materials incident that required the response by all of Long Hill Township emergency responders; and
WHEREAS, the Office of Emergency Management has compiled a list of costs associated with the aforementioned incident; and
NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Long Hill in the County of Morris, New Jersey the Office of Emergency Management is hereby authorized to file for reimbursement of the costs associated with the incident and to bill the responsible party and/or their insurance carrier.
TOWNSHIP OF LONG HILL
RESOLUTION #08-119
RESOLUTION AUTHORIZING SPECIAL COUNSEL FOR PERSONNEL MATTER
WHEREAS, there is a matter of personnel that requires special counsel; and
WHEREAS, the firm of DiFrancesco, Bateman is qualified to handle such matters; and
WHEREAS, the matter has been discussed with the firm and it is believed the costs will not exceed $1,400.00; and
NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Long Hill in the County of Morris, New Jersey the firm of DiFrancesco, Bateman, 15 Mountain Avenue, Warren, NJ is hereby engaged as Special Counsel at an amount not to exceed $1,400.00
The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Aye
Mr. Mazzucco Aye
Mayor Vitureira Aye
On motion of Mr. Collins, seconded by Mr. Briggs and unanimous voice vote, the meeting reconvened into Executive Session at 11:19 p.m.
*The meeting reconvened at 11:29 p.m. All were present except for Mr. Mazzucco.
On motion of Mayor Vitureira, seconded by Mr. Collins, that the balance of the Z Brothers Contract be paid. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Aye
Mr. Mazzucco Absent
Mayor Vitureira Aye
On motion of Mr. Collins, seconded by Mr. Briggs and unanimous voice vote, the meeting adjourned at 11:30 p.m.
Respectfully submitted,
______________________________
Anna Imiolek, RMC
Deputy Municipal Clerk
* The recorder was not turned back on when the Township Committee reconvened. The italicized portion was compiled from information provided by Mr. Sheola.
MARCH 26, 2008 REGULAR SESSION
The Township Committee of the Township of Long Hill, County of Morris, State of New Jersey, convened in Regular Session at the Municipal Building, 915 Valley Road, Gillette, New Jersey, on Wednesday, March 26, 2008 at 7:00 p.m.
Mayor Vitureira noted that the Township Committee will meet in Executive Session from 7:00 P.M. until 7:30 P.M.
RESOLUTION #08-109
BE IT RESOLVED, that the Township Committee of Long Hill Township, pursuant to the provision of P.L. 1975, Chapter 231 of the Open Public Meetings Act, meet in closed session for the purpose of possible litigation, property acquisition, contract negotiations and personnel.
BE IT FURTHER RESOLVED, that the Township Committee will disclose to the public at such time as appropriate action is taken on said matters, and when disclosure will not result in unwarranted invasion of individual privacy or prejudice to the best interests of the Township of Long Hill; provided such disclosure will not violate Federal, State or Local Statutes and does not fall within the attorney/client privilege.
On motion of Mr. Briggs, seconded by Mayor Vitureira, Resolution #08-109 was approved. The vote was as follows:
Mr. Aroneo Absent
Mr. Briggs Aye
Mr. Collins Absent
Mr. Mazzucco Aye
Mayor Vitureira Aye
The Township Committee convened to Executive Session at 7:01 p.m.
The Township Committee reconvened to Regular Session at 7:38 p.m.
Mr. Mazzucco led all present in the Pledge of Allegiance.
On roll call the following Committee members were present:
Jerry Aroneo
Mead Briggs
Chris Collins
Michael Mazzucco
Mayor Vitureira
Absent: None
Also present: Richard Sheola, Administrator/Acting Municipal Clerk/CFO
John Pidgeon, Township Attorney
Mayor Vitureira read the following statement:
In compliance with the Open Public Meetings Law of New Jersey, adequate notice of this meeting was included in a list of meetings notice sent in writing to the Echoes Sentinel, Courier News and Daily Record on December 20, 2007; posted on the bulletin board in the Municipal Building on December 20, 2007 and has remained continuously posted as the required notices under the Statute. In addition, a copy of this notice is and has been available to the public and is on file in the office of the Municipal Clerk.
Mayor Vitureira stated, that as a matter of procedure, it is the intention of the Township Committee not to continue any matter or introduce a new matter past 11:00 p.m. at any regular or special meeting of the Committee unless a motion is passed by the members then present to extend the meeting to a later specified cutoff time.
Sue Becker, President of the Board of Education, Kenneth Gross, Interim Superintendent, John Esposito, Business Administrator and Lisa Scanlon, Chairperson of Curriculum, were present for the presentation of the 2008-2009 School Board Budget.
A presentation was given regarding the proposed $13,710,265 School Board Budget including constraints, additions and reductions to the budget; the proposed budget is a 3.96% increase in spending and a 6.42% tax levy increase.
Kenneth Gross, Interim Superintendent, explained courtesy busing and potential issues which would result with the cessation of courtesy busing including: the need for additional crossing guards and the installation of sidewalks and traffic lights due to hazardous road conditions. A discussion ensued regarding sidewalks, traffic lights, cost, sidewalk clearing regulations, safety, speed limits and subscription busing.
Mayor Vitureira opened the meeting to the public for questions or comments pertaining to the School Board Budget.
Roseanne Calluori, Millington, addressed the Governing Body regarding safety concerns. Sue Becker, President of the Board of Education, explained that the Task Force is reviewing all these issues.
Len Hamilton, Meyersville, spoke in support of children walking given safe circumstances, encouraged the use of school buses and spoke against people driving their children to school in cars. Mr. Hamilton suggested that parents, who drive their children to school when buses are available, should pay a fee.
Len Hamilton, Chairman Environmental Commission, gave a presentation regarding the proposed revised energy policy for the Township. The Governing Body directed that the matter be discussed at the next meeting and that the proposed energy policy be placed on the Township website.
Dick Albers, Sewer Advisory Committee member, gave a presentation on ways of increasing the capacity at the sewer treatment plant and explained a proposed program in which septic system owners would be permitted to connect to the sewer system for a voluntary contribution fee which would be utilized to fix the sewer capacity problem.
Mayor Vitureira opened the meeting to the public for questions or comments pertaining to this matter. No one wished to be heard.
Justin Lizza, Township Engineer/DPW Director, gave an overview of the Valley Road & Northfield Road and Valley Road & Division Avenue traffic light projects and requested direction from the Governing Body.
Lieutenant Kesselmeyer spoke regarding sight triangle improvements and the speed of vehicles at the Valley Road & Northfield Road and Valley Road & Division Avenue intersections. A discussion ensued regarding potentially assisting the impacted residents with tree replacement, the grant timetable, cost of the project if the Township declines the grant and decides to go forward with the project in the future, pedestrian traffic and safety.
Mayor Vitureira opened the meeting to the public for questions or comments pertaining to this matter.
Bonnie Post, Millington, spoke regarding the hazards of Valley Road and against the installation of traffic lights and sidewalks.
Susan Gronske, Millington, spoke regarding long term planning, against sight clearing, in support of traffic lights and the need for courtesy busing to be removed from the school budget.
Mike Smargiassi, Millington, addressed the Governing Body regarding the need for further analysis of the intersection and encouraged improving the sight triangle and signage.
Tom Di Dia, Millington, suggested lowering the speed limit at the intersection, marking Northfield Road heading towards Valley Road and changing Valley Road into a no passing zone. Lieutenant Kesselmeyer stated that the stop line on Northfield Road will be painted soon and that he would speak to the County regarding Mr. Di Dia’s other suggestions.
Roseanne Calluori, Millington, spoke regarding the impact of eliminating courtesy busing and in support of reducing the speed limit on Valley Road. Lieutenant Kesselmeyer explained the process used to determine speed limits.
Maureen Ross, Millington, spoke against the installation of a traffic light at the Valley Road & Northfield Road intersection.
Nanette Harrington, Gillette, stated that approximately 20 children live in the area that could potentially walk to school, explained that safety is a primary consideration when attempting to determine whether or not to eliminate courtesy busing and suggested turning the intersection into a 25 mph school zone with a crossing guard. Lieutenant Kesselmeyer explained that the intersection may be too far away from the school to impose a school zone. Mayor Vitureira directed Lieutenant Kesselmeyer to look into the matter.
John (inaudible), Millington, noted the aesthetic impact of installing traffic lights and the need to consider other issues such as children crossing train tracks and the installation of sidewalks. Mayor Vitureira stated that there is already a crossing guard at the Northfield Road train tracks.
Wayne Ross, Millington, stated that the fire hydrant would have to be moved.
Jim Giancola, Millington, inquired as to what criteria will be utilized to determine whether the intersection is safe once the sight triangle is cleared. Lieutenant Kesselmeyer explained that the aim would be to change the sight triangle to a State approved acceptable level.
John Farley, Millington, stated that he is opposed to the installation of a traffic light at the intersection of Valley Road & Northfield Road and inquired regarding the process which was used to determine that a traffic light is needed at the intersection. Chief Hedden explained the history of the proposed project.
Dave Parris, Gillette, addressed the Governing Body regarding traffic and reducing speed limits.
No one else wished to be heard.
The Township Committee recessed at 9:36 p.m.
The Township Committee reconvened at 9:43 p.m.
Mayor Vitureira announced that Matt Lombardo, owner of Lombardo Farms offered to donate 10 Cyprus trees as a buffer between Town Hall and Valley Mall.
On motion of Mr. Mazzucco, seconded by Mr. Aroneo, that the Township pass on the grant to install the traffic lights and instead improve the sight triangle.
Mr. Briggs stated that the Planning Board is considering improvements to the Valley Road corridor and encouraged residents to provide input.
A discussion ensued regarding the need for long term planning, sight clearance, and cost analysis.
The vote to pass on the grant was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Aye
Mr. Mazzucco Aye
Mayor Vitureira Aye
Lieutenant Kesselmeyer explained the sight clearing which took place at the Old Forge Road & Long Hill Road intersection. A discussion ensued regarding stop signs.
Mayor Vitureira opened the meeting to the public regarding this matter.
Susan Gronske, Millington, spoke in favor of installing stop signs at the Old Forge Road & Long Hill Road intersection.
Michael Rieger, Millington, stated that the sight triangle will get worse once the trees bloom and spoke in favor of installing stop signs. A discussion ensued regarding vehicular and pedestrian safety at the intersection and reviewing the situation in six months.
No one else wished to be heard and Mayor Vitureira closed the meeting to the public.
Mr. Aroneo made a motion that stop signs not be installed at the Old Forge Road & Long Hill Road intersection. There was no second.
On motion of Mayor Vitureira, seconded by Mr. Mazzucco, that a comprehensive traffic and pedestrian plan for a five-way stop be created at the Old Forge Road & Long Hill Road intersection. A discussion ensued regarding pedestrian traffic and safety. The vote was as follows:
Mr. Aroneo Nay
Mr. Briggs Nay
Mr. Collins Aye
Mr. Mazzucco Aye
Mayor Vitureira Aye
Mr. Sheola explained the proposed Town Hall traffic plan. A discussion ensued regarding the proposed traffic plan and speed limit enforcement.
Mayor Vitureira opened the meeting to the public regarding this matter.
Mary Martin, Library Director, spoke regarding the safety of individuals utilizing the parking lot and sight visibility.
Roseanne Calluori, Millington, spoke in support of educating people to follow speed limit regulations.
Dennis Sandow, Millington, encouraged the Governing Body to move forward with the project in a timely manner.
An unidentified resident encouraged the Governing Body to move forward with the traffic plan due to safety concerns.
On motion of Mr. Collins, seconded by Mr. Mazzucco, that a Town Hall traffic plan ordinance be prepared. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Aye
Mr. Mazzucco Aye
Mayor Vitureira Aye
TOWNSHIP OF LONG HILL
RESOLUTION #08-120
RESOLUTION ENDORSING APPLICATION FOR NON-CONSTRUCTION GRANT THROUGH MORRIS COUNTY HISTORIC PRESERVATION TRUST FUND
WHEREAS, the Historic Preservation Advisory Committee has prepared a grant application for the Millington Schoolhouse/Old Town Hall; and
WHEREAS, the application requires an endorsement from the governing body of the applicant agency; and
WHEREAS, there is a cash match requirement of $10,000 should the grant application be approved; and
NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Long Hill in the County of Morris, New Jersey that should the grant application be approved by the Morris County Historic Preservation Trust Fund, the Township of Long Hill will commit up to $10,000 from the Township of Long Hill Historic Preservation Trust Fund towards the project as described in the grant application, a copy of which is made part of this Resolution.
Carol Prasa, Historic Advisory Committee member, gave a presentation regarding Resolution #08-120 and the need to confirm the title and any restrictions to the title as part of the grant application process.
Mary Lou Weller, Township Historian, addressed the Governing Body regarding preserving the Millington Schoolhouse/Old Town Hall.
Mayor Vitureira opened the meeting to the public for questions or comments pertaining to this matter.
Phyllis Fast, Gillette, encouraged the Governing Body to keep residents and members of the committee, which was created two years ago to preserve the Old Town Hall informed. Mayor Vitureira gave a brief overview of efforts being taken to preserve the Old Town Hall.
Damon Vaughan, Gillette, spoke in support of preserving the Millington Schoolhouse/Old Town Hall building.
On motion of Mayor Vitureira, seconded by Mr. Mazzucco, Resolution #08-120 was approved. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Aye
Mr. Mazzucco Aye
Mayor Vitureira Aye
On motion of Mayor Vitureira, seconded by Mr. Collins and unanimous voice vote, that the meeting be extended.
Mayor Vitureira read by title:
Ordinance #225-08 entitled “AN ORDINANCE CONCERNING SEWER USER RATES AND AMENDING CHAPTER XXII OF THE TOWNSHIP CODE ENTITLED “SEWERS”.
Mayor Vitureira opened the meeting to the public for a hearing on Ordinance #225-08.
No one wished to be heard and Mayor Vitureira closed the hearing to the public.
On motion of Mayor Vitureira, seconded by Mr. Collins, that Ordinance #225-08 be passed on final reading and adopted as published. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Aye
Mr. Mazzucco Aye
Mayor Vitureira Aye
Mayor Vitureira read by title:
Ordinance #226-08 entitled “AN ORDINANCE CONCERNING RECYCLING AND AMENDING CHAPTER XXI OF THE TOWNSHIP CODE ENTITLED “SOLID WASTE MANAGEMENT”.
Mayor Vitureira opened the meeting to the public for questions or comments pertaining to Ordinance #226-08.
Dennis Sandow, Millington, noted several issues with ordinance 226-08 and addressed the Governing Body regarding unenforceable regulations. Mr. Pidgeon stated that he would discuss Mr. Sandow’s recommendations with Mr. Sheola and explained that non-substantive changes can be made at second reading.
On motion of Mayor Vitureira, seconded by Mr. Collins, that Ordinance #226-08 was passed on first reading, published according to law, and that a public hearing hereon is scheduled for Wednesday, April 23, 2007 at 7:30 p.m. or soon thereafter, at the Municipal Building. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Aye
Mr. Mazzucco Aye
Mayor Vitureira Aye
Mayor Vitureira read by title:
Ordinance #227-08 entitled “AN ORDINANCE TO EXCEED THE MUNICIPAL BUDGET APPROPRIATION LIMITS AND TO ESTABLISH A CAP BANK (N.J.S.A. 40A: 4-45.14)”.
Mr. Sheola explained that Ordinance #227-08 permits the Township to increase appropriations. A discussion ensued.
Dennis Sandow, Millington, explained that the ordinance does not involve any additional taxation dollars this year and spoke against adopting the ordinance.
The Governing Body requested that more information regarding ordinance #227-08 be presented at a subsequent meeting.
On motion of Mayor Vitureira, seconded by Mr. Briggs, that Ordinance #227-08 was passed on first reading, published according to law, and that a public hearing hereon be scheduled for Wednesday, April 23, 2007 at 7:30 p.m. or soon thereafter, at the Municipal Building. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Nay
Mr. Mazzucco Aye
Mayor Vitureira Aye
Mr. Collins inquired regarding the company, Converse Consultants, on page 4 of the bills list. Mr. Sheola explained that Converse Consultants is conducting phase I on the open space property which the Township is considering for purchase.
Mayor Vitureira opened the meeting to the public for questions relating to the Consent Agenda Resolutions. No one wished to be heard.
On motion of Mr. Collins, seconded by Mr. Briggs, the following Consent Agenda Resolutions, were introduced and adopted:
RESOLUTION 08-110
APPROVING PAYMENT OF BILLS
BE IT RESOLVED, that the Township Committee of the Township of Long Hill does hereby approve the payment of the bills as presented by the Chief Financial Officer.
BE IT FURTHER RESOLVED, that the bills list be appended to the official minutes.
RESOLUTION 08-111
AMENDING RESOLUTION 08-093 ENTITLED
AUTHORIZING REFUND OF 1st QUARTER TAXES 2008
BE IT RESOLVED by the Township Committee of the Township of Long Hill, in the County of Morris, State of New Jersey, that Resolution 08-093 authorizing refund of 1st quarter taxes 2008 is hereby amended as follows:
BLOCK LOT REFUND TO REFUND
11512 14.03 Anabela DaCrus-Melo, Esq. $1350.00
1322 North Avenue
Elizabeth, NJ 07208
RESOLUTION 08-112
AUTHORIZING THE RETURN OF ESCROW – PIPIA
WHEREAS, Frank Pipia has requested that the Escrow fees be returned; and
WHEREAS, the Chief Financial Officer has determined that $523.08 remain in the accounts.
NOW, THEREFORE, BE IT RESOLVED that the Township Committee of the Township of Long Hill hereby directs the Chief Financial Officer to return the balance of the Escrow in the amount of $523.08 to Frank Pipia with respect to Board of Adjustment Application #06-09Z
TOWNSHIP OF LONG HILL
RESOLUTION #08-113
RESOLUTION AUTHORIZING RELEASE OF PERFORMANCE BOND
FOR TROMBETTA RESIDENCE
WHEREAS; Anthony Trombetta. (“Developer”) is the developer of Block 14204 Lot 67.03; and
WHEREAS, the Developer posted a Performance Bond in the amount of $10,000.00; and
WHEREAS, the Developer has served notice upon the Township in accordance with the requirements of N.J.S.A. 40:55D-53 that the site improvements have been substantially completed and has requested the return of its performance guarantee; and
WHEREAS, Township Engineer Justin Lizza, confirmed on March 11, 2008, that the improvements have been completed in substantial conformity with the approved plans and recommended the release of the performance guarantee; and
WHEREAS, the Township Engineer, Justin Lizza, has advised that a Maintenance Bond is not necessary
NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Long Hill in the County of Morris, New Jersey as follows:
1. Performance Bond in the amount of $10,000.00 is hereby released.
TOWNSHIP OF LONG HILL
RESOLUTION #08-114
RESOLUTION AUTHORIZING THE SIGNING OF THE CHILD HEALTH CONFERENCE CONTRACT WTH BERNARDS TOWNSHIP HEALTH DEPARTMENT
WHEREAS; the Township of Bernards provides services relating to the Child Health Conference that are not available elsewhere; and
WHEREAS, the Township of Bernards has provided a proposed contract for the services for the year 2008; and
WHEREAS, the Township Administrator has reviewed the proposal and has determined it is in the best interest of the Township of Long Hill to enter in to the agreement for the year 2008; and
NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Long Hill in the County of Morris, New Jersey the Mayor and Township Clerk are authorized to sign the attached agreement with Bernards Township for the Child Health Conference.
TOWNSHIP OF LONG HILL
RESOLUTION #08-115
RESOLUTION SUPPORTING THE CREATION OF THE SWAMP BIKE LOOP AS PART OF A REGIONAL RECREATION PROJECT
WHEREAS, there has been proposed a bicycle loop through Chatham Township, Harding Township and Long Hill Township area abutting and through the Great Swamp; and
WHEREAS, the County of Morris has requested a written indication of support for the project from the affected municipalities; and
WHEREAS, the Township Committee of the Township of Long Hill desires to indicate its support by adopting this resolution;
NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Long Hill in the County of Morris, New Jersey, that the proposed bicycle loop through and abutting the Great Swamp is highly desirable undertaking that has the full support of the Township of Long Hill and that this resolution shall be forwarded to the County of Morris and the Townships of Harding and Chatham.
RESOLUTION 08-116
CERTIFYING ACTIVE MEMBERSHIP WITH STIRLING VOLUNTEER FIRE COMPANY FOR NEW JERSEY STATE FIREMEN’S ASSOCIATION ELIGIBILITY
BE IT RESOLVED, that the Township Committee of the Township of Long Hill does hereby certify that Brian Nigro is an active member of the Stirling Volunteer Fire Company and is eligible to be a member of the New Jersey State Firemen’s Association.
TOWNSHIP OF LONG HILL
RESOLUTION #08-117
RESOLUTION APPROVING THE POLCIES AND PROCEDURES FOR THE OPERATION OF LONG HILL TELEVISION (LHTV)
WHEREAS, The Township Committee has established via Ordinance a Communications Advisory Committee (“CAC”), which in part, is charged with the operation of the local access channel known as LHTV; and
WHEREAS, it is incumbent to establish sound operating procedures and policies governing the operation and use of LHTV with respect to programming, sponsorship, and emergency responses to name a few; and
WHEREAS, CAC has provided a comprehensive set of policies, procedures, releases and user agreements for the review and approval by the Township Committee; and
NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Long Hill in the County of Morris, New Jersey the Policies and Procedures of the Communications Advisory Committee are hereby approved as filed with the Township Clerk.
TOWNSHIP OF LONG HILL
RESOLUTION #08-118
RESOLUTION APPROVING FILLING OF REIMBURSEMENT CLAIM FOR EXPENSE INCURRED REALTIVE TO THE HAZARDOUS MATERIAL INDICENT OF MARCH 10, 2008
WHEREAS, on March 10, 2008, there was a Hazardous Materials incident that required the response by all of Long Hill Township emergency responders; and
WHEREAS, the Office of Emergency Management has compiled a list of costs associated with the aforementioned incident; and
NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Long Hill in the County of Morris, New Jersey the Office of Emergency Management is hereby authorized to file for reimbursement of the costs associated with the incident and to bill the responsible party and/or their insurance carrier.
TOWNSHIP OF LONG HILL
RESOLUTION #08-119
RESOLUTION AUTHORIZING SPECIAL COUNSEL FOR PERSONNEL MATTER
WHEREAS, there is a matter of personnel that requires special counsel; and
WHEREAS, the firm of DiFrancesco, Bateman is qualified to handle such matters; and
WHEREAS, the matter has been discussed with the firm and it is believed the costs will not exceed $1,400.00; and
NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Long Hill in the County of Morris, New Jersey the firm of DiFrancesco, Bateman, 15 Mountain Avenue, Warren, NJ is hereby engaged as Special Counsel at an amount not to exceed $1,400.00
The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Aye
Mr. Mazzucco Aye
Mayor Vitureira Aye
On motion of Mr. Collins, seconded by Mr. Briggs and unanimous voice vote, the meeting reconvened into Executive Session at 11:19 p.m.
*The meeting reconvened at 11:29 p.m. All were present except for Mr. Mazzucco.
On motion of Mayor Vitureira, seconded by Mr. Collins, that the balance of the Z Brothers Contract be paid. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Aye
Mr. Mazzucco Absent
Mayor Vitureira Aye
On motion of Mr. Collins, seconded by Mr. Briggs and unanimous voice vote, the meeting adjourned at 11:30 p.m.
Respectfully submitted,
______________________________
Anna Imiolek, RMC
Deputy Municipal Clerk
* The recorder was not turned back on when the Township Committee reconvened. The italicized portion was compiled from information provided by Mr. Sheola.
Friday, April 11, 2008
September 12, 2007
MINUTES OF THE LONG HILL TOWNSHIP COMMITTEE
SEPTMEBER 12, 2007 REGULAR SESSION
The Township Committee of the Township of Long Hill, County of Morris, State of New Jersey, convened in Regular Session at the Municipal Building, 915 Valley Road, Gillette, New Jersey, on Wednesday, September 12, 2007 at 7:00 p.m.
Mayor Vitureira noted that the Township Committee will meet in Executive Session from 7:00 P.M. until 7:30 P.M.
RESOLUTION #07-279
BE IT RESOLVED, that the Township Committee of Long Hill Township, pursuant to the provision of P.L. 1975, Chapter 231 of the Open Public Meetings Act, meet in closed session for the purpose of possible litigation, property acquisition, contract negotiations and personnel.
BE IT FURTHER RESOLVED, that the Township Committee will disclose to the public at such time as appropriate action is taken on said matters, and when disclosure will not result in unwarranted invasion of individual privacy or prejudice to the best interests of the Township of Long Hill; provided such disclosure will not violate Federal, State or Local Statutes and does not fall within the attorney/client privilege.
On motion of Mr. Briggs, seconded by Ms. Calluori, Resolution #07-279 was approved. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Ms. Calluori Aye
Mr. Collins Absent
Mayor Vitureira Aye
The Township Committee convened to Executive Session at 7:03 p.m.
The Township Committee reconvened to Regular Session at 7:42 p.m.
Mayor Vitureira introduced Roseanne Calluori.
Ms. Calluori led all present in the Pledge of Allegiance.
On roll call the following Committee members were present:
Jerry Aroneo
Mead Briggs
Roseanne Calluori
Chris Collins
Mayor Vitureira
Absent: None
Also present: Richard Sheola, Administrator/Acting Municipal Clerk/CFO
John Pidgeon, Township Attorney
Mayor Vitureira read the following statement:
In compliance with the Open Public Meetings Law of New Jersey, adequate notice of this meeting was included in a list of meetings notice sent in writing to the Echoes Sentinel, Courier News and Daily Record on January 3, 2007; posted on the bulletin board in the Municipal Building on January 3, 2007 and has remained continuously posted as the required notices under the Statute. In addition, a copy of this notice is and has been available to the public and is on file in the office of the Municipal Clerk.
Mayor Vitureira stated, that as a matter of procedure, it is the intention of the Township Committee not to continue any matter or introduce a new matter past 11:00 p.m. at any regular or special meeting of the Committee unless a motion is passed by the members then present to extend the meeting to a later specified cutoff time.
Mayor Vitureira stated that the first item on the agenda is a public hearing on the Morris County Open Space Application.
Mr. Sheola explained that the hearing on the 2008 Open Space Grant Application is a requirement of the application process, there were originally two applications, one for property located on Valley Road and another for property on Meyersville Road but the owner of the parcel on Valley Road asked that the application be removed for family reasons. Mr. Sheola stated that an appraisal was performed; the property encompasses approximately 3.5 acres, abuts Township property and would potentially be used for recreational facilities in the future.
Mr. Sheola opened the meeting for a public hearing on the 2008 Morris County Open Space Grant Application.
Gary Pratt, Gillette, voiced concern that the newspaper stated that there was the possibility of utilizing eminent domain. Mr. Aroneo stated that the newspaper may have thought that the condemnation was for taking possession of the property rather than the dilapidated structure which is on the property.
Mr. Sheola stated that the appraisal of the property was $450,000, half of which would come from Morris County Open Space and half from the Municipal Open Space Trust Fund.
Don Knowles, Gillette, inquired regarding the status of the house by the railroad. Mr. Briggs stated that an update has not been received from the Open Space Advisory Committee. Mayor Vitureira noted that the hearing is only on the Morris County Open Space Grant Application.
Joe Connolly, Millington, inquired regarding the use of the property. Mr. Briggs noted possible uses. Mr. Connolly inquired regarding past utilization of the Open Space Trust Fund. Mr. Briggs stated that the fund was last utilized approximately 2-3 years ago for the purchase of a field by Chimney Rock.
Regarding the structure on the Meyersville Road property, Mr. Pidgeon explained that if it is purchased with Open Space Trust Fund money, it can only be utilized for open space/recreation purposes.
No one else wished to be heard and Mayor Vitureira closed the hearing to the public.
Mr. Aroneo recommended appointing Marc Urbanski to the Open Space Committee and reported that the Open Space Committee began reviewing the draft of the Open Space & Recreation Element of the Master Plan; DPW almost completed painting all the stop lines in the Township and mowing high grass along road sides & sewer easements; CAC installed video server equipment for LHTV (which will be broadcasting on channel 25), and finalized the LHTV portion of the policy & procedure manual; the Red Cross will be hosting a Shelter Management Training Class at the First Aid Squad on December 17, 2007 at 6:30 p.m.
Mr. Briggs reported that the Open Space Committee is continuing to review paper streets; the Planning Board is continuing to review the Valley Road corridor; a brush truck was delivered to the Millington Fire Company.
Ms. Calluori reported that she attended an OEM meeting.
Mr. Collins reported that Recreation had a successful summer and encouraged residents to check the recreation website for new activities; the Sewer Ban Committee is working with a consultant. Mayor Vitureira stated that the consultant is currently concentrating on the Morristown Road pump station and identifying I&I problems.
Mayor Vitureira reported that members of the Police Department and CERT received special training during a county wide joint operation for coordinating local, county and federal agencies during a college campus active shooter scenario and noted the potential use of CERT members during lake dances.
Mr. Sheola reported that employees suggested a new section in the newsletter acknowledging new businesses in the Township.
Mr. Sheola suggested implementing a new policy regarding conferences & training in January, 2008. Mr. Aroneo suggested that the Governing Body approve all conferences which require overnight stays or involve association membership without the benefit of obtaining CEU’s. Mr. Collins explained that the Governing Body vested approval power to the Administrator and suggested setting a monetary limit per department for conferences. Mayor Vitureira suggested a policy of no overnight stays. Ms. Calluori suggested that employees pay all seminar, conference and association membership related costs and submit for income tax deductions. Mr. Sheola explained the benefits of re-certification courses and suggested further reviewing overnight stays.
Mr. Sheola stated that the proposal to conduct the energy audit was $24,000. Mayor Vitureira suggested obtaining a company through the bidding process. Mr. Aroneo spoke against hiring an energy auditing company, noting that the town hall and library are new buildings and the Township is considering replacing the sewer pump stations with energy efficient models next year. Mr. Sheola noted some energy saving improvements which have already been installed and stated that he would put together an RFP.
Mr. Sheola recommended that the Governing Body authorize a contract at the next meeting for Tariff Billing Specialists to conduct a telephone audit. Mr. Briggs inquired if contracts and consolidation of lines will be part of the audit. Mr. Sheola responded in the affirmative. Mr. Aroneo stated that Bob Roth, a resident, offered to conduct this service as a volunteer, free of charge. Mayor Vitureira suggested ascertaining if a resident is also available to conduct the energy audit. Mr. Sheola requested that Mr. Aroneo ask Mr. Roth to contact him.
Mr. Sheola spoke in support of Beer Keg Registration legislation. Mr. Aroneo spoke against the legislation, noting additional restrictions on individuals purchasing alcohol. Mr. Sheola further explained the legislature and noted that a resolution is on the Consent Agenda. Mr. Briggs requested that Chief Hedden’s opinion regarding the legislation be ascertained.
Mr. Sheola stated that the Promotion Enhancement Committee (PEC) has been working on replacing the welcome to Long Hill Township signs and bid specifications have been developed for the lease of the signs. Mr. Sheola explained that the lease price would pay for the cost and installation of the sign and the balance would fund other PEC activities. Ms. Falzarano, chairperson of PEC, spoke regarding the welcome to Long Hill Township sign replacement program and explained the design of the signs and lease price. The Governing Body requested a sign sample. A discussion ensued regarding sign maintenance. Mr. Sheola stated that if a sign looks “shabby” a new lease bid will be held for a new sign. Ms. Falzarano stated that the PEC will take up the issue.
Mr. Sheola explained the request, from the Kaleidoscope of Hope Foundation, to tie teal ribbons on Township trees in recognition of ovarian cancer awareness. Dorothy Kaminski, Gillette, spoke regarding the program and encouraged the Governing Body’s support.
Mr. Sheola reported that beginning on Monday, the Planning/Zoning/Construction Offices will be open during lunch hours.
Mr. Sheola stated that he took a tour of the Stirling Revitalization area with the Mayor and Engineer and found several items which will be addressed. Mr. Aroneo inquired regarding liability if the Township requests the contractor to install a sidewalk in front of the barber shop. Mr. Pidgeon stated that the Township is subject to ADA and other requirements. Mr. Aroneo inquired regarding crosswalk material. Mayor Vitureira explained that the same material will be utilized.
Mayor Vitureira announced that the CERT trailer will be presented to the Township on September 26, 2008, the Township received an enhanced 911 grant in the amount of $32,823.00 and a $52,000.00 grant for the installation of an exhaust system at the Stirling Fire House.
Mr. Aroneo suggested mentioning existing businesses or printing the Chamber of Commerce’s list of businesses in the newsletter in addition to new businesses. Mr. Briggs suggested including the Chamber of Commerce’s website in the newsletter. Dennis Sandow, Chamber of Commerce, stated that the Chamber maintains a business directory of 449 businesses, in the municipality, and spoke in support of listing all new businesses in the newsletter.
Mr. Sheola stated that the 2008 Train Station Parking Permit fees are being calculated.
Mr. Aroneo stated that residents are required to connect to the sewer line within four months of a connection becomes available within 200 feet of their home; due to the sewer ban, people have been building septic tanks and suggested providing protection to these individuals from having to connect to the sewer system. Mr. Collins concurred. Mayor Vitureira inquired regarding exceptions to the sewer ban. Mr. Pidgeon explained that under DEP regulations, an exception to the ban is a single-family connection. Mr. Pidgeon further explained that mandatory connections would have to be changed via ordinance and exceptions added to the ban would be made via resolution. Mr. Aroneo suggested referring the matter to the Sewer Ban Committee. Mayor Vitureira requested that notice regarding the matter be placed on LHTV. Mr. Pidgeon noted time constraints to pass the ordinance this year.
Joe Connolly, Millington, suggested incorporating sewer use charges into the tax bills. Mayor Vitureira explained that sewer use charges only apply to individuals who utilize the sewer system.
Mr. Aroneo stated that he was going to recommend a two year ban on dealings with past employees or Governing Body members, but a State statutory requirement of one year already exists. Mr. Aroneo further stated that he does not believe that stricter regulations are necessary as long as everyone is aware of the regulations. Mr. Briggs inquired if the regulations are included in the Policy & Procedural Manual. Mr. Pidgeon stated that the regulation could be attached to the manual. Mr. Briggs suggested sending an email to all employees.
Mayor Vitureira opened the meeting to the public for questions or comments pertaining to this matter.
Dennis Sandow, Millington, voiced concern that the Governing Body is generalizing due to one specific incident and noted that the policy could disenfranchise local vendors from running for office. Mr. Aroneo noted that this is a State regulation. Mr. Pidgeon explained that the prohibition is against awarding any contract which is now publicly bid.
Mike Smargiassi, CAC member, discussed four documents which were created for LHTV including: Policy & Procedure Manual, User Access Agreement, Individual Release and Basic Rules & Regulations. Mr. Pidgeon explained that LHTV will be subject to OPRA regulations and only items created for government purposes need to be maintained. A discussion ensued regarding the Policy & Procedure Manual, oversight and content. Mr. Pidgeon recommended additional wording to the Policy & Procedure Manual. Mr. Smargiassi voiced concern regarding not having enough CAC members to run the system during a multitude of meetings and inquired regarding live broadcasting. The Governing Body requested more research. Mr. Pidgeon voiced potential future concern regarding sponsorship as it relates to the open public contracts law.
Mr. Collins stated that several children jumped into the Stirling Lake during the recent Lake Dance and that the Recreation Committee discussed enforcement/disciplinary options. Mr. Pidgeon explained that the Township Code contains several disciplinary provisions and suggested amending the ordinance to allow the Township Committee to adopt reasonable rules and regulations for recreational facilities, upon the recommendation of the Recreation Advisory Committee (RAC), and delegate power to the RAC, Recreation Director and Lake Director to impose minor discipline. Mr. Collins stated that he and Mr. Pidgeon could compose some regulations and forward them to the RAC for review.
The Township Committee recessed at 9:48 p.m.
The Township Committee reconvened at 9:57 p.m.
Mr. Briggs read by title:
Ordinance #212-07 entitled “Bond Ordinance Appropriating $1,880,100 and Authorizing the Issuance of $1,790,500 Bonds or Notes of the Township for Various Improvements or Purposes Authorized to be Undertaken by the Township of Long Hill, in the County of Morris, New Jersey”.
Mr. Sheola noted items included in the bond ordinance.
Mayor Vitureira opened the meeting to the public for a hearing on Ordinance #212-07.
Dennis Sandow, Millington, stated that the public does not have enough information to offer comments regarding the ordinance and requested that more information be provided, specifically noting the Stirling Fire Company pumper. Mr. Sheola explained that the age of the vehicle and pump pressure are more important factors then mileage. Mr. Aroneo spoke regarding the need to provide the fire company volunteers with the equipment necessary to safely combat fires and that the purchase could potentially be delayed until questions are answered. Mr. Briggs noted that the pump did not pass inspection and would have to be refurbished anyway. Mr. Sandow spoke regarding the vehicle replacement schedule.
Gary Pratt, Gillette, inquired regarding a road improvement list. Mr. Sheola stated that a list exists.
Joe Connolly, Millington, inquired when the tax payers will be affected by this bond ordinance. Mr. Sheola explained payment options and recommended that interest payment and 10% of the principle to be paid in the 2008 budget through bond anticipated notes.
Joe Connolly, Millington, inquired regarding smoke testing. Mr. Collins explained that smoke testing is utilized to find sewer system infiltration sources.
Mr. Sheola explained that the passage of the ordinance does not authorize actual spending, it allows for the acquisition of funds and a contract or purchase order would need to be issued for the actual purchase.
No one else wished to be heard and Mayor Vitureira closed the hearing to the public.
On motion of Mr. Briggs, seconded by Mr. Aroneo, that Ordinance #212-07 be passed on final reading and adopted as published. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Ms. Calluori Aye
Mr. Collins Aye
Mayor Vitureira Aye
Ms. Calluori read by title:
Ordinance #213-07 entitled “An Ordinance Prohibiting Turning and Supplementing and Amending Chapter VII of the Township Code Entitled ‘Traffic’”.
On motion of Ms. Calluori, seconded by Mr. Collins, that Ordinance #213-07 be passed on final reading and adopted as published.
Mr. Aroneo suggested reviewing the ordinance next year in order to ascertain its effectiveness. A discussion ensued regarding the ordinance and existing problem.
Lisa Scanlon, member of the Board of Education, stated that the new drop-off procedures will go into effect after September 18th. Mr. Sheola requested that Sergeant Kesselmeyer be present at the school when the new procedures go into effect.
Mayor Vitureira opened the meeting to the public for a hearing on Ordinance #213-07.
Joe Connolly, Millington, inquired regarding adding the terminology “when children are present” to the signs. Mr. Sheola explained that the signs are time specific. Mayor Vitureira voiced concern regarding early dismissals. A discussion ensued regarding amending the ordinance.
No one else wished to be heard and Mayor Vitureira closed the hearing to the public.
On motion of Mayor Vitureira, seconded by Mr. Collins and unanimous voice vote, that the introduction of Ordinance #213-07 be withdrawn.
Mr. Collins read by title:
Ordinance #214-07 entitled “An Ordinance Concerning Stormwater Management Requirements and Supplementing and Amending Section 146 of the Township Land Use Ordinance”.
Mr. Sheola explained that in addition to having a Stormwater Management Plan, DEP regulations require a Stormwater Management Ordinance regulating all components of the Stormwater Management Plan.
On motion of Mr. Collins, seconded by Mayor Vitureira, that Ordinance #214-07 was passed on first reading, published according to law, and that a public hearing hereon is scheduled for Wednesday, October 24, 2007 at 7:30 p.m. or soon thereafter, at the Municipal Building. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Ms. Calluori Aye
Mr. Collins Aye
Mayor Vitureira Aye
The Governing Body discussed changing a portion of the language of Ordinance #215-07. The Governing Body amended Ordinance #215-07.
Mr. Briggs read by title:
Ordinance #215-07 entitled “An Ordinance Creating a Communications Advisory Committee and Supplementing and Amending Chapter II of the Township Code Entitled ‘Administration’”.
Mayor Vitureira opened the meeting to the public for questions or comments pertaining to Ordinance #215-07. No one wished to be heard.
On motion of Mr. Briggs, seconded by Mayor Vitureira, that Ordinance #215-07 was passed on first reading, published according to law, and that a public hearing hereon be scheduled for Wednesday, October 10, 2007 at 7:30 p.m. or soon thereafter, at the Municipal Building. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Ms. Calluori Aye
Mr. Collins Aye
Mayor Vitureira Aye
Mr. Pidgeon suggested that the hearing and adoption date of Ordinance #214-07 be changed to October 10, 2007.
On motion of Mayor Vitureira, seconded by Mr. Collins that the introduction of Ordinance #214-07 be amended to provide for a second reading date of October 10, 2007. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Ms. Calluori Aye
Mr. Collins Aye
Mayor Vitureira Aye
Mr. Pidgeon stated that resolution 07-307 was pulled from the Consent Agenda. Mr. Aroneo requested that resolutions 07-300 and 07-308 also be pulled from the Consent Agenda. The Governing Body noted typographical errors in resolutions 07-297, 07-309 and 07-298.
On motion of Mayor Vitureira, seconded by Ms. Calluori, the following Consent Agenda Resolutions, with the exception of 07-300, 07-307 and 07-308, were introduced and adopted.
Mayor Vitureira opened the meeting to the public for questions or comments pertaining to the Consent Agenda Resolutions.
Mr. Aroneo inquired regarding Mr. Sheola’s summary report for resolution 07-296 in which Millington is included as part of the grant application. Mr. Sheola apologized that the report should have read Meyersville.
Dennis Sandow, Millington, inquired regarding resolutions 07-289 and 07-301. Mr. Sheola explained that resolution 07-301 is for an overcharge. Mr. Sandow suggested that the terminology of resolution 07-301 be changed to more accurately reflect the actual action. Mr. Pidgeon stated that this is a clerical correction and does not require a vote.
No one else wished to be heard.
RESOLUTION 07-280
APPROVING PAYMENT OF BILLS
BE IT RESOLVED, that the Township Committee of the Township of Long Hill does hereby approve the payment of the bills as presented by the Chief Financial Officer.
BE IT FURTHER RESOLVED, that the bills list be appended to the official minutes.
RESOLUTION 07-281
APPROVING RAFFLE LICENSE # 07-13 – PTO WOODLAND SCHOOL
BE IT RESOLVED, that the Township Committee of the Township of Long Hill upon the advice of the Township Clerk, that all documents have been reviewed and are in good order, does hereby authorize the Township Clerk to issue Raffle License Number 07-13 to PTO Woodland School for an On-Premise Raffle to be held on November 15, 2007 from 7:00 p.m. until 11:00 p.m. at the Primavera Regency, 1080 Valley Road, Stirling, New Jersey 07980.
RESOLUTION 07-282
APPROVING RAFFLE LICENSE # 07-14 – PTO WOODLAND SCHOOL
BE IT RESOLVED, that the Township Committee of the Township of Long Hill upon the advice of the Township Clerk, that all documents have been reviewed and are in good order, does hereby authorize the Township Clerk to issue Raffle License Number 07-14 to PTO Woodland School for an On-Premise 50/50 Raffle to be held on November 15, 2007 from 7:00 p.m. until 11:00 p.m. at the Primavera Regency, 1080 Valley Road, Stirling, New Jersey 07980.
RESOLUTION 07-283
APPROVING REGULAR SESSION MINUTES – JUNE 13, 2007
BE IT RESOLVED, that the Township Committee of the Township of Long Hill does hereby approve the Regular Session Minutes of June 13, 2007.
RESOLUTION 07-284
APPROVING & MEMORIALIZING BLOCK PARTY REQUEST AND CLOSING OF STEPHANIE DRIVE
BE IT RESOLVED, that the Township Committee of the Township of Long Hill does hereby approve and memorialize the request for a block party held on Stephanie Drive on September 9, 2007 from 4:00 p.m. to 10:00 p.m. (rain date of September 16, 2007 from 4:00 p.m. to 10:00 p.m.) as noted in a letter received from Susan Cohen.
RESOLUTION 07-285
APPROVING RAFFLE LICENSE # 07-15 – ST. VINCENT DE PAUL PARISH
BE IT RESOLVED, that the Township Committee of the Township of Long Hill upon the advice of the Township Clerk, that all documents have been reviewed and are in good order, does hereby authorize the Township Clerk to issue Raffle License Number 07-15 to St. Vincent de Paul Parish for an On-Premise 50/50 Raffle to be held on November 17, 2007 at 11:30 p.m. at Bebout Avenue, Stirling, New Jersey 07980.
RESOLUTION 07-286
APPROVING REGULAR SESSION MINUTES – JUNE 27, 2007
BE IT RESOLVED, that the Township Committee of the Township of Long Hill does hereby approve the Regular Session Minutes of June 27, 2007.
RESOLUTION 07-287
AUTHORIZING ADJUSTMENTS TO THE 2007 SEWER BILLING
BE IT RESOLVED, that the Township Committee of the Township of Long Hill upon the advice and recommendation of the Tax Collector, does hereby authorize adjustments to the 2007 sewer billing due to water usage, senior deduction or billing error for the following:
BLOCK LOT ADJUSTMENT CREDIT DEBIT NAME
12201 2/t03 WATER USAGE -106.00 WOLKE
RESOLUTION 07-288
AUTHORIZING REFUND OF 3rd QUARTER TAXES 2007
BE IT RESOLVED, that the Township Committee of the Township of Long Hill upon the advice and recommendation of the Tax Collector, does hereby authorize a refund of the 2007 3rd Quarter Taxes due to duplicate payment to the following:
BLOCK LOT REFUND TO REFUND
12304 4 CHERUBINI, EDWARD/ MARY $1716.65
36 THE CRRESCENT
MILLINGTON, NJ 07946
RESOLUTION 07-289
AUTHORIZING REFUND OF 2007 SEWER USE CHARGE
BE IT RESOLVED, that the Township Committee of the Township of Long Hill upon the advice and recommendation of the Tax Collector, does hereby authorize a refund of the 2007 Sewer Use Charge due to senior deduction to the following:
BLOCK LOT REFUND TO REFUND
12004 3 O'CONNOR, MARY $15.00
22 BIRCHWOOD DR
MILLINGTON, NJ 07946
RESOLUTION 07-290
AUTHORIZING REFUND OF 2007 SEWER USE CHARGE
BE IT RESOLVED, that the Township Committee of the Township of Long Hill upon the advice and recommendation of the Tax Collector, does hereby authorize a refund of the 2007 Sewer Use Charge due to duplicate payment to the following:
BLOCK LOT REFUND TO REFUND
11803 9.61 Grochowski, John E. Jr/Dina $371.41
120 Greenwood Dr
Millington, NJ 07946
12802 1.11 Lewis, Jonathan A./Redondo, J. $ 89.15
41 Carlton Road
Millington, NJ 07946
RESOLUTION 07-291
AUTHORIZATION FOR DEPUTY MAYOR TO CONDUCT MARRIAGE CEREMONY
WHEREAS, Under N.J.S.A 37:1-13, mayors and deputy mayors “when authorized by the mayor” are authorized to solemnize, or perform marriages, in New Jersey; and
WHEREAS, Mayor George Vitureira will be unavailable to perform the marriage ceremony for Nicole Frey and Darren Ciemmierey on October 20, 2007; and
NOW, THEREFORE, BE IT RESOLVED, that Mayor George Vitureira hereby authorizes Deputy Mayor Jerry Aroneo to perform the marriage ceremony for Nicole Frey and Darren Ciemmierey on October 20, 2007 at 6:00 p.m. at the Primavera Regency.
RESOLUTION 07-292
APPROVING RAFFLE LICENSE # 07-16 – ST. MARY’S STONY HILL CHURCH
BE IT RESOLVED, that the Township Committee of the Township of Long Hill upon the advice of the Township Clerk, that all documents have been reviewed and are in good order, does hereby authorize the Township Clerk to issue Raffle License Number 07-16 to St. Mary’s Stony Hill Church for an On-Premise 50/50 Raffle to be held on February 1, 2008 from 7:30 p.m. until 12:00 a.m. at the Primavera Regency, 1080 Valley Road, Stirling, New Jersey 07980.
RESOLUTION 07-293
APPROVING BLOCK PARTY REQUEST
BE IT RESOLVED that the Township Committee of the Township of Long Hill does hereby approve the request for a block party to be held at the intersections of Chestnut Street, Winding Way and Largo Lane on September 30, 2007 from 12:00 p.m. until 6:00 p.m. (with a rain date of October 7, 2007) as noted in a letter received from Kathy Stringer.
BE IT FURTHER RESOLVED that the Township Committee does hereby approve the request for the closing of the intersections of Chestnut Street, Winding Way and Largo Lane with the provision that barricades are obtained from the Department of Public Works.
RESOLUTION 07-294
AUTHORIZING TEMPORARY STREET CLOSURES FOR KOINONIA ACADEMY 5-K RUN
WHEREAS, Koinonia Academy has requested to hold a 5-K Run on Saturday, October 20, 2007 beginning at 10:00 a.m.; and
WHEREAS, Koinonia Academy shall meet all insurance requirements and compensate the Township for Police Services.
NOW, THEREFORE BE IT RESOLVED that the Township Committee of the Township of Long Hill, County of Morris, New Jersey hereby authorizes street closures for the Koinonia Academy 5-K Run on October 20, 2007 provided that the closures are acceptable to the Police Chief and the insurance conditions are met and acceptable to the Township Administrator.
RESOLUTION 07-295
APPROVING REGULAR SESSION MINUTES – JULY 11, 2007
BE IT RESOLVED, that the Township Committee of the Township of Long Hill does hereby approve the Regular Session Minutes of July 11, 2007.
RESOLUTION 07-296
INSERTION OF SPECIAL ITEM OF REVENUE
ASSOCIATION OF NEW JERSEY ENVIRONMENTAL COMMISSIONS (ANJEC)
SMART GROWTH PLANNING GRANT
WHEREAS, N.J.S.A. 40 A:4-87 provides that the Director of Division of Local Government Services may approve the insertion of any special item of revenue in the budget or any county or municipality when such item shall have been made available by law and the amount thereof was not determined at the time of the adoption of the budget; and
WHEREAS, the Director may also approve the insertion of an item of appropriation for equal amount;
NOW, THEREFORE, BE IT RESOLVED, by the Township Committee of the Township of Long Hill, in the County of Morris, State of New Jersey hereby requests the Director of the Division of Local Government Services to approve the insertion of an item of revenue in the budget of the year 2007 in the sum of $8,000.00, which is now available as a Revenue from the Association of New Jersey Environmental Commissions (ANJEC) Smart Growth Planning Grant.
BE IT FURTHER RESOLVED by the like sum of $8,000.00 is hereby appropriated under the caption titled ANJEC Smart Growth Grant; and
BE IT FURTHER RESOLVED, that the above is a result of funds from the Association of New Jersey Environmental Commissions Smart Growth Planning rant in the amount of $8,000.00; and
BE IT FURTHER RESOLVED, that local matching funds in the amount of $5,000.00 are hereby appropriated from Fund Balance as a condition of the grant; and
BE IT FURTHER RESOLVED that two certified copies of this Resolution be filed with the Director of the Division of Local Government Services.
RESOLUTION 07-297
APPOINTING ADDITONAL MEMBERS OF THE WATCHUNG HILLS ALLIANCE
WHEREAS, the Township Committee of the Township of Long Hill, County of Morris, State of New Jersey recognizes that the abuse of alcohol and drugs is a serious problem in our society amongst persons of all ages; and
WHEREAS, the Township recognizes that it is incumbent upon not only public officials but upon the entire community to take action to prevent such abuses in our community; and
NOW, THEREFORE, BE IT RESOLVED, that the Township Committee of the Township of Long Hill, County of Morris, State of New Jersey appoints Officer Lisa Winstock and Laura Pesce to the Watchung Hills Municipal Alliance.
RESOLUTION 07-298
CERTIFYING JUNIOR MEMBERSHIP WITH
MILLINGTON VOLUNTEER FIRE COMPANY
BE IT RESOLVED, that the Township Committee of the Township of Long Hill does hereby certify that Joseph Fronapkel is an junior member of the Millington Volunteer Fire Company.
RESOLUTION 07-299
DESIGNATION OF THE NATIONAL INCIDENT MANAGEMENT SYSTEM (NIMS) FOR THE TOWNSHIP OF LONG HILL, AS THE BASIS FOR ALL INCIDENT MANAGEMENT WITHIN THE TOWNSHIP OF LONG HILL
WHEREAS, the President of the United States in Homeland Security Directive (HSPD)-5, directed the Secretary of the Department of Homeland Security to develop and administer a National Incident Management System (NIMS, which would provide a consistent nationwide approach to Federal, State, local and tribal governments to work together more effectively and efficiently to prevent, prepare for, respond to and recover from domestic incidents, regardless of cause, size or complexity; and
WHEREAS, to facilitate the most efficient and effective incident management it is critical that Federal, State, local and tribal governments utilize standardized terminology, standardized organizational structures, interoperable communications, consolidated action plans, unified command structures, uniform personnel qualification standards, uniform standards for planning, training and exercising, comprehensive resource management and designated facilities during emergencies or disasters; and
WHEREAS, it is necessary and desirable that all Township of Long Hill departments and personnel coordinate their efforts to effectively and efficiently provide the highest levels of incident management; and
WHEREAS, the NIMS standardized procedures for managing personnel, communications, facilities and resources will improve the Township of Long Hill’s ability to utilize federal funding to enhance local readiness, maintain first responder safety and streamline incident management processes; and
WHEREAS, the Incident Command System components of NIMS are already an integral part of the carious incident management activities throughout the Township of Long Hill; and
BE IT RESOLVED, that the Township Committee of the Township of Long Hill does hereby mandate the National Incident management System (NIMS) as the standard for incident management within the Township of Long Hill, New Jersey.
RESOLUTION 07-300
AUTHORIZING LEASE/PURCHASE OF VACUUM SWEEPER
WHEREAS, the Township of Long Hill advertised for bids for the acquisition by either purchase or lease of a vacuum sweeper; and
WHEREAS, as a result of the open bidding, there was only one bid as follows:
Timmerman Equipment Company
Bid Results Bid Total Cost
New - Purchase $199,500.00 $199,500.00
Demo Purchase $196,500.00 $196,500.00
New Lease - 60 mos $3,768.56 $226,113.60
36 mos $5,981.01 $215,316.36
5 annual pays $46,124.40 $230,622.00
Demo - Lease - 60 mos $3,711.89 $222,713.40
36 mos $5,891.07 $212,078.52
5 annual pays $45,436.80 $227,184.00
WHEREAS, it has been determined to be in the best interest of the Township of Long Hill to acquire the demonstrator vacuum sweeper via a 36 month lease/purchase; and
WHEREAS, the Township Administrator has analyzed the costs associated with renting equipment from the County of Morris and he has determined it is more cost effective to have the equipment available locally and to utilize the County of Morris in the event of emergency or equipment breakdowns.
BE IT RESOLVED, that the Township Committee of the Township of Long Hill does hereby authorize the Mayor and Township Clerk to execute the necessary documents to enter in to a lease/purchase with Timmerman Equipment Company in the total amount of $212,078.52 over three years.
RESOLUTION 07-301
AUTHORIZING REFUND OF 2007 SEWER USE CHARGE
BE IT RESOLVED, that the Township Committee of the Township of Long Hill does hereby authorize a refund of the 2007 Sewer Use Charge due to water over-billing to the following:
REFUND TO REFUND
Olin, Richard $772.00
132 Greenwood Drive
Millington
RESOLUTION 07-302
AUTHORIZING THE RETURN OF DEVELOPERS ESCROW – SCANDINAVIAN NEWSPAPERS, INC.
WHEREAS, Scandinavian Newspapers, Inc, 320 Essex Street, requested that the Developers Escrow be returned; and
WHEREAS, the Chief Financial Officer has determined that $245.00 remains in the account.
NOW, THEREFORE, BE IT RESOLVED that the Township Committee of the Township of Long Hill hereby directs the Chief Financial Officer to return the balance of the Developer’s Escrow in the amount of $245.00 to Scandinavian Newspapers, Inc, 320 Essex Street
RESOLUTION 07-303
AUTHORIZING THE RETURN OF DEVELOPERS ESCROW –
CONSTANCE ANDERSON
WHEREAS, Constance Anderson, 26 Ave Maria Court, Millington, NJ 07946 requested that the Developers Escrow be returned; and
WHEREAS, the Chief Financial Officer has determined that $513.84 remains in the account.
NOW, THEREFORE, BE IT RESOLVED that the Township Committee of the Township of Long Hill hereby directs the Chief Financial Officer to return the balance of the Developer’s Escrow in the amount of $513.84 to Constance Anderson, 26 Ave Maria Court, Millington, NJ 07946.
RESOLUTION #07-304
RESOLUTION PURSUANT TO N.J.S.A. 12-13.1 APPROVING PUBLIC SALE OF PERSONAL PROPERTY NOT NEEDED FOR PUBLIC USE, BY THE TOWNSHIP COMMITTEE OF THE TOWNSHIP OF LONG HILL, COUNTY OF MORRIS, STATE OF NEW JERSEY.
WHEREAS, the Township of Long Hill is in possession of certain personal property which is no longer needed for public use; and
WHEREAS, the Township of Long Hill is desirous of selling such property by holding both local auction and an internet based public sale on e-Bay, to the highest bidder, pursuant to N.J.S.A. 40A: 12-13 (a); and
WHEREAS, such sale must be authorized by Resolution, pursuant to N.J.S.A. 40A: 12-13.1:
NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Long Hill, County of Morris, State of New Jersey, that they do hereby authorized the sale of all property set forth in the annexed Exhibit A, which is hereby incorporated by reference herein, by open Internet sale at auction via e-Bay to the highest bidder or local auction as the case may be; and
BE IT FURTHER RESOLVED, that the Township Clerk shall cause advertisement thereof to be published in a newspaper circulating in Long Hill, by one insertion thereof at least once during two consecutive weeks, the last publication of which shall not be earlier than seven days prior to such sale, which advertisement shall included the conditions of sale set forth hereafter; and
BE IT FURTHER RESOLVED, that such shall be held under the following conditions:
a) As to each item, the Township of Long Hill will comply with the terms of sale as set forth by e-Bay if listed on e-Bay;
b) Each item may have a minimum price, as set forth in Exhibit A;
c) Each item listed is sold “as-is/where-is” with no warranties or guaranties, whether expressed or implied given.
RESOLUTION 07-305
APPROVING BLOCK PARTY REQUEST
BE IT RESOLVED that the Township Committee of the Township of Long Hill does hereby approve the request for a block party to be held at the intersections of Mercer Street, between Main Avenue and Passaic Street on September 22, 2007 from 12:00 p.m. until 6:00 p.m. as noted in a letter received from Tony Cassera.
BE IT FURTHER RESOLVED that the Township Committee does hereby approve the request for the closing of the intersections of Mercer Street, between Main Avenue and Passaic Street with the provision that barricades are obtained from the Department of Public Works.
RESOLUTION 07-306
APPROVING USE OF HICKS TRACT – LONG HILL CERT
BE IT RESOLVED that the Township Committee of the Township of Long Hill does hereby grant permission for Long Hill CERT to use the Hicks Tract to hold a training exercise and mock rescue drill on Saturday, September 22, 2007 between the hours of 0830 and 1230.
RESOLUTION 07-307
APPROVING OF POLICIES AND PROCEDURES FOR USE BY THE
TOWNSHIP OF LONG HILL COMMUNICATIONS ADVISORY COMMITTEE
WHEREAS, the Township Committee of the Township of Long Hill has established a Communications Advisory Committee (CAC) to assist with the various communications medium, both electronic and print; and
WHEREAS, it is necessary to have a standard set of policies and procedures for all members of the CAC, Township Committee, employees and general public to be guided by and adhered to; and
WHEREAS, the CAC has established a standard set of uniform policies and procedures for the general use of all parties concerned; and
BE IT RESOLVED that the Township Committee of the Township of Long Hill does hereby approve the Policy and Procedures established and set forth by the Communications Advisory Committee.
RESOLUTION 07-308
A RESOLUTION OF THE TOWNSHIP COMMITTEE OF THE TOWNSHIP OF LONG HILL SUPPORTING LEGISLATION REQUIRING BEER KEGS TO BE REGISTERED PRIOR TO RETAIL SALE
WHEREAS, underage drinking is a serious problem affecting communities throughout the country; and
WHEREAS, beer kegs are often a main source of alcohol at teenage parties and, in addition, kegs may encourage drinking greater quantities of beer, increasing the risk of driving under the influence of alcohol and other alcohol related problems; and
WHEREAS, when police arrive at underage keg parties people often scatter, leaving the police no way of determining who purchased the alcohol foe the underage drinkers; and
WHEREAS, adults who purchase alcohol for underage youth may be deterred only if they believe they will face legal or financial consequences for providing alcohol to people under the age of 21, and keg registration encourages people to think twice before purchasing kegs and allowing underage youth to drink from them; and
WHEREAS, the Township Committee of the Township of Long Hill believes the registration of kegs will help to curtail purchase of alcohol to individuals under the age of 21 and provide additional protection from liability to licensed establishments.
BE IT RESOLVED by the Township Committee of the Township of Long Hill as follows:
1. The governing body hereby endorses the continuing efforts of the Morris County Youth Drinking Prevention Coalition in its work to reduce underage drinking by supporting legislation requiring kegs to be registered prior to retail sale.
2. That the Senators and Assembly persons representing the County of Morris sponsor legislation in the Senate and General Assembly requiring the registration of beer kegs.
3. That a copy of this resolution shall be transmitted to the Morris County Legislative Delegation, the Morris County Board of chosen Freeholders and all Morris County municipalities.
TOWNSHIP OF LONG HILL
RESOLUTION 07- 309
A RESOLUTION AUTHORIZING FORECLOSURES UNDER THE IN REM TAX FORECLOSURE ACT (1948) AND ESTABLISHING THE LIST OF LIENS TO BE FORECLOSED
WHEREAS, Township Tax Collector Joan Donat, and in accordance with the provisions of the In Rem Tax Foreclosure Act (1948), N.J.S.A. 54:5-104.29 et. seq. has certified that the Township of Long Hill in the county of Morris is the holder of certain Tax Sale Certificates covering the lands of premises situated in the Township for the amounts, including subsequent liens, as shown on the tax foreclosure list which is attached hereto and made a part hereof;
NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Long Hill in the County of Morris, State of New Jersey that the Tax Sale Certificates sit forth on the attached foreclosure list which are now held by the Township of Long Hill may be foreclosed by summary proceedings In Rem in accordance with the provisions of the In Rem Tax Foreclosure Act (1948) and the Rules of Civil Practice of the Superior Court of New Jersey.
RESOLUTION 07-310
AMENDING RESOLUTION 07-271 ENTITLED APPOINTING CROSSING GUARD - ABBONDOLO
WHEREAS, resolution 07-271 entitled “Appointing Crossing Guard – Abbondandolo” was adopted by the Township Committee of the Township of Long Hill on August 8, 2007; and
WHEREAS, resolution 07-271 contained a salary of $17.50 per hour; and
WHEREAS, resolution 07-077 entitled “Resolution to Provide for the Compensation of Officials and Employees of the Township of Long Hill for the Calendar Year 2007”, was adopted by the Township Committee of the Township of Long Hill on February 28, 2007 set School Crossing Guards salaries at $18.21 per hour;
NOW, THEREFOR, BE IT RESOLVED by the Township Committee of the Township of Long Hill, in the County of Morris, State of New Jersey, that Resolution 07-271 “Appointing Crossing Guard – Abbondandolo” is hereby amended to include a salary of $18.21 per hour.
The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Ms. Calluori Aye
Mr. Collins Aye
Mayor Vitureira Aye
On motion of Mr. Aroneo, seconded by Mr. Briggs and unanimous voice vote, that the meeting be extended for an additional fifteen minutes.
Mr. Aroneo questioned the need to lease/purchase a vacuum sweeper. Mr. Sheola explained that the cost to rent a sweeper from the County would be more then leasing/purchasing. A discussion ensued regarding the advantages/disadvantages of the Township leasing/purchasing a sweeper.
RESOLUTION 07-300
AUTHORIZING LEASE/PURCHASE OF VACUUM SWEEPER
WHEREAS, the Township of Long Hill advertised for bids for the acquisition by either purchase or lease of a vacuum sweeper; and
WHEREAS, as a result of the open bidding, there was only one bid as follows:
Timmerman Equipment Company
Bid Results Bid Total Cost
New - Purchase $199,500.00 $199,500.00
Demo Purchase $196,500.00 $196,500.00
New Lease - 60 mos $3,768.56 $226,113.60
36 mos $5,981.01 $215,316.36
5 annual pays $46,124.40 $230,622.00
Demo - Lease - 60 mos $3,711.89 $222,713.40
36 mos $5,891.07 $212,078.52
5 annual pays $45,436.80 $227,184.00
WHEREAS, it has been determined to be in the best interest of the Township of Long Hill to acquire the demonstrator vacuum sweeper via a 36 month lease/purchase; and
WHEREAS, the Township Administrator has analyzed the costs associated with renting equipment from the County of Morris and he has determined it is more cost effective to have the equipment available locally and to utilize the County of Morris in the event of emergency or equipment breakdowns.
BE IT RESOLVED, that the Township Committee of the Township of Long Hill does hereby authorize the Mayor and Township Clerk to execute the necessary documents to enter in to a lease/purchase with Timmerman Equipment Company in the total amount of $212,078.52 over three years.
On motion of Mr. Collins, seconded by Mayor Vitureira, Resolution 07-300 was approved. The vote was as follows:
Mr. Aroneo Nay
Mr. Briggs Aye
Ms. Calluori Aye
Mr. Collins Aye
Mayor Vitureira Aye
RESOLUTION 07-308
A RESOLUTION OF THE TOWNSHIP COMMITTEE OF THE TOWNSHIP OF LONG HILL SUPPORTING LEGISLATION REQUIRING BEER KEGS TO BE REGISTERED PRIOR TO RETAIL SALE
WHEREAS, underage drinking is a serious problem affecting communities throughout the country; and
WHEREAS, beer kegs are often a main source of alcohol at teenage parties and, in addition, kegs may encourage drinking greater quantities of beer, increasing the risk of driving under the influence of alcohol and other alcohol related problems; and
WHEREAS, when police arrive at underage keg parties people often scatter, leaving the police no way of determining who purchased the alcohol foe the underage drinkers; and
WHEREAS, adults who purchase alcohol for underage youth may be deterred only if they believe they will face legal or financial consequences for providing alcohol to people under the age of 21, and keg registration encourages people to think twice before purchasing kegs and allowing underage youth to drink from them; and
WHEREAS, the Township Committee of the Township of Long Hill believes the registration of kegs will help to curtail purchase of alcohol to individuals under the age of 21 and provide additional protection from liability to licensed establishments.
BE IT RESOLVED by the Township Committee of the Township of Long Hill as follows:
4. The governing body hereby endorses the continuing efforts of the Morris County Youth Drinking Prevention Coalition in its work to reduce underage drinking by supporting legislation requiring kegs to be registered prior to retail sale.
5. That the Senators and Assembly persons representing the County of Morris sponsor legislation in the Senate and General Assembly requiring the registration of beer kegs.
6. That a copy of this resolution shall be transmitted to the Morris County Legislative Delegation, the Morris County Board of chosen Freeholders and all Morris County municipalities.
Mayor Vitureira opened the meeting to the public for questions or comments regarding resolution 07-308.
On motion of Mayor Vitureira, seconded by Mr. Collins, that Resolution 07-308 be approved. The vote was as follows:
Mr. Aroneo Nay
Mr. Briggs Nay
Ms. Calluori Aye
Mr. Collins Nay
Mayor Vitureira Nay
Resolution 07-308 was defeated.
Mayor Vitureira opened the meeting to the public.
Joe Connolly, Millington, spoke regarding the broadcasting of the Township Committee meetings. Mayor Vitureira stated that the meetings will either be aired live or shortly thereafter, beginning at the next meeting.
On motion of Mr. Aroneo, seconded by Ms. Calluori and unanimous voice vote that the meeting be extended for Mr. Connolly to finish his comments.
Mr. Connolly spoke regarding Mr. Sheola’s comments in the Echoes-Sentinel regarding the appointment of a new Township Committee member during the August 8th meeting. A discussion ensued.
On motion of Mr. Collins, seconded by Mr. Briggs and unanimous voice vote, the meeting adjourned at 11:22 p.m.
Respectfully submitted,
______________________________
Anna Imiolek, RMC
Deputy Municipal Clerk
SEPTMEBER 12, 2007 REGULAR SESSION
The Township Committee of the Township of Long Hill, County of Morris, State of New Jersey, convened in Regular Session at the Municipal Building, 915 Valley Road, Gillette, New Jersey, on Wednesday, September 12, 2007 at 7:00 p.m.
Mayor Vitureira noted that the Township Committee will meet in Executive Session from 7:00 P.M. until 7:30 P.M.
RESOLUTION #07-279
BE IT RESOLVED, that the Township Committee of Long Hill Township, pursuant to the provision of P.L. 1975, Chapter 231 of the Open Public Meetings Act, meet in closed session for the purpose of possible litigation, property acquisition, contract negotiations and personnel.
BE IT FURTHER RESOLVED, that the Township Committee will disclose to the public at such time as appropriate action is taken on said matters, and when disclosure will not result in unwarranted invasion of individual privacy or prejudice to the best interests of the Township of Long Hill; provided such disclosure will not violate Federal, State or Local Statutes and does not fall within the attorney/client privilege.
On motion of Mr. Briggs, seconded by Ms. Calluori, Resolution #07-279 was approved. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Ms. Calluori Aye
Mr. Collins Absent
Mayor Vitureira Aye
The Township Committee convened to Executive Session at 7:03 p.m.
The Township Committee reconvened to Regular Session at 7:42 p.m.
Mayor Vitureira introduced Roseanne Calluori.
Ms. Calluori led all present in the Pledge of Allegiance.
On roll call the following Committee members were present:
Jerry Aroneo
Mead Briggs
Roseanne Calluori
Chris Collins
Mayor Vitureira
Absent: None
Also present: Richard Sheola, Administrator/Acting Municipal Clerk/CFO
John Pidgeon, Township Attorney
Mayor Vitureira read the following statement:
In compliance with the Open Public Meetings Law of New Jersey, adequate notice of this meeting was included in a list of meetings notice sent in writing to the Echoes Sentinel, Courier News and Daily Record on January 3, 2007; posted on the bulletin board in the Municipal Building on January 3, 2007 and has remained continuously posted as the required notices under the Statute. In addition, a copy of this notice is and has been available to the public and is on file in the office of the Municipal Clerk.
Mayor Vitureira stated, that as a matter of procedure, it is the intention of the Township Committee not to continue any matter or introduce a new matter past 11:00 p.m. at any regular or special meeting of the Committee unless a motion is passed by the members then present to extend the meeting to a later specified cutoff time.
Mayor Vitureira stated that the first item on the agenda is a public hearing on the Morris County Open Space Application.
Mr. Sheola explained that the hearing on the 2008 Open Space Grant Application is a requirement of the application process, there were originally two applications, one for property located on Valley Road and another for property on Meyersville Road but the owner of the parcel on Valley Road asked that the application be removed for family reasons. Mr. Sheola stated that an appraisal was performed; the property encompasses approximately 3.5 acres, abuts Township property and would potentially be used for recreational facilities in the future.
Mr. Sheola opened the meeting for a public hearing on the 2008 Morris County Open Space Grant Application.
Gary Pratt, Gillette, voiced concern that the newspaper stated that there was the possibility of utilizing eminent domain. Mr. Aroneo stated that the newspaper may have thought that the condemnation was for taking possession of the property rather than the dilapidated structure which is on the property.
Mr. Sheola stated that the appraisal of the property was $450,000, half of which would come from Morris County Open Space and half from the Municipal Open Space Trust Fund.
Don Knowles, Gillette, inquired regarding the status of the house by the railroad. Mr. Briggs stated that an update has not been received from the Open Space Advisory Committee. Mayor Vitureira noted that the hearing is only on the Morris County Open Space Grant Application.
Joe Connolly, Millington, inquired regarding the use of the property. Mr. Briggs noted possible uses. Mr. Connolly inquired regarding past utilization of the Open Space Trust Fund. Mr. Briggs stated that the fund was last utilized approximately 2-3 years ago for the purchase of a field by Chimney Rock.
Regarding the structure on the Meyersville Road property, Mr. Pidgeon explained that if it is purchased with Open Space Trust Fund money, it can only be utilized for open space/recreation purposes.
No one else wished to be heard and Mayor Vitureira closed the hearing to the public.
Mr. Aroneo recommended appointing Marc Urbanski to the Open Space Committee and reported that the Open Space Committee began reviewing the draft of the Open Space & Recreation Element of the Master Plan; DPW almost completed painting all the stop lines in the Township and mowing high grass along road sides & sewer easements; CAC installed video server equipment for LHTV (which will be broadcasting on channel 25), and finalized the LHTV portion of the policy & procedure manual; the Red Cross will be hosting a Shelter Management Training Class at the First Aid Squad on December 17, 2007 at 6:30 p.m.
Mr. Briggs reported that the Open Space Committee is continuing to review paper streets; the Planning Board is continuing to review the Valley Road corridor; a brush truck was delivered to the Millington Fire Company.
Ms. Calluori reported that she attended an OEM meeting.
Mr. Collins reported that Recreation had a successful summer and encouraged residents to check the recreation website for new activities; the Sewer Ban Committee is working with a consultant. Mayor Vitureira stated that the consultant is currently concentrating on the Morristown Road pump station and identifying I&I problems.
Mayor Vitureira reported that members of the Police Department and CERT received special training during a county wide joint operation for coordinating local, county and federal agencies during a college campus active shooter scenario and noted the potential use of CERT members during lake dances.
Mr. Sheola reported that employees suggested a new section in the newsletter acknowledging new businesses in the Township.
Mr. Sheola suggested implementing a new policy regarding conferences & training in January, 2008. Mr. Aroneo suggested that the Governing Body approve all conferences which require overnight stays or involve association membership without the benefit of obtaining CEU’s. Mr. Collins explained that the Governing Body vested approval power to the Administrator and suggested setting a monetary limit per department for conferences. Mayor Vitureira suggested a policy of no overnight stays. Ms. Calluori suggested that employees pay all seminar, conference and association membership related costs and submit for income tax deductions. Mr. Sheola explained the benefits of re-certification courses and suggested further reviewing overnight stays.
Mr. Sheola stated that the proposal to conduct the energy audit was $24,000. Mayor Vitureira suggested obtaining a company through the bidding process. Mr. Aroneo spoke against hiring an energy auditing company, noting that the town hall and library are new buildings and the Township is considering replacing the sewer pump stations with energy efficient models next year. Mr. Sheola noted some energy saving improvements which have already been installed and stated that he would put together an RFP.
Mr. Sheola recommended that the Governing Body authorize a contract at the next meeting for Tariff Billing Specialists to conduct a telephone audit. Mr. Briggs inquired if contracts and consolidation of lines will be part of the audit. Mr. Sheola responded in the affirmative. Mr. Aroneo stated that Bob Roth, a resident, offered to conduct this service as a volunteer, free of charge. Mayor Vitureira suggested ascertaining if a resident is also available to conduct the energy audit. Mr. Sheola requested that Mr. Aroneo ask Mr. Roth to contact him.
Mr. Sheola spoke in support of Beer Keg Registration legislation. Mr. Aroneo spoke against the legislation, noting additional restrictions on individuals purchasing alcohol. Mr. Sheola further explained the legislature and noted that a resolution is on the Consent Agenda. Mr. Briggs requested that Chief Hedden’s opinion regarding the legislation be ascertained.
Mr. Sheola stated that the Promotion Enhancement Committee (PEC) has been working on replacing the welcome to Long Hill Township signs and bid specifications have been developed for the lease of the signs. Mr. Sheola explained that the lease price would pay for the cost and installation of the sign and the balance would fund other PEC activities. Ms. Falzarano, chairperson of PEC, spoke regarding the welcome to Long Hill Township sign replacement program and explained the design of the signs and lease price. The Governing Body requested a sign sample. A discussion ensued regarding sign maintenance. Mr. Sheola stated that if a sign looks “shabby” a new lease bid will be held for a new sign. Ms. Falzarano stated that the PEC will take up the issue.
Mr. Sheola explained the request, from the Kaleidoscope of Hope Foundation, to tie teal ribbons on Township trees in recognition of ovarian cancer awareness. Dorothy Kaminski, Gillette, spoke regarding the program and encouraged the Governing Body’s support.
Mr. Sheola reported that beginning on Monday, the Planning/Zoning/Construction Offices will be open during lunch hours.
Mr. Sheola stated that he took a tour of the Stirling Revitalization area with the Mayor and Engineer and found several items which will be addressed. Mr. Aroneo inquired regarding liability if the Township requests the contractor to install a sidewalk in front of the barber shop. Mr. Pidgeon stated that the Township is subject to ADA and other requirements. Mr. Aroneo inquired regarding crosswalk material. Mayor Vitureira explained that the same material will be utilized.
Mayor Vitureira announced that the CERT trailer will be presented to the Township on September 26, 2008, the Township received an enhanced 911 grant in the amount of $32,823.00 and a $52,000.00 grant for the installation of an exhaust system at the Stirling Fire House.
Mr. Aroneo suggested mentioning existing businesses or printing the Chamber of Commerce’s list of businesses in the newsletter in addition to new businesses. Mr. Briggs suggested including the Chamber of Commerce’s website in the newsletter. Dennis Sandow, Chamber of Commerce, stated that the Chamber maintains a business directory of 449 businesses, in the municipality, and spoke in support of listing all new businesses in the newsletter.
Mr. Sheola stated that the 2008 Train Station Parking Permit fees are being calculated.
Mr. Aroneo stated that residents are required to connect to the sewer line within four months of a connection becomes available within 200 feet of their home; due to the sewer ban, people have been building septic tanks and suggested providing protection to these individuals from having to connect to the sewer system. Mr. Collins concurred. Mayor Vitureira inquired regarding exceptions to the sewer ban. Mr. Pidgeon explained that under DEP regulations, an exception to the ban is a single-family connection. Mr. Pidgeon further explained that mandatory connections would have to be changed via ordinance and exceptions added to the ban would be made via resolution. Mr. Aroneo suggested referring the matter to the Sewer Ban Committee. Mayor Vitureira requested that notice regarding the matter be placed on LHTV. Mr. Pidgeon noted time constraints to pass the ordinance this year.
Joe Connolly, Millington, suggested incorporating sewer use charges into the tax bills. Mayor Vitureira explained that sewer use charges only apply to individuals who utilize the sewer system.
Mr. Aroneo stated that he was going to recommend a two year ban on dealings with past employees or Governing Body members, but a State statutory requirement of one year already exists. Mr. Aroneo further stated that he does not believe that stricter regulations are necessary as long as everyone is aware of the regulations. Mr. Briggs inquired if the regulations are included in the Policy & Procedural Manual. Mr. Pidgeon stated that the regulation could be attached to the manual. Mr. Briggs suggested sending an email to all employees.
Mayor Vitureira opened the meeting to the public for questions or comments pertaining to this matter.
Dennis Sandow, Millington, voiced concern that the Governing Body is generalizing due to one specific incident and noted that the policy could disenfranchise local vendors from running for office. Mr. Aroneo noted that this is a State regulation. Mr. Pidgeon explained that the prohibition is against awarding any contract which is now publicly bid.
Mike Smargiassi, CAC member, discussed four documents which were created for LHTV including: Policy & Procedure Manual, User Access Agreement, Individual Release and Basic Rules & Regulations. Mr. Pidgeon explained that LHTV will be subject to OPRA regulations and only items created for government purposes need to be maintained. A discussion ensued regarding the Policy & Procedure Manual, oversight and content. Mr. Pidgeon recommended additional wording to the Policy & Procedure Manual. Mr. Smargiassi voiced concern regarding not having enough CAC members to run the system during a multitude of meetings and inquired regarding live broadcasting. The Governing Body requested more research. Mr. Pidgeon voiced potential future concern regarding sponsorship as it relates to the open public contracts law.
Mr. Collins stated that several children jumped into the Stirling Lake during the recent Lake Dance and that the Recreation Committee discussed enforcement/disciplinary options. Mr. Pidgeon explained that the Township Code contains several disciplinary provisions and suggested amending the ordinance to allow the Township Committee to adopt reasonable rules and regulations for recreational facilities, upon the recommendation of the Recreation Advisory Committee (RAC), and delegate power to the RAC, Recreation Director and Lake Director to impose minor discipline. Mr. Collins stated that he and Mr. Pidgeon could compose some regulations and forward them to the RAC for review.
The Township Committee recessed at 9:48 p.m.
The Township Committee reconvened at 9:57 p.m.
Mr. Briggs read by title:
Ordinance #212-07 entitled “Bond Ordinance Appropriating $1,880,100 and Authorizing the Issuance of $1,790,500 Bonds or Notes of the Township for Various Improvements or Purposes Authorized to be Undertaken by the Township of Long Hill, in the County of Morris, New Jersey”.
Mr. Sheola noted items included in the bond ordinance.
Mayor Vitureira opened the meeting to the public for a hearing on Ordinance #212-07.
Dennis Sandow, Millington, stated that the public does not have enough information to offer comments regarding the ordinance and requested that more information be provided, specifically noting the Stirling Fire Company pumper. Mr. Sheola explained that the age of the vehicle and pump pressure are more important factors then mileage. Mr. Aroneo spoke regarding the need to provide the fire company volunteers with the equipment necessary to safely combat fires and that the purchase could potentially be delayed until questions are answered. Mr. Briggs noted that the pump did not pass inspection and would have to be refurbished anyway. Mr. Sandow spoke regarding the vehicle replacement schedule.
Gary Pratt, Gillette, inquired regarding a road improvement list. Mr. Sheola stated that a list exists.
Joe Connolly, Millington, inquired when the tax payers will be affected by this bond ordinance. Mr. Sheola explained payment options and recommended that interest payment and 10% of the principle to be paid in the 2008 budget through bond anticipated notes.
Joe Connolly, Millington, inquired regarding smoke testing. Mr. Collins explained that smoke testing is utilized to find sewer system infiltration sources.
Mr. Sheola explained that the passage of the ordinance does not authorize actual spending, it allows for the acquisition of funds and a contract or purchase order would need to be issued for the actual purchase.
No one else wished to be heard and Mayor Vitureira closed the hearing to the public.
On motion of Mr. Briggs, seconded by Mr. Aroneo, that Ordinance #212-07 be passed on final reading and adopted as published. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Ms. Calluori Aye
Mr. Collins Aye
Mayor Vitureira Aye
Ms. Calluori read by title:
Ordinance #213-07 entitled “An Ordinance Prohibiting Turning and Supplementing and Amending Chapter VII of the Township Code Entitled ‘Traffic’”.
On motion of Ms. Calluori, seconded by Mr. Collins, that Ordinance #213-07 be passed on final reading and adopted as published.
Mr. Aroneo suggested reviewing the ordinance next year in order to ascertain its effectiveness. A discussion ensued regarding the ordinance and existing problem.
Lisa Scanlon, member of the Board of Education, stated that the new drop-off procedures will go into effect after September 18th. Mr. Sheola requested that Sergeant Kesselmeyer be present at the school when the new procedures go into effect.
Mayor Vitureira opened the meeting to the public for a hearing on Ordinance #213-07.
Joe Connolly, Millington, inquired regarding adding the terminology “when children are present” to the signs. Mr. Sheola explained that the signs are time specific. Mayor Vitureira voiced concern regarding early dismissals. A discussion ensued regarding amending the ordinance.
No one else wished to be heard and Mayor Vitureira closed the hearing to the public.
On motion of Mayor Vitureira, seconded by Mr. Collins and unanimous voice vote, that the introduction of Ordinance #213-07 be withdrawn.
Mr. Collins read by title:
Ordinance #214-07 entitled “An Ordinance Concerning Stormwater Management Requirements and Supplementing and Amending Section 146 of the Township Land Use Ordinance”.
Mr. Sheola explained that in addition to having a Stormwater Management Plan, DEP regulations require a Stormwater Management Ordinance regulating all components of the Stormwater Management Plan.
On motion of Mr. Collins, seconded by Mayor Vitureira, that Ordinance #214-07 was passed on first reading, published according to law, and that a public hearing hereon is scheduled for Wednesday, October 24, 2007 at 7:30 p.m. or soon thereafter, at the Municipal Building. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Ms. Calluori Aye
Mr. Collins Aye
Mayor Vitureira Aye
The Governing Body discussed changing a portion of the language of Ordinance #215-07. The Governing Body amended Ordinance #215-07.
Mr. Briggs read by title:
Ordinance #215-07 entitled “An Ordinance Creating a Communications Advisory Committee and Supplementing and Amending Chapter II of the Township Code Entitled ‘Administration’”.
Mayor Vitureira opened the meeting to the public for questions or comments pertaining to Ordinance #215-07. No one wished to be heard.
On motion of Mr. Briggs, seconded by Mayor Vitureira, that Ordinance #215-07 was passed on first reading, published according to law, and that a public hearing hereon be scheduled for Wednesday, October 10, 2007 at 7:30 p.m. or soon thereafter, at the Municipal Building. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Ms. Calluori Aye
Mr. Collins Aye
Mayor Vitureira Aye
Mr. Pidgeon suggested that the hearing and adoption date of Ordinance #214-07 be changed to October 10, 2007.
On motion of Mayor Vitureira, seconded by Mr. Collins that the introduction of Ordinance #214-07 be amended to provide for a second reading date of October 10, 2007. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Ms. Calluori Aye
Mr. Collins Aye
Mayor Vitureira Aye
Mr. Pidgeon stated that resolution 07-307 was pulled from the Consent Agenda. Mr. Aroneo requested that resolutions 07-300 and 07-308 also be pulled from the Consent Agenda. The Governing Body noted typographical errors in resolutions 07-297, 07-309 and 07-298.
On motion of Mayor Vitureira, seconded by Ms. Calluori, the following Consent Agenda Resolutions, with the exception of 07-300, 07-307 and 07-308, were introduced and adopted.
Mayor Vitureira opened the meeting to the public for questions or comments pertaining to the Consent Agenda Resolutions.
Mr. Aroneo inquired regarding Mr. Sheola’s summary report for resolution 07-296 in which Millington is included as part of the grant application. Mr. Sheola apologized that the report should have read Meyersville.
Dennis Sandow, Millington, inquired regarding resolutions 07-289 and 07-301. Mr. Sheola explained that resolution 07-301 is for an overcharge. Mr. Sandow suggested that the terminology of resolution 07-301 be changed to more accurately reflect the actual action. Mr. Pidgeon stated that this is a clerical correction and does not require a vote.
No one else wished to be heard.
RESOLUTION 07-280
APPROVING PAYMENT OF BILLS
BE IT RESOLVED, that the Township Committee of the Township of Long Hill does hereby approve the payment of the bills as presented by the Chief Financial Officer.
BE IT FURTHER RESOLVED, that the bills list be appended to the official minutes.
RESOLUTION 07-281
APPROVING RAFFLE LICENSE # 07-13 – PTO WOODLAND SCHOOL
BE IT RESOLVED, that the Township Committee of the Township of Long Hill upon the advice of the Township Clerk, that all documents have been reviewed and are in good order, does hereby authorize the Township Clerk to issue Raffle License Number 07-13 to PTO Woodland School for an On-Premise Raffle to be held on November 15, 2007 from 7:00 p.m. until 11:00 p.m. at the Primavera Regency, 1080 Valley Road, Stirling, New Jersey 07980.
RESOLUTION 07-282
APPROVING RAFFLE LICENSE # 07-14 – PTO WOODLAND SCHOOL
BE IT RESOLVED, that the Township Committee of the Township of Long Hill upon the advice of the Township Clerk, that all documents have been reviewed and are in good order, does hereby authorize the Township Clerk to issue Raffle License Number 07-14 to PTO Woodland School for an On-Premise 50/50 Raffle to be held on November 15, 2007 from 7:00 p.m. until 11:00 p.m. at the Primavera Regency, 1080 Valley Road, Stirling, New Jersey 07980.
RESOLUTION 07-283
APPROVING REGULAR SESSION MINUTES – JUNE 13, 2007
BE IT RESOLVED, that the Township Committee of the Township of Long Hill does hereby approve the Regular Session Minutes of June 13, 2007.
RESOLUTION 07-284
APPROVING & MEMORIALIZING BLOCK PARTY REQUEST AND CLOSING OF STEPHANIE DRIVE
BE IT RESOLVED, that the Township Committee of the Township of Long Hill does hereby approve and memorialize the request for a block party held on Stephanie Drive on September 9, 2007 from 4:00 p.m. to 10:00 p.m. (rain date of September 16, 2007 from 4:00 p.m. to 10:00 p.m.) as noted in a letter received from Susan Cohen.
RESOLUTION 07-285
APPROVING RAFFLE LICENSE # 07-15 – ST. VINCENT DE PAUL PARISH
BE IT RESOLVED, that the Township Committee of the Township of Long Hill upon the advice of the Township Clerk, that all documents have been reviewed and are in good order, does hereby authorize the Township Clerk to issue Raffle License Number 07-15 to St. Vincent de Paul Parish for an On-Premise 50/50 Raffle to be held on November 17, 2007 at 11:30 p.m. at Bebout Avenue, Stirling, New Jersey 07980.
RESOLUTION 07-286
APPROVING REGULAR SESSION MINUTES – JUNE 27, 2007
BE IT RESOLVED, that the Township Committee of the Township of Long Hill does hereby approve the Regular Session Minutes of June 27, 2007.
RESOLUTION 07-287
AUTHORIZING ADJUSTMENTS TO THE 2007 SEWER BILLING
BE IT RESOLVED, that the Township Committee of the Township of Long Hill upon the advice and recommendation of the Tax Collector, does hereby authorize adjustments to the 2007 sewer billing due to water usage, senior deduction or billing error for the following:
BLOCK LOT ADJUSTMENT CREDIT DEBIT NAME
12201 2/t03 WATER USAGE -106.00 WOLKE
RESOLUTION 07-288
AUTHORIZING REFUND OF 3rd QUARTER TAXES 2007
BE IT RESOLVED, that the Township Committee of the Township of Long Hill upon the advice and recommendation of the Tax Collector, does hereby authorize a refund of the 2007 3rd Quarter Taxes due to duplicate payment to the following:
BLOCK LOT REFUND TO REFUND
12304 4 CHERUBINI, EDWARD/ MARY $1716.65
36 THE CRRESCENT
MILLINGTON, NJ 07946
RESOLUTION 07-289
AUTHORIZING REFUND OF 2007 SEWER USE CHARGE
BE IT RESOLVED, that the Township Committee of the Township of Long Hill upon the advice and recommendation of the Tax Collector, does hereby authorize a refund of the 2007 Sewer Use Charge due to senior deduction to the following:
BLOCK LOT REFUND TO REFUND
12004 3 O'CONNOR, MARY $15.00
22 BIRCHWOOD DR
MILLINGTON, NJ 07946
RESOLUTION 07-290
AUTHORIZING REFUND OF 2007 SEWER USE CHARGE
BE IT RESOLVED, that the Township Committee of the Township of Long Hill upon the advice and recommendation of the Tax Collector, does hereby authorize a refund of the 2007 Sewer Use Charge due to duplicate payment to the following:
BLOCK LOT REFUND TO REFUND
11803 9.61 Grochowski, John E. Jr/Dina $371.41
120 Greenwood Dr
Millington, NJ 07946
12802 1.11 Lewis, Jonathan A./Redondo, J. $ 89.15
41 Carlton Road
Millington, NJ 07946
RESOLUTION 07-291
AUTHORIZATION FOR DEPUTY MAYOR TO CONDUCT MARRIAGE CEREMONY
WHEREAS, Under N.J.S.A 37:1-13, mayors and deputy mayors “when authorized by the mayor” are authorized to solemnize, or perform marriages, in New Jersey; and
WHEREAS, Mayor George Vitureira will be unavailable to perform the marriage ceremony for Nicole Frey and Darren Ciemmierey on October 20, 2007; and
NOW, THEREFORE, BE IT RESOLVED, that Mayor George Vitureira hereby authorizes Deputy Mayor Jerry Aroneo to perform the marriage ceremony for Nicole Frey and Darren Ciemmierey on October 20, 2007 at 6:00 p.m. at the Primavera Regency.
RESOLUTION 07-292
APPROVING RAFFLE LICENSE # 07-16 – ST. MARY’S STONY HILL CHURCH
BE IT RESOLVED, that the Township Committee of the Township of Long Hill upon the advice of the Township Clerk, that all documents have been reviewed and are in good order, does hereby authorize the Township Clerk to issue Raffle License Number 07-16 to St. Mary’s Stony Hill Church for an On-Premise 50/50 Raffle to be held on February 1, 2008 from 7:30 p.m. until 12:00 a.m. at the Primavera Regency, 1080 Valley Road, Stirling, New Jersey 07980.
RESOLUTION 07-293
APPROVING BLOCK PARTY REQUEST
BE IT RESOLVED that the Township Committee of the Township of Long Hill does hereby approve the request for a block party to be held at the intersections of Chestnut Street, Winding Way and Largo Lane on September 30, 2007 from 12:00 p.m. until 6:00 p.m. (with a rain date of October 7, 2007) as noted in a letter received from Kathy Stringer.
BE IT FURTHER RESOLVED that the Township Committee does hereby approve the request for the closing of the intersections of Chestnut Street, Winding Way and Largo Lane with the provision that barricades are obtained from the Department of Public Works.
RESOLUTION 07-294
AUTHORIZING TEMPORARY STREET CLOSURES FOR KOINONIA ACADEMY 5-K RUN
WHEREAS, Koinonia Academy has requested to hold a 5-K Run on Saturday, October 20, 2007 beginning at 10:00 a.m.; and
WHEREAS, Koinonia Academy shall meet all insurance requirements and compensate the Township for Police Services.
NOW, THEREFORE BE IT RESOLVED that the Township Committee of the Township of Long Hill, County of Morris, New Jersey hereby authorizes street closures for the Koinonia Academy 5-K Run on October 20, 2007 provided that the closures are acceptable to the Police Chief and the insurance conditions are met and acceptable to the Township Administrator.
RESOLUTION 07-295
APPROVING REGULAR SESSION MINUTES – JULY 11, 2007
BE IT RESOLVED, that the Township Committee of the Township of Long Hill does hereby approve the Regular Session Minutes of July 11, 2007.
RESOLUTION 07-296
INSERTION OF SPECIAL ITEM OF REVENUE
ASSOCIATION OF NEW JERSEY ENVIRONMENTAL COMMISSIONS (ANJEC)
SMART GROWTH PLANNING GRANT
WHEREAS, N.J.S.A. 40 A:4-87 provides that the Director of Division of Local Government Services may approve the insertion of any special item of revenue in the budget or any county or municipality when such item shall have been made available by law and the amount thereof was not determined at the time of the adoption of the budget; and
WHEREAS, the Director may also approve the insertion of an item of appropriation for equal amount;
NOW, THEREFORE, BE IT RESOLVED, by the Township Committee of the Township of Long Hill, in the County of Morris, State of New Jersey hereby requests the Director of the Division of Local Government Services to approve the insertion of an item of revenue in the budget of the year 2007 in the sum of $8,000.00, which is now available as a Revenue from the Association of New Jersey Environmental Commissions (ANJEC) Smart Growth Planning Grant.
BE IT FURTHER RESOLVED by the like sum of $8,000.00 is hereby appropriated under the caption titled ANJEC Smart Growth Grant; and
BE IT FURTHER RESOLVED, that the above is a result of funds from the Association of New Jersey Environmental Commissions Smart Growth Planning rant in the amount of $8,000.00; and
BE IT FURTHER RESOLVED, that local matching funds in the amount of $5,000.00 are hereby appropriated from Fund Balance as a condition of the grant; and
BE IT FURTHER RESOLVED that two certified copies of this Resolution be filed with the Director of the Division of Local Government Services.
RESOLUTION 07-297
APPOINTING ADDITONAL MEMBERS OF THE WATCHUNG HILLS ALLIANCE
WHEREAS, the Township Committee of the Township of Long Hill, County of Morris, State of New Jersey recognizes that the abuse of alcohol and drugs is a serious problem in our society amongst persons of all ages; and
WHEREAS, the Township recognizes that it is incumbent upon not only public officials but upon the entire community to take action to prevent such abuses in our community; and
NOW, THEREFORE, BE IT RESOLVED, that the Township Committee of the Township of Long Hill, County of Morris, State of New Jersey appoints Officer Lisa Winstock and Laura Pesce to the Watchung Hills Municipal Alliance.
RESOLUTION 07-298
CERTIFYING JUNIOR MEMBERSHIP WITH
MILLINGTON VOLUNTEER FIRE COMPANY
BE IT RESOLVED, that the Township Committee of the Township of Long Hill does hereby certify that Joseph Fronapkel is an junior member of the Millington Volunteer Fire Company.
RESOLUTION 07-299
DESIGNATION OF THE NATIONAL INCIDENT MANAGEMENT SYSTEM (NIMS) FOR THE TOWNSHIP OF LONG HILL, AS THE BASIS FOR ALL INCIDENT MANAGEMENT WITHIN THE TOWNSHIP OF LONG HILL
WHEREAS, the President of the United States in Homeland Security Directive (HSPD)-5, directed the Secretary of the Department of Homeland Security to develop and administer a National Incident Management System (NIMS, which would provide a consistent nationwide approach to Federal, State, local and tribal governments to work together more effectively and efficiently to prevent, prepare for, respond to and recover from domestic incidents, regardless of cause, size or complexity; and
WHEREAS, to facilitate the most efficient and effective incident management it is critical that Federal, State, local and tribal governments utilize standardized terminology, standardized organizational structures, interoperable communications, consolidated action plans, unified command structures, uniform personnel qualification standards, uniform standards for planning, training and exercising, comprehensive resource management and designated facilities during emergencies or disasters; and
WHEREAS, it is necessary and desirable that all Township of Long Hill departments and personnel coordinate their efforts to effectively and efficiently provide the highest levels of incident management; and
WHEREAS, the NIMS standardized procedures for managing personnel, communications, facilities and resources will improve the Township of Long Hill’s ability to utilize federal funding to enhance local readiness, maintain first responder safety and streamline incident management processes; and
WHEREAS, the Incident Command System components of NIMS are already an integral part of the carious incident management activities throughout the Township of Long Hill; and
BE IT RESOLVED, that the Township Committee of the Township of Long Hill does hereby mandate the National Incident management System (NIMS) as the standard for incident management within the Township of Long Hill, New Jersey.
RESOLUTION 07-300
AUTHORIZING LEASE/PURCHASE OF VACUUM SWEEPER
WHEREAS, the Township of Long Hill advertised for bids for the acquisition by either purchase or lease of a vacuum sweeper; and
WHEREAS, as a result of the open bidding, there was only one bid as follows:
Timmerman Equipment Company
Bid Results Bid Total Cost
New - Purchase $199,500.00 $199,500.00
Demo Purchase $196,500.00 $196,500.00
New Lease - 60 mos $3,768.56 $226,113.60
36 mos $5,981.01 $215,316.36
5 annual pays $46,124.40 $230,622.00
Demo - Lease - 60 mos $3,711.89 $222,713.40
36 mos $5,891.07 $212,078.52
5 annual pays $45,436.80 $227,184.00
WHEREAS, it has been determined to be in the best interest of the Township of Long Hill to acquire the demonstrator vacuum sweeper via a 36 month lease/purchase; and
WHEREAS, the Township Administrator has analyzed the costs associated with renting equipment from the County of Morris and he has determined it is more cost effective to have the equipment available locally and to utilize the County of Morris in the event of emergency or equipment breakdowns.
BE IT RESOLVED, that the Township Committee of the Township of Long Hill does hereby authorize the Mayor and Township Clerk to execute the necessary documents to enter in to a lease/purchase with Timmerman Equipment Company in the total amount of $212,078.52 over three years.
RESOLUTION 07-301
AUTHORIZING REFUND OF 2007 SEWER USE CHARGE
BE IT RESOLVED, that the Township Committee of the Township of Long Hill does hereby authorize a refund of the 2007 Sewer Use Charge due to water over-billing to the following:
REFUND TO REFUND
Olin, Richard $772.00
132 Greenwood Drive
Millington
RESOLUTION 07-302
AUTHORIZING THE RETURN OF DEVELOPERS ESCROW – SCANDINAVIAN NEWSPAPERS, INC.
WHEREAS, Scandinavian Newspapers, Inc, 320 Essex Street, requested that the Developers Escrow be returned; and
WHEREAS, the Chief Financial Officer has determined that $245.00 remains in the account.
NOW, THEREFORE, BE IT RESOLVED that the Township Committee of the Township of Long Hill hereby directs the Chief Financial Officer to return the balance of the Developer’s Escrow in the amount of $245.00 to Scandinavian Newspapers, Inc, 320 Essex Street
RESOLUTION 07-303
AUTHORIZING THE RETURN OF DEVELOPERS ESCROW –
CONSTANCE ANDERSON
WHEREAS, Constance Anderson, 26 Ave Maria Court, Millington, NJ 07946 requested that the Developers Escrow be returned; and
WHEREAS, the Chief Financial Officer has determined that $513.84 remains in the account.
NOW, THEREFORE, BE IT RESOLVED that the Township Committee of the Township of Long Hill hereby directs the Chief Financial Officer to return the balance of the Developer’s Escrow in the amount of $513.84 to Constance Anderson, 26 Ave Maria Court, Millington, NJ 07946.
RESOLUTION #07-304
RESOLUTION PURSUANT TO N.J.S.A. 12-13.1 APPROVING PUBLIC SALE OF PERSONAL PROPERTY NOT NEEDED FOR PUBLIC USE, BY THE TOWNSHIP COMMITTEE OF THE TOWNSHIP OF LONG HILL, COUNTY OF MORRIS, STATE OF NEW JERSEY.
WHEREAS, the Township of Long Hill is in possession of certain personal property which is no longer needed for public use; and
WHEREAS, the Township of Long Hill is desirous of selling such property by holding both local auction and an internet based public sale on e-Bay, to the highest bidder, pursuant to N.J.S.A. 40A: 12-13 (a); and
WHEREAS, such sale must be authorized by Resolution, pursuant to N.J.S.A. 40A: 12-13.1:
NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Long Hill, County of Morris, State of New Jersey, that they do hereby authorized the sale of all property set forth in the annexed Exhibit A, which is hereby incorporated by reference herein, by open Internet sale at auction via e-Bay to the highest bidder or local auction as the case may be; and
BE IT FURTHER RESOLVED, that the Township Clerk shall cause advertisement thereof to be published in a newspaper circulating in Long Hill, by one insertion thereof at least once during two consecutive weeks, the last publication of which shall not be earlier than seven days prior to such sale, which advertisement shall included the conditions of sale set forth hereafter; and
BE IT FURTHER RESOLVED, that such shall be held under the following conditions:
a) As to each item, the Township of Long Hill will comply with the terms of sale as set forth by e-Bay if listed on e-Bay;
b) Each item may have a minimum price, as set forth in Exhibit A;
c) Each item listed is sold “as-is/where-is” with no warranties or guaranties, whether expressed or implied given.
RESOLUTION 07-305
APPROVING BLOCK PARTY REQUEST
BE IT RESOLVED that the Township Committee of the Township of Long Hill does hereby approve the request for a block party to be held at the intersections of Mercer Street, between Main Avenue and Passaic Street on September 22, 2007 from 12:00 p.m. until 6:00 p.m. as noted in a letter received from Tony Cassera.
BE IT FURTHER RESOLVED that the Township Committee does hereby approve the request for the closing of the intersections of Mercer Street, between Main Avenue and Passaic Street with the provision that barricades are obtained from the Department of Public Works.
RESOLUTION 07-306
APPROVING USE OF HICKS TRACT – LONG HILL CERT
BE IT RESOLVED that the Township Committee of the Township of Long Hill does hereby grant permission for Long Hill CERT to use the Hicks Tract to hold a training exercise and mock rescue drill on Saturday, September 22, 2007 between the hours of 0830 and 1230.
RESOLUTION 07-307
APPROVING OF POLICIES AND PROCEDURES FOR USE BY THE
TOWNSHIP OF LONG HILL COMMUNICATIONS ADVISORY COMMITTEE
WHEREAS, the Township Committee of the Township of Long Hill has established a Communications Advisory Committee (CAC) to assist with the various communications medium, both electronic and print; and
WHEREAS, it is necessary to have a standard set of policies and procedures for all members of the CAC, Township Committee, employees and general public to be guided by and adhered to; and
WHEREAS, the CAC has established a standard set of uniform policies and procedures for the general use of all parties concerned; and
BE IT RESOLVED that the Township Committee of the Township of Long Hill does hereby approve the Policy and Procedures established and set forth by the Communications Advisory Committee.
RESOLUTION 07-308
A RESOLUTION OF THE TOWNSHIP COMMITTEE OF THE TOWNSHIP OF LONG HILL SUPPORTING LEGISLATION REQUIRING BEER KEGS TO BE REGISTERED PRIOR TO RETAIL SALE
WHEREAS, underage drinking is a serious problem affecting communities throughout the country; and
WHEREAS, beer kegs are often a main source of alcohol at teenage parties and, in addition, kegs may encourage drinking greater quantities of beer, increasing the risk of driving under the influence of alcohol and other alcohol related problems; and
WHEREAS, when police arrive at underage keg parties people often scatter, leaving the police no way of determining who purchased the alcohol foe the underage drinkers; and
WHEREAS, adults who purchase alcohol for underage youth may be deterred only if they believe they will face legal or financial consequences for providing alcohol to people under the age of 21, and keg registration encourages people to think twice before purchasing kegs and allowing underage youth to drink from them; and
WHEREAS, the Township Committee of the Township of Long Hill believes the registration of kegs will help to curtail purchase of alcohol to individuals under the age of 21 and provide additional protection from liability to licensed establishments.
BE IT RESOLVED by the Township Committee of the Township of Long Hill as follows:
1. The governing body hereby endorses the continuing efforts of the Morris County Youth Drinking Prevention Coalition in its work to reduce underage drinking by supporting legislation requiring kegs to be registered prior to retail sale.
2. That the Senators and Assembly persons representing the County of Morris sponsor legislation in the Senate and General Assembly requiring the registration of beer kegs.
3. That a copy of this resolution shall be transmitted to the Morris County Legislative Delegation, the Morris County Board of chosen Freeholders and all Morris County municipalities.
TOWNSHIP OF LONG HILL
RESOLUTION 07- 309
A RESOLUTION AUTHORIZING FORECLOSURES UNDER THE IN REM TAX FORECLOSURE ACT (1948) AND ESTABLISHING THE LIST OF LIENS TO BE FORECLOSED
WHEREAS, Township Tax Collector Joan Donat, and in accordance with the provisions of the In Rem Tax Foreclosure Act (1948), N.J.S.A. 54:5-104.29 et. seq. has certified that the Township of Long Hill in the county of Morris is the holder of certain Tax Sale Certificates covering the lands of premises situated in the Township for the amounts, including subsequent liens, as shown on the tax foreclosure list which is attached hereto and made a part hereof;
NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Long Hill in the County of Morris, State of New Jersey that the Tax Sale Certificates sit forth on the attached foreclosure list which are now held by the Township of Long Hill may be foreclosed by summary proceedings In Rem in accordance with the provisions of the In Rem Tax Foreclosure Act (1948) and the Rules of Civil Practice of the Superior Court of New Jersey.
RESOLUTION 07-310
AMENDING RESOLUTION 07-271 ENTITLED APPOINTING CROSSING GUARD - ABBONDOLO
WHEREAS, resolution 07-271 entitled “Appointing Crossing Guard – Abbondandolo” was adopted by the Township Committee of the Township of Long Hill on August 8, 2007; and
WHEREAS, resolution 07-271 contained a salary of $17.50 per hour; and
WHEREAS, resolution 07-077 entitled “Resolution to Provide for the Compensation of Officials and Employees of the Township of Long Hill for the Calendar Year 2007”, was adopted by the Township Committee of the Township of Long Hill on February 28, 2007 set School Crossing Guards salaries at $18.21 per hour;
NOW, THEREFOR, BE IT RESOLVED by the Township Committee of the Township of Long Hill, in the County of Morris, State of New Jersey, that Resolution 07-271 “Appointing Crossing Guard – Abbondandolo” is hereby amended to include a salary of $18.21 per hour.
The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Ms. Calluori Aye
Mr. Collins Aye
Mayor Vitureira Aye
On motion of Mr. Aroneo, seconded by Mr. Briggs and unanimous voice vote, that the meeting be extended for an additional fifteen minutes.
Mr. Aroneo questioned the need to lease/purchase a vacuum sweeper. Mr. Sheola explained that the cost to rent a sweeper from the County would be more then leasing/purchasing. A discussion ensued regarding the advantages/disadvantages of the Township leasing/purchasing a sweeper.
RESOLUTION 07-300
AUTHORIZING LEASE/PURCHASE OF VACUUM SWEEPER
WHEREAS, the Township of Long Hill advertised for bids for the acquisition by either purchase or lease of a vacuum sweeper; and
WHEREAS, as a result of the open bidding, there was only one bid as follows:
Timmerman Equipment Company
Bid Results Bid Total Cost
New - Purchase $199,500.00 $199,500.00
Demo Purchase $196,500.00 $196,500.00
New Lease - 60 mos $3,768.56 $226,113.60
36 mos $5,981.01 $215,316.36
5 annual pays $46,124.40 $230,622.00
Demo - Lease - 60 mos $3,711.89 $222,713.40
36 mos $5,891.07 $212,078.52
5 annual pays $45,436.80 $227,184.00
WHEREAS, it has been determined to be in the best interest of the Township of Long Hill to acquire the demonstrator vacuum sweeper via a 36 month lease/purchase; and
WHEREAS, the Township Administrator has analyzed the costs associated with renting equipment from the County of Morris and he has determined it is more cost effective to have the equipment available locally and to utilize the County of Morris in the event of emergency or equipment breakdowns.
BE IT RESOLVED, that the Township Committee of the Township of Long Hill does hereby authorize the Mayor and Township Clerk to execute the necessary documents to enter in to a lease/purchase with Timmerman Equipment Company in the total amount of $212,078.52 over three years.
On motion of Mr. Collins, seconded by Mayor Vitureira, Resolution 07-300 was approved. The vote was as follows:
Mr. Aroneo Nay
Mr. Briggs Aye
Ms. Calluori Aye
Mr. Collins Aye
Mayor Vitureira Aye
RESOLUTION 07-308
A RESOLUTION OF THE TOWNSHIP COMMITTEE OF THE TOWNSHIP OF LONG HILL SUPPORTING LEGISLATION REQUIRING BEER KEGS TO BE REGISTERED PRIOR TO RETAIL SALE
WHEREAS, underage drinking is a serious problem affecting communities throughout the country; and
WHEREAS, beer kegs are often a main source of alcohol at teenage parties and, in addition, kegs may encourage drinking greater quantities of beer, increasing the risk of driving under the influence of alcohol and other alcohol related problems; and
WHEREAS, when police arrive at underage keg parties people often scatter, leaving the police no way of determining who purchased the alcohol foe the underage drinkers; and
WHEREAS, adults who purchase alcohol for underage youth may be deterred only if they believe they will face legal or financial consequences for providing alcohol to people under the age of 21, and keg registration encourages people to think twice before purchasing kegs and allowing underage youth to drink from them; and
WHEREAS, the Township Committee of the Township of Long Hill believes the registration of kegs will help to curtail purchase of alcohol to individuals under the age of 21 and provide additional protection from liability to licensed establishments.
BE IT RESOLVED by the Township Committee of the Township of Long Hill as follows:
4. The governing body hereby endorses the continuing efforts of the Morris County Youth Drinking Prevention Coalition in its work to reduce underage drinking by supporting legislation requiring kegs to be registered prior to retail sale.
5. That the Senators and Assembly persons representing the County of Morris sponsor legislation in the Senate and General Assembly requiring the registration of beer kegs.
6. That a copy of this resolution shall be transmitted to the Morris County Legislative Delegation, the Morris County Board of chosen Freeholders and all Morris County municipalities.
Mayor Vitureira opened the meeting to the public for questions or comments regarding resolution 07-308.
On motion of Mayor Vitureira, seconded by Mr. Collins, that Resolution 07-308 be approved. The vote was as follows:
Mr. Aroneo Nay
Mr. Briggs Nay
Ms. Calluori Aye
Mr. Collins Nay
Mayor Vitureira Nay
Resolution 07-308 was defeated.
Mayor Vitureira opened the meeting to the public.
Joe Connolly, Millington, spoke regarding the broadcasting of the Township Committee meetings. Mayor Vitureira stated that the meetings will either be aired live or shortly thereafter, beginning at the next meeting.
On motion of Mr. Aroneo, seconded by Ms. Calluori and unanimous voice vote that the meeting be extended for Mr. Connolly to finish his comments.
Mr. Connolly spoke regarding Mr. Sheola’s comments in the Echoes-Sentinel regarding the appointment of a new Township Committee member during the August 8th meeting. A discussion ensued.
On motion of Mr. Collins, seconded by Mr. Briggs and unanimous voice vote, the meeting adjourned at 11:22 p.m.
Respectfully submitted,
______________________________
Anna Imiolek, RMC
Deputy Municipal Clerk
Thursday, January 3, 2008
August 8, 2007
MINUTES OF THE LONG HILL TOWNSHIP COMMITTEE
AUGUST 8, 2007 REGULAR SESSION
The Township Committee of the Township of Long Hill, County of Morris, State of New Jersey, convened in Regular Session at the Municipal Building, 915 Valley Road, Gillette, New Jersey, on Wednesday, August 8, 2007 at 7:00 p.m.
Mayor Vitureira noted that the Township Committee will meet in Executive Session from 7:00 P.M. until 7:30 P.M.
RESOLUTION #07-257
BE IT RESOLVED, that the Township Committee of Long Hill Township, pursuant to the provision of P.L. 1975, Chapter 231 of the Open Public Meetings Act, meet in closed session for the purpose of possible litigation, property acquisition, contract negotiations and personnel.
BE IT FURTHER RESOLVED, that the Township Committee will disclose to the public at such time as appropriate action is taken on said matters, and when disclosure will not result in unwarranted invasion of individual privacy or prejudice to the best interests of the Township of Long Hill; provided such disclosure will not violate Federal, State or Local Statutes and does not fall within the attorney/client privilege.
On motion of Mr. Briggs, seconded by Mayor Vitureira, Resolution #07-257 was approved. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Aye
Mayor Vitureira Aye
The Township Committee convened to Executive Session at 7:03 p.m.
The Township Committee reconvened to Regular Session at 7:45 p.m.
Mayor Vitureira led all present in the Pledge of Allegiance.
On roll call the following Committee members were present:
Jerry Aroneo
Mead Briggs
Chris Collins
Mayor Vitureira
Absent: None
Also present: Richard Sheola, Administrator/Acting Municipal Clerk
John Pidgeon, Township Attorney
Mayor Vitureira read the following statement:
In compliance with the Open Public Meetings Law of New Jersey, adequate notice of this meeting was included in a list of meetings notice sent in writing to the Echoes Sentinel, Courier News and Daily Record on January 3, 2007; posted on the bulletin board in the Municipal Building on January 3, 2007 and has remained continuously posted as the required notices under the Statute. In addition, a copy of this notice is and has been available to the public and is on file in the office of the Municipal Clerk.
Mayor Vitureira stated, that as a matter of procedure, it is the intention of the Township Committee not to continue any matter or introduce a new matter past 11:00 p.m. at any regular or special meeting of the Committee unless a motion is passed by the members then present to extend the meeting to a later specified cutoff time.
Mr. Briggs reported that the Planning Board began discussions on the Valley Road corridor which will continue for the next four meetings. The Stirling Fire Department will be placing a bid notice in the paper for their new pumper. The Millington Fire Department will be receiving their brush truck in a few weeks, was unsuccessful in acquiring a grant for thermal imaging and is working on a communications gear grant application.
Mr. Aroneo reported that the Open Space Committee submitted applications to the Morris County Open Space. Public Works is painting all the stop lines and crosswalks in the Township and continuing to repair drainage on Railroad Avenue. CAC reported that almost every department head has been trained on utilizing the system, live TV feed equipment has been ordered and the CAC is in the process of finalizing the Policy and Procedural Manual for Long Hill TV 25. CERT members assisted with downed trees and power lines during the July 11th storm and a training class is being scheduled for September.
Mr. Collins reported that Lounsberry Meadow is continuing to investigate potentially utilizing solar energy, new carpeting was recently installed and resolutions are on the consent agenda canceling a secondary mortgage. Recreation will be holding a lake dance on September 14th, the summer baseball program and river rafting trip were successful.
Mr. Sheola reported that the August Environmental Commission meeting has been cancelled due to vacations and absences.
Mayor Vitureira reported that a letter was received from the Berkeley Heights Chief of Police thanking the Long Hill Police Department for their assistance during the Mount Carmel Festival. Discussions regarding IT and other possible improvements were held with Chief Hedden. The Long Hill Road/Basking Ridge Road intersection is being reviewed for possible improvement. Residents are being asked to report any solicitors, who approach them without a permit, to the police department. The Sewer Ban Committee will be receiving a report next Tuesday regarding the Morristown Road pump station.
Mr. Sheola reported that tax title liens were reviewed, recommended the foreclosure and potential sale of four parcels and the further review of the balance of the list. Mr. Pidgeon explained foreclosure procedures and confirmed that all costs are recoverable from the sale price and that the properties could be retained for open space.
Mr. Sheola reported that Chatham Township is in the process of establishing an ordinance requiring all future applicants to provide monument identification and associated values in a GIS format compatible with the County’s GIS. Mr. Sheola recommended a similar ordinance for Long Hill Township, noting no cost to the Township and only a slight cost to applicants requiring an amendment to the tax map. A discussion ensued regarding cost. Mr. Pidgeon stated that the ordinance may also apply to site plans for commercial or subdivisions and recommended sending information to the Planning Board prior to taking any action. The Governing Body concurred.
Mr. Sheola explained potential changes to the garbage/recycling/bulk collection schedule for 2008 including: changing the bulk collection days to the beginning of the week, making bulk collection the same week for the entire Township (instead of three different weeks), picking up garbage the day after inclement weather, changing recycling collection to every other week, changing DPW drop off hours to 8:00 a.m. until 11:00 a.m. and reducing the building material drop off days to four times per year. Mr. Sheola noted that the potential changes have been discussed with the contractor who stated that they would comply at no additional charge. Mr. Collins spoke regarding increasing recycling education and creating a recycling drop-off facility. Mr. Aroneo spoke in support of the first three ideas, recommended improving the website and suggested procedures for encouraging hazardous waste disposal as well as utilizing community service personnel during Saturday hours. Mr. Briggs spoke in support of extending compost pickup during spring and fall. Mr. Sheola recommended moving forward with the first two changes and continuing to consider the other changes.
Mayor Vitureira opened the meeting to the public.
Mario Bonaccorso, Gillette, spoke in support of garbage pickup every other week.
Dennis Sandow, Millington, spoke regarding the recycling of televisions and in support of the calendar being prepared by the Township. Mr. Sheola explained that televisions are being accepted by DPW because of their mercury content. A discussion ensued regarding the calendar.
No one else wished to be heard.
A discussion ensued regarding recycling and bulk pickups.
The Governing Body directed that the first three items be enacted and to continue reviewing the other suggestions. Mayor Vitureira suggested that a subcommittee review the issues, consisting of the individuals who were putting together the recycling pamphlet. Mr. Collins and Mr. Aroneo volunteered to be members of the subcommittee and Mr. Collins suggested including Environmental Commission members.
Mr. Sheola noted that the CAC drafted LHTV policies and procedures for approval. Mr. Pidgeon stated that he submitted comments regarding the drafted policies several months ago including: that a committee be established via ordinance with clearly delineated duties rather than the current advisory ad-hoc committee and suggested that the policy itself be approved in the form of an ordinance. A discussion ensued regarding content and creating an appeal process. Mr. Pidgeon explained that if authority is delegated to a committee, an appeal process must be created with the ultimate decision resting upon the Township Committee. Mayor Vitureira directed that the draft policies and procedures be placed on the Township website and an ordinance be drafted establishing the committee and approving the policies and procedures.
Mayor Vitureira opened the meeting to the public.
Chris Connor, Millington, addressed the Governing Body regarding the lack of LHTV access via Verizon and inquired regarding the status of Assemblyman Bramnick’s involvement with the situation. Mayor Vitureira stated that Assemblyman Bramnick has been working on the issue and the BPU is attempting to assist in the negotiations between Verizon and the cable carriers. Mr. Aroneo stated that Assemblyman Bramnick has requested the assistance of the Governor.
Larry Fast, Gillette, stated that Verizon is reporting that no public access channel installations will be done until at least September and Assemblyman Bramnick’s office believes that the legislative or executive branch needs to step in.
Cecilia Cilli, Gillette, addressed the Governing Body regarding the selection of a new Township Committee member, for which she was directed to be at the meeting at 7:30 p.m., and the item was bypassed on the agenda. Mayor Vitureira stated that the item will be addressed at the end of the meeting so as not to hold up audience members.
Mayor Vitureira recommended the appointment of George Borkowsky, Lorraine Borkowsky and Helen Climber to the PEC.
On motion of Mayor Vitureira, seconded by Mr. Aroneo, and unanimous voice vote, that George Borkowsky, Lorraine Borkowsky and Helen Climber were appointed to the PEC.
Mayor Vitureira recommended the appointment Keith Firestein to the Old Town Hall Committee.
On motion of Mayor Vitureira, seconded by Mr. Briggs, and unanimous voice vote, that Keith Firestein was appointed to the Old Town Hall Committee.
Mayor Vitureira recommended the appointment of Frank Chambers to the Board of Adjustment as a 2nd Alternate.
On motion of Mayor Vitureira, seconded by Mr. Briggs, that Frank Chambers be appointed, for the unexpired term, as the 2nd Alternate on the Board of Adjustment.
Mr. Collins inquired if Scott Heller withdrew his name for consideration. A discussion ensued regarding whether the appointment is for the Planning Board or Board of Adjustment. Mayor Vitureira directed Mr. Sheola to ascertain the board appointments. Mr. Collins inquired regarding the appointment of Mr. Heller to the Board of Adjustment and why the appointment has been pushed off for four months.
Mr. Collins nominated Scott Heller to the Board of Adjustment. A discussion ensued. Mayor Vitureira stated that he would call Mr. Heller to clarify the matter.
The vote to appoint Frank Chambers to the Board of Adjustment was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Nay
Mayor Vitureira Aye
Mr. Briggs read by title:
Ordinance #210-07 entitled “An Ordinance Concerning the Library Board of Trustees and Supplementing and Amending Chapter II of the Township Code Entitled “Administration”’.
Mr. Pidgeon explained the ordinance.
Mayor Vitureira opened the meeting to the public for a hearing on Ordinance #210-07.
No one wished to be heard and Mayor Vitureira closed the hearing to the public.
On motion of Mr. Briggs, seconded by Mr. Aroneo, that Ordinance #210-07 be passed on final reading and adopted as published. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Aye
Mayor Vitureira Aye
Mr. Collins read by title:
Ordinance #211-07 entitled “An Ordinance Concerning the Open Space Advisory Committee and Amending Section 2-37 of the Township Code”.
Mr. Sheola explained that the ordinance establishes the terms of office and the membership of the Open Space Advisory Committee. Mayor Vitureira inquired regarding the selection of a chairman and vice-chairman. Mr. Pidgeon explained that it was removed as per the Governing Body; only the Environmental Commission chairman and vice-chairman are selected by the Governing Body as per state law.
Mayor Vitureira opened the meeting to the public for a hearing on Ordinance #211-07.
No one wished to be heard and Mayor Vitureira closed the hearing to the public.
On motion of Mr. Collins, seconded by Mayor Vitureira, that Ordinance #211-07 be passed on final reading and adopted as published. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Aye
Mayor Vitureira Aye
Mr. Aroneo spoke against the utilization of former Township Committee members or former director level or above employees for services not requiring bids and suggested creating a conflict of interest resolution or ordinance. Mr. Sheola explained the emergency situation which necessitated the use of a tree removal company and noted that the Morris County co-op contractor was not available. Mr. Briggs suggested a creating list of emergency contract service companies.
Mr. Pidgeon explained resolutions 07-266 and 07-267 and added a paragraph to resolution 07-267.
Mayor Vitureira opened the meeting to the public for questions or comments regarding resolutions 07-266 and 07-267.
Chris Connor, Millington, stated that the resolutions were not included with the other handouts. Mayor Vitureira stated that they were held pending approval from other affected parties and directed that copies be made during recess.
Mr. Aroneo inquired regarding the location of the curb cuts noted in resolution 07-273. Mr. Sheola explained that curb cuts are being installed where they have not been installed as part of the revitalization project.
Mr. Sheola read and explained resolution 07-276, 07-277 and 07-278.
On motion of Mayor Vitureira, seconded by Mr. Briggs and unanimous voice vote, that resolution 07-269 be amended by removing subparagraph 2a and changing the total to $6,000.
Mayor Vitureira opened the meeting to the public for questions or comments pertaining to the consent agenda.
Bruce Meringolo, Sherwood Lane, stated that Lupine does not connect to Sherwood Lane in reference to resolution 07-278. Mr. Sheola noted the change.
No one else wished to be heard.
On motion of Mayor Vitureira, seconded by Mr. Briggs, the following Consent Agenda Resolutions, were introduced and adopted as amended, with the exception of resolution 07-266 and 07-267:
RESOLUTION 07-258
APPROVING PAYMENT OF BILLS
BE IT RESOLVED, that the Township Committee of the Township of Long Hill does hereby approve the payment of the bills as presented by the Chief Financial Officer.
BE IT FURTHER RESOLVED, that the bills list be appended to the official minutes.
RESOLUTION 07-259
APPROVING BLOCK PARTY REQUEST AND CLOSING OF LACKAWANNA BOULEVARD
BE IT RESOLVED that the Township Committee of the Township of Long Hill does hereby approve the request for a block party to be held on Lackawanna Boulevard on Saturday, September 22, 2007 from 12:00 p.m. until 12:00 a.m. (with a rain date of Sunday, September 23, 2007 from 12:00 p.m. until 12:00 a.m.) as noted in a letter received from Ann Piovano.
BE IT FURTHER RESOLVED that the Township Committee does hereby approve the request for the closing of Lackawanna Boulevard with the provision that barricades are obtained from the Department of Public Works.
RESOLUTION 07-260
AUTHORIZING CANCELLATION OF OUTSTANDING CHECKS
WHEREAS, there are outstanding checks which were drawn on the Magistrate Account (Chase Bank) and on the Bail Account (Chase Bank); and
WHEREAS, the Municipal Court of the Township of Long Hill is desirous of voiding said checks;
NOW, THEREFORE, BE IT RESOLVED, by the Township Committee of the Township of Long Hill that the Chief Financial Officer is hereby authorized and directed to void said checks:
Check Number Date Issued Amount
1667 01-08-07 $ 6.58
5354 04-09-07 $100.00
__________________________________________
Total $106.58
BE IT FURTHER RESOLVED, that the above action is a recommendation from the Township Auditor.
RESOLUTION 07-261
AUTHORIZING REFUND OF 2007 TAXES
BE IT RESOLVED, that the Township Committee of the Township of Long Hill upon the advice and recommendation of the Tax Collector, does hereby authorize a refund of the 2007 Taxes due to prepayment to the following:
BLOCK LOT REFUND TO REFUND
14401 2 STEVEN X. BADJA $354.20
100 CRASKE STREET
WOODBRIDGE, NJ 07095
RESOLUTION 07-262
AUTHORIZING REFUND OF 2007 TAXES
BE IT RESOLVED, that the Township Committee of the Township of Long Hill upon the advice and recommendation of the Tax Collector, does hereby authorize a refund of 2007 Taxes for Block 11510 Lot 32 to Carl Sunberg in the amount of $418.10 due to Morris County Judgment.
RESOLUTION 07-263
AUTHORIZING REFUND OF 2007 SEWER USE CHARGE
BE IT RESOLVED, that the Township Committee of the Township of Long Hill upon the advice and recommendation of the Tax Collector, does hereby authorize a refund of the 2007 Sewer Use Charge due to overpayment to the following:
BLOCK LOT REFUND TO REFUND
11106 3 VETRECIN, BRYAN & JULIE A MAZUR $274.00
95 LACKAWANNA BLVD
GILLETTE, NJ 07933
RESOLUTION 07-264
AUTHORIZING ADJUSTMENTS TO THE 2007 SEWER BILLING
BE IT RESOLVED, that the Township Committee of the Township of Long Hill upon the advice and recommendation of the Tax Collector, does hereby authorize adjustments to the 2007 sewer billing due to water usage, senior deduction or billing error for the following:
BLOCK LOT ADJUSTMENT CREDIT DEBIT NAME
13407 25 WATER USAGE -161.00 NOVELLO/WOODRUFF
12101 29.01 SENIOR DENIED 15.00 DOTRO
11605 6 SENIOR DENIED 15.00 PYTELL
10701 2303 SENIOR DENIED 15.00 PAVLO
12001 12 WATER USAGE -151.00 DE BIASSE
RESOLUTION 07-265
AMENDING RESOLUTION 07-027 ENTITLED APPROVING 2007 FEE SCHEDULE
BE IT RESOLVED by the Township Committee of the Township of Long Hill, in the County of Morris, State of New Jersey, that Resolution 07-027 Approving 2007 Fee Schedule is hereby amended as follows:
Audio Tapes $2.50
CD’s $ .35
CD Cases $ .25
RESOLUTION 07-268
ACCEPTING RESIGNATION – SCANNELLI
BE IT RESOLVED, that the Township Committee of the Township of Long Hill does hereby accept the resignation of Carolyn Scannelli, Technical Assistant – Construction Code, effective August 27, 2007 (the last day of official work is on August 14, 2007).
RESOLUTION 07-269
AWARD CONTRACT UNDER FAIR AND OPEN PROCEDURES FOR
REAL ESTATE APPRAISAL SERVICES –
MORRIS COUNTY OPEN SPACE GRANT APPLICATIONS
BE IT RESOLVED by the Township Committee of the Township of Long Hill in the County of Morris, State of New Jersey as follows:
1. The Township Administrator solicited proposals for Real Estate Appraisal services; and
2. Scott J. Holzhauer, CTA, SCGREA submitted a proposal consisting of two (2) prices for Appraisal Services at the following prices:
a. Meyersville Road – Residential $2,500.00
b. Valley Road – Residential & Conservation $3,500.00
TOTAL $6,000.00
3. The Mayor and Clerk are hereby authorized to sign an agreement with Scott J. Holzhauer, CTA, SCGREA for Property Appraisal services for the Morris County Open Space Grant Application.
4. The Finance Officer has certified sufficient funds are available under Long Hill Open Space Trust.
RESOLUTION 07-270
AUTHORIZING REFUND OF RECREATION PROGRAM REGISTRATION FEES
BE IT RESOLVED, that the Township Committee of the Township of Long Hill upon the advice and recommendation of the Recreation Director, does hereby authorize a refund of recreation program registration fees due to the cancellation or re-scheduling of the programs to those individuals per the following list:
Jim Nicastro Mr. Peraza
87 Rolling Hill Dr. 600 A Valley Rd.
Millington, NJ 07946 Gillette, NJ 07933
Amount - $220 Amount - $60
Barbara Novello Debbie Bruno
63 Cottage Pl 64 Delaware Ave.
Gillette, NJ 07933 Stirling, NJ 07980
Amount - $110 Amount - $30
Jim Gaffney Ann Naylor
85 Lupine Way 483 Mountain Ave.
Stirling, NJ 07980 Gillette, NJ 07933
Amount - $200 Amount - $45
Stephen Yautz Carla Viola
348 Somerset St. 63 Overlook Rd.
Stirling, NJ 07980 Millington, NJ 07946
Amount - $90 Amount - $110
Johnna Rossman
1672 Long Hill Rd.
Millington, NJ 07946
Amount - $90
Jeremy McGuire
24 Morristown Rd.
Gillette, NJ 07933
Amount - $90
RESOLUTION 07-271
APPOINTING CROSSING GUARD - ABBONDANDOLO
BE IT RESOLVED, by the Township Committee of the Township of Long Hill, County of Morris, State of New Jersey as follows:
1. Upon the advice and recommendation of Daniel Hedden, Chief of Police, Ms. Anna Abbondandolo is hereby appointed as School Crossing Guard.
2. Ms. Anna Abbondandolo shall be considered part-time and serve on an as needed basis.
3. This appointment shall be effective on August 13, 2007 or earlier at the discretion of the Police Chief at a rate of $17.50 per hour.
4. The Township’s Personnel Policy & Procedure Manual shall be applicable to this position and the duties are to be defined by the Chief of Police.
RESOLUTION 07-272
AUTHORIZING RETURN OF PROFESSIONAL REVIEW ESCROW BALANCE – ENVIRONMENTAL EXCAVATING CO., INC.
WHEREAS, Environmental Excavating Co., Inc, 320 Essex Street, Gillette, New Jersey, 07933 submitted application for Block 11604, Lot 32; and
WHEREAS, the Planning and Zoning Administrator has authorized that no further billing is expected and to return the remaining balance of the Professional Review Escrow; and
WHEREAS, the Chief Financial Officer has determined that $701.52 is remaining in the Professional Review Escrow.
NOW, THEREFORE, BE IT RESOLVED, that the Township Committee of the Township of Long Hill hereby directs the Chief Financial Officer to return the remaining balance of the Professional Review Escrow in the amount of $701.52 to Environmental Excavating Co., Inc, 320 Essex Street, Gillette, New Jersey 07933.
RESOLUTION 07-273
AUTHORIZING THE TOWNSHIP TO APPLY FOR A GRANT WITH THE NEW JERSEY DEPARTMENT OF TRANSPORTATION
WHEREAS, the Township Committee wishes to file an application with the New Jersey Department of Transportation for the resurfacing of Main Avenue; and
WHEREAS, the project entails the milling and resurfacing of the entire length of the roadway, the installation of handicap ramps, resetting manholes, water valve boxes, replacement of inlet head with new stormwater compliant heads, installation of new signs and traffic markings; and
WHEREAS, the amount of the project is two hundred twenty-four thousand three hundred twenty dollars ($224,320), whereby the Township is requesting one hundred ninety thousand dollars ($190,000) in grant funds and the Township will contribute fifty four thousand three hundred twenty dollars ($54,320) in funds to the project:
NOW, THEREFORE, BE IT RESOLVED that the Township Committee of the Township of Long Hill in the County of Morris, State of New Jersey as follows:
1. The filing of a 2007 application to the New Jersey Department of Transportation.
2. The Mayor and Township Clerk are hereby authorized to sign the application and submit it on behalf of the Township.
3. A certified true copy of this resolution is to be attached to the application.
RESOLUTION 07-274
AUTHORIZING THE TOWNSHIP TO APPLY FOR A GRANT WITH THE NEW JERSEY DEPARTMENT OF TRANSPORTATION
WHEREAS, the Township Committee wishes to file an application with the New Jersey Department of Transportation for the Sidewalk Accessibility Program; and
WHEREAS, the project entails the installation of handicap accessible sidewalks and curd-cuts around all schools within the Township; and
WHEREAS, the amount of the project is One Hundred twenty four thousand four hundred sixty one dollars ($124,461), whereby the Township is requesting one hundred fifteen thousand dollars ($115,000) in grant funds and the Township will contribute nine thousand four hundred sixty one dollars ($9,461) in funds to the project:
NOW, THEREFORE, BE IT RESOLVED that the Township Committee of the Township of Long Hill in the County of Morris, State of New Jersey as follows:
4. The filing of a 2007 application to the New Jersey Department of Transportation.
5. The Mayor and Township Clerk are hereby authorized to sign the application and submit it on behalf of the Township.
6. A certified true copy of this resolution is to be attached to the application.
RESOLUTION 07-275
APPROVING REGULAR SESSION MINUTES – MAY 30, 2007
BE IT RESOLVED, that the Township Committee of the Township of Long Hill does hereby approve the Regular Session Minutes of May 30, 2007.
RESOLUTION 07-276
RESCINDING RESOLUTION 07-221 AND AWARDING CONTRACT UNDER NON-FAIR AND OPEN PROCEDURES FOR CONSTRUCTION INSPECTION –
MAIN AVENUE REVITALIZATION PROJECT
BE IT RESOLVED, that the Township Committee of the Township of Long Hill does hereby:
1. rescind Resolution 07-221in its entirety and;
2. Awards a Contract under the Non-Fair and Open Procedures to T&M Associates for Construction Inspection Services for the Main Avenue Revitalization Project in the amount of $22,800.
The Chief Finance Officer has Certified that sufficient funds are available in account C-04-55-110-001-C.
RESOLUTION 07-277
AUTHORIZE TEMPORARY EMPLOYMENT OF
MARY JANE YORG AS FINANCE CLERK
WHEREAS, due to retirements and as part of the reorganization of the Township Finance Office, there exist the need to fill the position of Bookkeeper (Finance Clerk), and;
WHEREAS, after advertisements placed and interviews conducted there was no suitable candidate that met the criteria for the position, and;
WHEREAS, a temporary candidate has been identified in the name of Mary Jane Yorg who has the education and experience necessary to fulfill the position requirements and is willing to accept the position until a suitable permanent candidate is found, and;
WHEREAS it is the recommendation of the Township Administrator to engage Mary Jane Yorg as a temporary Finance Clerk at a rate of $22.50 per hour for an average week of 25 hours per week until a permanent candidate is employed; now therefore,
BE IT RESOLVED, that the Township Committee of the Township of Long Hill does hereby authorize the Township Administrator to proceed with the temporary employment of Mary Jane Yorg as stated above until a permanent candidate is employed and also instructs the Township Administrator to re-advertise the vacant position.
The Chief Finance Officer has Certified that sufficient funds are available in account 7-01-20-130-130-101.
RESOLUTION 07-278
APPROVING BLOCK PARTY REQUEST AND CLOSING OF SHERWOOD LANE
BE IT RESOLVED that the Township Committee of the Township of Long Hill does hereby approve the request for a block party to be held on Sherwood Lane from Lupine Way to Pleasant Plains Road on Saturday, September 8, 2007 from 12:00 p.m. until 8:30 p.m. as noted in a letter received from Laurie Spinelli.
BE IT FURTHER RESOLVED that the Township Committee does hereby approve the request for the closing of Sherwood Lane between Lupine Way and Pleasant Plains Road with the provision that barricades are obtained from the Department of Public Works.
The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Aye
Mayor Vitureira Aye
The Township Committee recessed at 9:38 p.m.
The Township Committee reconvened at 9:50 p.m.
On roll call the following Committee members were present:
Jerry Aroneo
Mead Briggs
Chris Collins
Mayor Vitureira
Mr. Pidgeon read his notations on resolution 07-267.
Mayor Vitureira opened the meeting for questions or comments pertaining to resolutions 07-266 and 07-267. No one wished to be heard.
TOWNSHIP OF LONG HILL
RESOLUTION #07-266
RESCINDING AND REVOKING RESOLUTIONS 06-190 AND 06-300 CONCERNING LOUNSBERRY MEADOW MORTGAGE
WHEREAS, the Township Committee of the Township of Long Hill adopted Resolution #06-190 on June 28, 2006, expressing its intent to release or subordinate the principal and interest on the “soft loan” from the Long Hill Township Senior and Handicapped Low-Income Housing Associates, L.P., the owner of Lounsberry Meadow, in exchange for lands and easements needed for the Upper Passaic River Flood Control Project across the limited partnership’s property; and
WHEREAS, the Township Committee thereafter adopted Resolution #06-300 on October 25, 2006 amending Resolution #06-190; and
WHEREAS, the Township Committee stated in the preamble to Resolution #06-300 that it was “the intension of the Township of Long Hill to release the soft loan in exchange for lands required for the Passaic Flood Control Project provided that the hard loan [was] completely and fully paid,” but went on to resolve that it was “the intent of the Township Committee . . . to subordinate the principal and interest of the soft loan in exchange for lands and easements needed for the Upper Passaic River Flood Control Project”; and
WHEREAS, the proposed transaction was never authorized or approved by Long Hill Township Senior and Handicapped Low-Income Housing Associates, L.P.; and
WHEREAS, Resolution #06-190, as amended by Resolution #06-300, was adopted in error; and
WHEREAS, no release or subordination of the soft loan mortgage was ever recorded; and
WHEREAS, no lands or easements were ever conveyed to the Township by the Long Hill Township Senior and Handicapped Low-Income Housing Associates, L.P.;
NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Long Hill in the County of Morris, State of New Jersey as follows:
1. Resolution #06-190 entitled “Resolution Authorizing the Township to Release or Subordinate Financial Obligations in Exchange for Lands and Easements Needed for Upper Passaic Flood Control Project” is hereby rescinded and revoked, effective June 28, 2006.
2. Resolution #06-300 entitled “Resolution Amending Resolution #06-190 . . .” is hereby rescinded and revoked, effective October 25, 2006.
3. Resolutions #06-190 and #06-300 are void ab initio.
4. The Mayor and Township Clerk are hereby authorized and directed to sign any documents necessary to carry out the intent of this Resolution.
TOWNSHIP OF LONG HILL
RESOLUTION #07-267
RESOLUTION AUTHORIZING SUBORDINATION OF TOWNSHIP’S MORTGAGE WITH LONG HILL TOWNSHIP SENIOR AND HANDICAPPED LOW-INCOME HOUSING ASSOCIATES, LP FOR THE LOUNSBERRY MEADOW PROJECT TO THE NEW MILLINGTON SAVINGS BANK MORTGAGE
WHEREAS, the Township is the mortgagee on a certain mortgage and security agreement dated September 20, 1992 made by the Passaic Township Senior and Handicapped Low-Income Housing Associates, L.P./Lounsberry Meadow to secure payment in the amount of $3,491,000, plus interest, and recorded in the Morris County Clerk’s office on October 26, 1992, in mortgage book 4330, page 335; and
WHEREAS, $1,718,785. of the $3,491.400. was payable in monthly installments with a balloon payment at the end of fifteen years, and the balance was in the nature of a “soft loan”; and
WHEREAS, Passaic Township Senior and Handicapped Low-Income Housing Associates, L.P, now known as Long Hill Township Senior and Handicapped Low-Income Housing Associates, L.P., refinanced with the Millington Savings Bank and, with the proceeds of that loan, paid the Township the outstanding balance on the “hard loan”; and
WHEREAS, the Township is willing to subordinate the remaining balance on its mortgage to the December 8, 2006 Millington Saving Bank mortgage;
NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Long Hill in the County of Morris, State of New Jersey as follows:
1. The Township hereby agrees to subordinate the remaining balance on its mortgage described in the preamble to the December 8, 2006 Millington Savings Bank mortgage.
2. This resolution is contingent upon the approval of both the Lounsberry Board of Trustees and Bank of America.
3. The Mayor and Township Clerk are hereby authorized to execute a subordination
agreement and any other documents necessary to carry out the intent of this Resolution.
On motion of Mr. Collins seconded by Mayor Vitureira that resolutions 07-266 and 07-267 were adopted.
The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Aye
Mayor Vitureira Aye
Mayor Vitureira opened the meeting to the public.
Chris Connor, Millington, addressed the Governing Body regarding appointments to the Planning Board.
Dennis Sandow, Millington, stated that the resignation of Ms. Scannelli is a great loss to the Township.
No one else wished to be heard and Mayor Vitureira closed the meeting to the public.
Mayor Vitureira opened the meeting to the public for comments regarding the three candidates nominated to fill the vacant Township Committee position. A discussion ensued regarding the time at which this item was being considered.
Paula Connor, Millington, addressed the Governing Body regarding the time at which another item was discussed at a previous meeting.
No one else wished to be heard.
Mayor Vitureira nominated Roseanne Calluori. Mr. Briggs seconded the nomination. Mr. Pidgeon explained the vacancy process.
The vote to appoint Ms. Calluori to the Township Committee was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Nay
Mayor Vitureira Aye
On motion of Mr. Briggs, seconded by Mr. Aroneo and unanimous voice vote, the meeting adjourned at 10:07 p.m.
Respectfully submitted,
______________________________
Anna Imiolek, RMC
Deputy Municipal Clerk
AUGUST 8, 2007 REGULAR SESSION
The Township Committee of the Township of Long Hill, County of Morris, State of New Jersey, convened in Regular Session at the Municipal Building, 915 Valley Road, Gillette, New Jersey, on Wednesday, August 8, 2007 at 7:00 p.m.
Mayor Vitureira noted that the Township Committee will meet in Executive Session from 7:00 P.M. until 7:30 P.M.
RESOLUTION #07-257
BE IT RESOLVED, that the Township Committee of Long Hill Township, pursuant to the provision of P.L. 1975, Chapter 231 of the Open Public Meetings Act, meet in closed session for the purpose of possible litigation, property acquisition, contract negotiations and personnel.
BE IT FURTHER RESOLVED, that the Township Committee will disclose to the public at such time as appropriate action is taken on said matters, and when disclosure will not result in unwarranted invasion of individual privacy or prejudice to the best interests of the Township of Long Hill; provided such disclosure will not violate Federal, State or Local Statutes and does not fall within the attorney/client privilege.
On motion of Mr. Briggs, seconded by Mayor Vitureira, Resolution #07-257 was approved. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Aye
Mayor Vitureira Aye
The Township Committee convened to Executive Session at 7:03 p.m.
The Township Committee reconvened to Regular Session at 7:45 p.m.
Mayor Vitureira led all present in the Pledge of Allegiance.
On roll call the following Committee members were present:
Jerry Aroneo
Mead Briggs
Chris Collins
Mayor Vitureira
Absent: None
Also present: Richard Sheola, Administrator/Acting Municipal Clerk
John Pidgeon, Township Attorney
Mayor Vitureira read the following statement:
In compliance with the Open Public Meetings Law of New Jersey, adequate notice of this meeting was included in a list of meetings notice sent in writing to the Echoes Sentinel, Courier News and Daily Record on January 3, 2007; posted on the bulletin board in the Municipal Building on January 3, 2007 and has remained continuously posted as the required notices under the Statute. In addition, a copy of this notice is and has been available to the public and is on file in the office of the Municipal Clerk.
Mayor Vitureira stated, that as a matter of procedure, it is the intention of the Township Committee not to continue any matter or introduce a new matter past 11:00 p.m. at any regular or special meeting of the Committee unless a motion is passed by the members then present to extend the meeting to a later specified cutoff time.
Mr. Briggs reported that the Planning Board began discussions on the Valley Road corridor which will continue for the next four meetings. The Stirling Fire Department will be placing a bid notice in the paper for their new pumper. The Millington Fire Department will be receiving their brush truck in a few weeks, was unsuccessful in acquiring a grant for thermal imaging and is working on a communications gear grant application.
Mr. Aroneo reported that the Open Space Committee submitted applications to the Morris County Open Space. Public Works is painting all the stop lines and crosswalks in the Township and continuing to repair drainage on Railroad Avenue. CAC reported that almost every department head has been trained on utilizing the system, live TV feed equipment has been ordered and the CAC is in the process of finalizing the Policy and Procedural Manual for Long Hill TV 25. CERT members assisted with downed trees and power lines during the July 11th storm and a training class is being scheduled for September.
Mr. Collins reported that Lounsberry Meadow is continuing to investigate potentially utilizing solar energy, new carpeting was recently installed and resolutions are on the consent agenda canceling a secondary mortgage. Recreation will be holding a lake dance on September 14th, the summer baseball program and river rafting trip were successful.
Mr. Sheola reported that the August Environmental Commission meeting has been cancelled due to vacations and absences.
Mayor Vitureira reported that a letter was received from the Berkeley Heights Chief of Police thanking the Long Hill Police Department for their assistance during the Mount Carmel Festival. Discussions regarding IT and other possible improvements were held with Chief Hedden. The Long Hill Road/Basking Ridge Road intersection is being reviewed for possible improvement. Residents are being asked to report any solicitors, who approach them without a permit, to the police department. The Sewer Ban Committee will be receiving a report next Tuesday regarding the Morristown Road pump station.
Mr. Sheola reported that tax title liens were reviewed, recommended the foreclosure and potential sale of four parcels and the further review of the balance of the list. Mr. Pidgeon explained foreclosure procedures and confirmed that all costs are recoverable from the sale price and that the properties could be retained for open space.
Mr. Sheola reported that Chatham Township is in the process of establishing an ordinance requiring all future applicants to provide monument identification and associated values in a GIS format compatible with the County’s GIS. Mr. Sheola recommended a similar ordinance for Long Hill Township, noting no cost to the Township and only a slight cost to applicants requiring an amendment to the tax map. A discussion ensued regarding cost. Mr. Pidgeon stated that the ordinance may also apply to site plans for commercial or subdivisions and recommended sending information to the Planning Board prior to taking any action. The Governing Body concurred.
Mr. Sheola explained potential changes to the garbage/recycling/bulk collection schedule for 2008 including: changing the bulk collection days to the beginning of the week, making bulk collection the same week for the entire Township (instead of three different weeks), picking up garbage the day after inclement weather, changing recycling collection to every other week, changing DPW drop off hours to 8:00 a.m. until 11:00 a.m. and reducing the building material drop off days to four times per year. Mr. Sheola noted that the potential changes have been discussed with the contractor who stated that they would comply at no additional charge. Mr. Collins spoke regarding increasing recycling education and creating a recycling drop-off facility. Mr. Aroneo spoke in support of the first three ideas, recommended improving the website and suggested procedures for encouraging hazardous waste disposal as well as utilizing community service personnel during Saturday hours. Mr. Briggs spoke in support of extending compost pickup during spring and fall. Mr. Sheola recommended moving forward with the first two changes and continuing to consider the other changes.
Mayor Vitureira opened the meeting to the public.
Mario Bonaccorso, Gillette, spoke in support of garbage pickup every other week.
Dennis Sandow, Millington, spoke regarding the recycling of televisions and in support of the calendar being prepared by the Township. Mr. Sheola explained that televisions are being accepted by DPW because of their mercury content. A discussion ensued regarding the calendar.
No one else wished to be heard.
A discussion ensued regarding recycling and bulk pickups.
The Governing Body directed that the first three items be enacted and to continue reviewing the other suggestions. Mayor Vitureira suggested that a subcommittee review the issues, consisting of the individuals who were putting together the recycling pamphlet. Mr. Collins and Mr. Aroneo volunteered to be members of the subcommittee and Mr. Collins suggested including Environmental Commission members.
Mr. Sheola noted that the CAC drafted LHTV policies and procedures for approval. Mr. Pidgeon stated that he submitted comments regarding the drafted policies several months ago including: that a committee be established via ordinance with clearly delineated duties rather than the current advisory ad-hoc committee and suggested that the policy itself be approved in the form of an ordinance. A discussion ensued regarding content and creating an appeal process. Mr. Pidgeon explained that if authority is delegated to a committee, an appeal process must be created with the ultimate decision resting upon the Township Committee. Mayor Vitureira directed that the draft policies and procedures be placed on the Township website and an ordinance be drafted establishing the committee and approving the policies and procedures.
Mayor Vitureira opened the meeting to the public.
Chris Connor, Millington, addressed the Governing Body regarding the lack of LHTV access via Verizon and inquired regarding the status of Assemblyman Bramnick’s involvement with the situation. Mayor Vitureira stated that Assemblyman Bramnick has been working on the issue and the BPU is attempting to assist in the negotiations between Verizon and the cable carriers. Mr. Aroneo stated that Assemblyman Bramnick has requested the assistance of the Governor.
Larry Fast, Gillette, stated that Verizon is reporting that no public access channel installations will be done until at least September and Assemblyman Bramnick’s office believes that the legislative or executive branch needs to step in.
Cecilia Cilli, Gillette, addressed the Governing Body regarding the selection of a new Township Committee member, for which she was directed to be at the meeting at 7:30 p.m., and the item was bypassed on the agenda. Mayor Vitureira stated that the item will be addressed at the end of the meeting so as not to hold up audience members.
Mayor Vitureira recommended the appointment of George Borkowsky, Lorraine Borkowsky and Helen Climber to the PEC.
On motion of Mayor Vitureira, seconded by Mr. Aroneo, and unanimous voice vote, that George Borkowsky, Lorraine Borkowsky and Helen Climber were appointed to the PEC.
Mayor Vitureira recommended the appointment Keith Firestein to the Old Town Hall Committee.
On motion of Mayor Vitureira, seconded by Mr. Briggs, and unanimous voice vote, that Keith Firestein was appointed to the Old Town Hall Committee.
Mayor Vitureira recommended the appointment of Frank Chambers to the Board of Adjustment as a 2nd Alternate.
On motion of Mayor Vitureira, seconded by Mr. Briggs, that Frank Chambers be appointed, for the unexpired term, as the 2nd Alternate on the Board of Adjustment.
Mr. Collins inquired if Scott Heller withdrew his name for consideration. A discussion ensued regarding whether the appointment is for the Planning Board or Board of Adjustment. Mayor Vitureira directed Mr. Sheola to ascertain the board appointments. Mr. Collins inquired regarding the appointment of Mr. Heller to the Board of Adjustment and why the appointment has been pushed off for four months.
Mr. Collins nominated Scott Heller to the Board of Adjustment. A discussion ensued. Mayor Vitureira stated that he would call Mr. Heller to clarify the matter.
The vote to appoint Frank Chambers to the Board of Adjustment was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Nay
Mayor Vitureira Aye
Mr. Briggs read by title:
Ordinance #210-07 entitled “An Ordinance Concerning the Library Board of Trustees and Supplementing and Amending Chapter II of the Township Code Entitled “Administration”’.
Mr. Pidgeon explained the ordinance.
Mayor Vitureira opened the meeting to the public for a hearing on Ordinance #210-07.
No one wished to be heard and Mayor Vitureira closed the hearing to the public.
On motion of Mr. Briggs, seconded by Mr. Aroneo, that Ordinance #210-07 be passed on final reading and adopted as published. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Aye
Mayor Vitureira Aye
Mr. Collins read by title:
Ordinance #211-07 entitled “An Ordinance Concerning the Open Space Advisory Committee and Amending Section 2-37 of the Township Code”.
Mr. Sheola explained that the ordinance establishes the terms of office and the membership of the Open Space Advisory Committee. Mayor Vitureira inquired regarding the selection of a chairman and vice-chairman. Mr. Pidgeon explained that it was removed as per the Governing Body; only the Environmental Commission chairman and vice-chairman are selected by the Governing Body as per state law.
Mayor Vitureira opened the meeting to the public for a hearing on Ordinance #211-07.
No one wished to be heard and Mayor Vitureira closed the hearing to the public.
On motion of Mr. Collins, seconded by Mayor Vitureira, that Ordinance #211-07 be passed on final reading and adopted as published. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Aye
Mayor Vitureira Aye
Mr. Aroneo spoke against the utilization of former Township Committee members or former director level or above employees for services not requiring bids and suggested creating a conflict of interest resolution or ordinance. Mr. Sheola explained the emergency situation which necessitated the use of a tree removal company and noted that the Morris County co-op contractor was not available. Mr. Briggs suggested a creating list of emergency contract service companies.
Mr. Pidgeon explained resolutions 07-266 and 07-267 and added a paragraph to resolution 07-267.
Mayor Vitureira opened the meeting to the public for questions or comments regarding resolutions 07-266 and 07-267.
Chris Connor, Millington, stated that the resolutions were not included with the other handouts. Mayor Vitureira stated that they were held pending approval from other affected parties and directed that copies be made during recess.
Mr. Aroneo inquired regarding the location of the curb cuts noted in resolution 07-273. Mr. Sheola explained that curb cuts are being installed where they have not been installed as part of the revitalization project.
Mr. Sheola read and explained resolution 07-276, 07-277 and 07-278.
On motion of Mayor Vitureira, seconded by Mr. Briggs and unanimous voice vote, that resolution 07-269 be amended by removing subparagraph 2a and changing the total to $6,000.
Mayor Vitureira opened the meeting to the public for questions or comments pertaining to the consent agenda.
Bruce Meringolo, Sherwood Lane, stated that Lupine does not connect to Sherwood Lane in reference to resolution 07-278. Mr. Sheola noted the change.
No one else wished to be heard.
On motion of Mayor Vitureira, seconded by Mr. Briggs, the following Consent Agenda Resolutions, were introduced and adopted as amended, with the exception of resolution 07-266 and 07-267:
RESOLUTION 07-258
APPROVING PAYMENT OF BILLS
BE IT RESOLVED, that the Township Committee of the Township of Long Hill does hereby approve the payment of the bills as presented by the Chief Financial Officer.
BE IT FURTHER RESOLVED, that the bills list be appended to the official minutes.
RESOLUTION 07-259
APPROVING BLOCK PARTY REQUEST AND CLOSING OF LACKAWANNA BOULEVARD
BE IT RESOLVED that the Township Committee of the Township of Long Hill does hereby approve the request for a block party to be held on Lackawanna Boulevard on Saturday, September 22, 2007 from 12:00 p.m. until 12:00 a.m. (with a rain date of Sunday, September 23, 2007 from 12:00 p.m. until 12:00 a.m.) as noted in a letter received from Ann Piovano.
BE IT FURTHER RESOLVED that the Township Committee does hereby approve the request for the closing of Lackawanna Boulevard with the provision that barricades are obtained from the Department of Public Works.
RESOLUTION 07-260
AUTHORIZING CANCELLATION OF OUTSTANDING CHECKS
WHEREAS, there are outstanding checks which were drawn on the Magistrate Account (Chase Bank) and on the Bail Account (Chase Bank); and
WHEREAS, the Municipal Court of the Township of Long Hill is desirous of voiding said checks;
NOW, THEREFORE, BE IT RESOLVED, by the Township Committee of the Township of Long Hill that the Chief Financial Officer is hereby authorized and directed to void said checks:
Check Number Date Issued Amount
1667 01-08-07 $ 6.58
5354 04-09-07 $100.00
__________________________________________
Total $106.58
BE IT FURTHER RESOLVED, that the above action is a recommendation from the Township Auditor.
RESOLUTION 07-261
AUTHORIZING REFUND OF 2007 TAXES
BE IT RESOLVED, that the Township Committee of the Township of Long Hill upon the advice and recommendation of the Tax Collector, does hereby authorize a refund of the 2007 Taxes due to prepayment to the following:
BLOCK LOT REFUND TO REFUND
14401 2 STEVEN X. BADJA $354.20
100 CRASKE STREET
WOODBRIDGE, NJ 07095
RESOLUTION 07-262
AUTHORIZING REFUND OF 2007 TAXES
BE IT RESOLVED, that the Township Committee of the Township of Long Hill upon the advice and recommendation of the Tax Collector, does hereby authorize a refund of 2007 Taxes for Block 11510 Lot 32 to Carl Sunberg in the amount of $418.10 due to Morris County Judgment.
RESOLUTION 07-263
AUTHORIZING REFUND OF 2007 SEWER USE CHARGE
BE IT RESOLVED, that the Township Committee of the Township of Long Hill upon the advice and recommendation of the Tax Collector, does hereby authorize a refund of the 2007 Sewer Use Charge due to overpayment to the following:
BLOCK LOT REFUND TO REFUND
11106 3 VETRECIN, BRYAN & JULIE A MAZUR $274.00
95 LACKAWANNA BLVD
GILLETTE, NJ 07933
RESOLUTION 07-264
AUTHORIZING ADJUSTMENTS TO THE 2007 SEWER BILLING
BE IT RESOLVED, that the Township Committee of the Township of Long Hill upon the advice and recommendation of the Tax Collector, does hereby authorize adjustments to the 2007 sewer billing due to water usage, senior deduction or billing error for the following:
BLOCK LOT ADJUSTMENT CREDIT DEBIT NAME
13407 25 WATER USAGE -161.00 NOVELLO/WOODRUFF
12101 29.01 SENIOR DENIED 15.00 DOTRO
11605 6 SENIOR DENIED 15.00 PYTELL
10701 2303 SENIOR DENIED 15.00 PAVLO
12001 12 WATER USAGE -151.00 DE BIASSE
RESOLUTION 07-265
AMENDING RESOLUTION 07-027 ENTITLED APPROVING 2007 FEE SCHEDULE
BE IT RESOLVED by the Township Committee of the Township of Long Hill, in the County of Morris, State of New Jersey, that Resolution 07-027 Approving 2007 Fee Schedule is hereby amended as follows:
Audio Tapes $2.50
CD’s $ .35
CD Cases $ .25
RESOLUTION 07-268
ACCEPTING RESIGNATION – SCANNELLI
BE IT RESOLVED, that the Township Committee of the Township of Long Hill does hereby accept the resignation of Carolyn Scannelli, Technical Assistant – Construction Code, effective August 27, 2007 (the last day of official work is on August 14, 2007).
RESOLUTION 07-269
AWARD CONTRACT UNDER FAIR AND OPEN PROCEDURES FOR
REAL ESTATE APPRAISAL SERVICES –
MORRIS COUNTY OPEN SPACE GRANT APPLICATIONS
BE IT RESOLVED by the Township Committee of the Township of Long Hill in the County of Morris, State of New Jersey as follows:
1. The Township Administrator solicited proposals for Real Estate Appraisal services; and
2. Scott J. Holzhauer, CTA, SCGREA submitted a proposal consisting of two (2) prices for Appraisal Services at the following prices:
a. Meyersville Road – Residential $2,500.00
b. Valley Road – Residential & Conservation $3,500.00
TOTAL $6,000.00
3. The Mayor and Clerk are hereby authorized to sign an agreement with Scott J. Holzhauer, CTA, SCGREA for Property Appraisal services for the Morris County Open Space Grant Application.
4. The Finance Officer has certified sufficient funds are available under Long Hill Open Space Trust.
RESOLUTION 07-270
AUTHORIZING REFUND OF RECREATION PROGRAM REGISTRATION FEES
BE IT RESOLVED, that the Township Committee of the Township of Long Hill upon the advice and recommendation of the Recreation Director, does hereby authorize a refund of recreation program registration fees due to the cancellation or re-scheduling of the programs to those individuals per the following list:
Jim Nicastro Mr. Peraza
87 Rolling Hill Dr. 600 A Valley Rd.
Millington, NJ 07946 Gillette, NJ 07933
Amount - $220 Amount - $60
Barbara Novello Debbie Bruno
63 Cottage Pl 64 Delaware Ave.
Gillette, NJ 07933 Stirling, NJ 07980
Amount - $110 Amount - $30
Jim Gaffney Ann Naylor
85 Lupine Way 483 Mountain Ave.
Stirling, NJ 07980 Gillette, NJ 07933
Amount - $200 Amount - $45
Stephen Yautz Carla Viola
348 Somerset St. 63 Overlook Rd.
Stirling, NJ 07980 Millington, NJ 07946
Amount - $90 Amount - $110
Johnna Rossman
1672 Long Hill Rd.
Millington, NJ 07946
Amount - $90
Jeremy McGuire
24 Morristown Rd.
Gillette, NJ 07933
Amount - $90
RESOLUTION 07-271
APPOINTING CROSSING GUARD - ABBONDANDOLO
BE IT RESOLVED, by the Township Committee of the Township of Long Hill, County of Morris, State of New Jersey as follows:
1. Upon the advice and recommendation of Daniel Hedden, Chief of Police, Ms. Anna Abbondandolo is hereby appointed as School Crossing Guard.
2. Ms. Anna Abbondandolo shall be considered part-time and serve on an as needed basis.
3. This appointment shall be effective on August 13, 2007 or earlier at the discretion of the Police Chief at a rate of $17.50 per hour.
4. The Township’s Personnel Policy & Procedure Manual shall be applicable to this position and the duties are to be defined by the Chief of Police.
RESOLUTION 07-272
AUTHORIZING RETURN OF PROFESSIONAL REVIEW ESCROW BALANCE – ENVIRONMENTAL EXCAVATING CO., INC.
WHEREAS, Environmental Excavating Co., Inc, 320 Essex Street, Gillette, New Jersey, 07933 submitted application for Block 11604, Lot 32; and
WHEREAS, the Planning and Zoning Administrator has authorized that no further billing is expected and to return the remaining balance of the Professional Review Escrow; and
WHEREAS, the Chief Financial Officer has determined that $701.52 is remaining in the Professional Review Escrow.
NOW, THEREFORE, BE IT RESOLVED, that the Township Committee of the Township of Long Hill hereby directs the Chief Financial Officer to return the remaining balance of the Professional Review Escrow in the amount of $701.52 to Environmental Excavating Co., Inc, 320 Essex Street, Gillette, New Jersey 07933.
RESOLUTION 07-273
AUTHORIZING THE TOWNSHIP TO APPLY FOR A GRANT WITH THE NEW JERSEY DEPARTMENT OF TRANSPORTATION
WHEREAS, the Township Committee wishes to file an application with the New Jersey Department of Transportation for the resurfacing of Main Avenue; and
WHEREAS, the project entails the milling and resurfacing of the entire length of the roadway, the installation of handicap ramps, resetting manholes, water valve boxes, replacement of inlet head with new stormwater compliant heads, installation of new signs and traffic markings; and
WHEREAS, the amount of the project is two hundred twenty-four thousand three hundred twenty dollars ($224,320), whereby the Township is requesting one hundred ninety thousand dollars ($190,000) in grant funds and the Township will contribute fifty four thousand three hundred twenty dollars ($54,320) in funds to the project:
NOW, THEREFORE, BE IT RESOLVED that the Township Committee of the Township of Long Hill in the County of Morris, State of New Jersey as follows:
1. The filing of a 2007 application to the New Jersey Department of Transportation.
2. The Mayor and Township Clerk are hereby authorized to sign the application and submit it on behalf of the Township.
3. A certified true copy of this resolution is to be attached to the application.
RESOLUTION 07-274
AUTHORIZING THE TOWNSHIP TO APPLY FOR A GRANT WITH THE NEW JERSEY DEPARTMENT OF TRANSPORTATION
WHEREAS, the Township Committee wishes to file an application with the New Jersey Department of Transportation for the Sidewalk Accessibility Program; and
WHEREAS, the project entails the installation of handicap accessible sidewalks and curd-cuts around all schools within the Township; and
WHEREAS, the amount of the project is One Hundred twenty four thousand four hundred sixty one dollars ($124,461), whereby the Township is requesting one hundred fifteen thousand dollars ($115,000) in grant funds and the Township will contribute nine thousand four hundred sixty one dollars ($9,461) in funds to the project:
NOW, THEREFORE, BE IT RESOLVED that the Township Committee of the Township of Long Hill in the County of Morris, State of New Jersey as follows:
4. The filing of a 2007 application to the New Jersey Department of Transportation.
5. The Mayor and Township Clerk are hereby authorized to sign the application and submit it on behalf of the Township.
6. A certified true copy of this resolution is to be attached to the application.
RESOLUTION 07-275
APPROVING REGULAR SESSION MINUTES – MAY 30, 2007
BE IT RESOLVED, that the Township Committee of the Township of Long Hill does hereby approve the Regular Session Minutes of May 30, 2007.
RESOLUTION 07-276
RESCINDING RESOLUTION 07-221 AND AWARDING CONTRACT UNDER NON-FAIR AND OPEN PROCEDURES FOR CONSTRUCTION INSPECTION –
MAIN AVENUE REVITALIZATION PROJECT
BE IT RESOLVED, that the Township Committee of the Township of Long Hill does hereby:
1. rescind Resolution 07-221in its entirety and;
2. Awards a Contract under the Non-Fair and Open Procedures to T&M Associates for Construction Inspection Services for the Main Avenue Revitalization Project in the amount of $22,800.
The Chief Finance Officer has Certified that sufficient funds are available in account C-04-55-110-001-C.
RESOLUTION 07-277
AUTHORIZE TEMPORARY EMPLOYMENT OF
MARY JANE YORG AS FINANCE CLERK
WHEREAS, due to retirements and as part of the reorganization of the Township Finance Office, there exist the need to fill the position of Bookkeeper (Finance Clerk), and;
WHEREAS, after advertisements placed and interviews conducted there was no suitable candidate that met the criteria for the position, and;
WHEREAS, a temporary candidate has been identified in the name of Mary Jane Yorg who has the education and experience necessary to fulfill the position requirements and is willing to accept the position until a suitable permanent candidate is found, and;
WHEREAS it is the recommendation of the Township Administrator to engage Mary Jane Yorg as a temporary Finance Clerk at a rate of $22.50 per hour for an average week of 25 hours per week until a permanent candidate is employed; now therefore,
BE IT RESOLVED, that the Township Committee of the Township of Long Hill does hereby authorize the Township Administrator to proceed with the temporary employment of Mary Jane Yorg as stated above until a permanent candidate is employed and also instructs the Township Administrator to re-advertise the vacant position.
The Chief Finance Officer has Certified that sufficient funds are available in account 7-01-20-130-130-101.
RESOLUTION 07-278
APPROVING BLOCK PARTY REQUEST AND CLOSING OF SHERWOOD LANE
BE IT RESOLVED that the Township Committee of the Township of Long Hill does hereby approve the request for a block party to be held on Sherwood Lane from Lupine Way to Pleasant Plains Road on Saturday, September 8, 2007 from 12:00 p.m. until 8:30 p.m. as noted in a letter received from Laurie Spinelli.
BE IT FURTHER RESOLVED that the Township Committee does hereby approve the request for the closing of Sherwood Lane between Lupine Way and Pleasant Plains Road with the provision that barricades are obtained from the Department of Public Works.
The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Aye
Mayor Vitureira Aye
The Township Committee recessed at 9:38 p.m.
The Township Committee reconvened at 9:50 p.m.
On roll call the following Committee members were present:
Jerry Aroneo
Mead Briggs
Chris Collins
Mayor Vitureira
Mr. Pidgeon read his notations on resolution 07-267.
Mayor Vitureira opened the meeting for questions or comments pertaining to resolutions 07-266 and 07-267. No one wished to be heard.
TOWNSHIP OF LONG HILL
RESOLUTION #07-266
RESCINDING AND REVOKING RESOLUTIONS 06-190 AND 06-300 CONCERNING LOUNSBERRY MEADOW MORTGAGE
WHEREAS, the Township Committee of the Township of Long Hill adopted Resolution #06-190 on June 28, 2006, expressing its intent to release or subordinate the principal and interest on the “soft loan” from the Long Hill Township Senior and Handicapped Low-Income Housing Associates, L.P., the owner of Lounsberry Meadow, in exchange for lands and easements needed for the Upper Passaic River Flood Control Project across the limited partnership’s property; and
WHEREAS, the Township Committee thereafter adopted Resolution #06-300 on October 25, 2006 amending Resolution #06-190; and
WHEREAS, the Township Committee stated in the preamble to Resolution #06-300 that it was “the intension of the Township of Long Hill to release the soft loan in exchange for lands required for the Passaic Flood Control Project provided that the hard loan [was] completely and fully paid,” but went on to resolve that it was “the intent of the Township Committee . . . to subordinate the principal and interest of the soft loan in exchange for lands and easements needed for the Upper Passaic River Flood Control Project”; and
WHEREAS, the proposed transaction was never authorized or approved by Long Hill Township Senior and Handicapped Low-Income Housing Associates, L.P.; and
WHEREAS, Resolution #06-190, as amended by Resolution #06-300, was adopted in error; and
WHEREAS, no release or subordination of the soft loan mortgage was ever recorded; and
WHEREAS, no lands or easements were ever conveyed to the Township by the Long Hill Township Senior and Handicapped Low-Income Housing Associates, L.P.;
NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Long Hill in the County of Morris, State of New Jersey as follows:
1. Resolution #06-190 entitled “Resolution Authorizing the Township to Release or Subordinate Financial Obligations in Exchange for Lands and Easements Needed for Upper Passaic Flood Control Project” is hereby rescinded and revoked, effective June 28, 2006.
2. Resolution #06-300 entitled “Resolution Amending Resolution #06-190 . . .” is hereby rescinded and revoked, effective October 25, 2006.
3. Resolutions #06-190 and #06-300 are void ab initio.
4. The Mayor and Township Clerk are hereby authorized and directed to sign any documents necessary to carry out the intent of this Resolution.
TOWNSHIP OF LONG HILL
RESOLUTION #07-267
RESOLUTION AUTHORIZING SUBORDINATION OF TOWNSHIP’S MORTGAGE WITH LONG HILL TOWNSHIP SENIOR AND HANDICAPPED LOW-INCOME HOUSING ASSOCIATES, LP FOR THE LOUNSBERRY MEADOW PROJECT TO THE NEW MILLINGTON SAVINGS BANK MORTGAGE
WHEREAS, the Township is the mortgagee on a certain mortgage and security agreement dated September 20, 1992 made by the Passaic Township Senior and Handicapped Low-Income Housing Associates, L.P./Lounsberry Meadow to secure payment in the amount of $3,491,000, plus interest, and recorded in the Morris County Clerk’s office on October 26, 1992, in mortgage book 4330, page 335; and
WHEREAS, $1,718,785. of the $3,491.400. was payable in monthly installments with a balloon payment at the end of fifteen years, and the balance was in the nature of a “soft loan”; and
WHEREAS, Passaic Township Senior and Handicapped Low-Income Housing Associates, L.P, now known as Long Hill Township Senior and Handicapped Low-Income Housing Associates, L.P., refinanced with the Millington Savings Bank and, with the proceeds of that loan, paid the Township the outstanding balance on the “hard loan”; and
WHEREAS, the Township is willing to subordinate the remaining balance on its mortgage to the December 8, 2006 Millington Saving Bank mortgage;
NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Long Hill in the County of Morris, State of New Jersey as follows:
1. The Township hereby agrees to subordinate the remaining balance on its mortgage described in the preamble to the December 8, 2006 Millington Savings Bank mortgage.
2. This resolution is contingent upon the approval of both the Lounsberry Board of Trustees and Bank of America.
3. The Mayor and Township Clerk are hereby authorized to execute a subordination
agreement and any other documents necessary to carry out the intent of this Resolution.
On motion of Mr. Collins seconded by Mayor Vitureira that resolutions 07-266 and 07-267 were adopted.
The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Aye
Mayor Vitureira Aye
Mayor Vitureira opened the meeting to the public.
Chris Connor, Millington, addressed the Governing Body regarding appointments to the Planning Board.
Dennis Sandow, Millington, stated that the resignation of Ms. Scannelli is a great loss to the Township.
No one else wished to be heard and Mayor Vitureira closed the meeting to the public.
Mayor Vitureira opened the meeting to the public for comments regarding the three candidates nominated to fill the vacant Township Committee position. A discussion ensued regarding the time at which this item was being considered.
Paula Connor, Millington, addressed the Governing Body regarding the time at which another item was discussed at a previous meeting.
No one else wished to be heard.
Mayor Vitureira nominated Roseanne Calluori. Mr. Briggs seconded the nomination. Mr. Pidgeon explained the vacancy process.
The vote to appoint Ms. Calluori to the Township Committee was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Nay
Mayor Vitureira Aye
On motion of Mr. Briggs, seconded by Mr. Aroneo and unanimous voice vote, the meeting adjourned at 10:07 p.m.
Respectfully submitted,
______________________________
Anna Imiolek, RMC
Deputy Municipal Clerk
July 25, 2007
MINUTES OF THE LONG HILL TOWNSHIP COMMITTEE
JULY 25, 2007 REGULAR SESSION
The Township Committee of the Township of Long Hill, County of Morris, State of New Jersey, convened in Regular Session at the Municipal Building, 915 Valley Road, Gillette, New Jersey, on Wednesday, July 25, 2007 at 7:00 p.m.
Mayor Vitureira noted that the Township Committee will meet in Executive Session from 7:00 P.M. until 7:30 P.M.
RESOLUTION #07-243
BE IT RESOLVED, that the Township Committee of Long Hill Township, pursuant to the provision of P.L. 1975, Chapter 231 of the Open Public Meetings Act, meet in closed session for the purpose of possible litigation, property acquisition, contract negotiations and personnel.
BE IT FURTHER RESOLVED, that the Township Committee will disclose to the public at such time as appropriate action is taken on said matters, and when disclosure will not result in unwarranted invasion of individual privacy or prejudice to the best interests of the Township of Long Hill; provided such disclosure will not violate Federal, State or Local Statutes and does not fall within the attorney/client privilege.
On motion of Mr. Aroneo, seconded by Mr. Briggs, Resolution #07-243 was approved. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Absent
Mayor Vitureira Aye
The Township Committee convened to Executive Session at 7:03 p.m.
The Township Committee reconvened to Regular Session at 7:42 p.m.
Mr. Briggs led all present in the Pledge of Allegiance.
On roll call the following Committee members were present:
Jerry Aroneo
Mead Briggs
Mayor Vitureira
Absent: Chris Collins
Also present: Richard Sheola, Administrator/Acting Clerk
John Pidgeon, Township Attorney
Mayor Vitureira read the following statement:
In compliance with the Open Public Meetings Law of New Jersey, adequate notice of this meeting was included in a list of meetings notice sent in writing to the Echoes Sentinel, Courier News and Daily Record on January 3, 2007; posted on the bulletin board in the Municipal Building on January 3, 2007 and has remained continuously posted as the required notices under the Statute. In addition, a copy of this notice is and has been available to the public and is on file in the office of the Municipal Clerk.
Mayor Vitureira stated, that as a matter of procedure, it is the intention of the Township Committee not to continue any matter or introduce a new matter past 11:00 p.m. at any regular or special meeting of the Committee unless a motion is passed by the members then present to extend the meeting to a later specified cutoff time.
Mayor Vitureira announced that Committeewoman Gina Genovese resigned on July 16th and explained the replacement procedure.
Chief Hedden presented Sergeant Allen, Officer Sugalski and Officer Naga with Medical Assistance Awards and presented pins of recognition to the following First Aid Squad members: Irene Sachs, Chief Van Hann, Mark Stein, Tom English, Jim Dellureficio, Nancy Harris, Lianna Cohen and Bob English for their heroic and life saving efforts during a First Aid call on June 4th.
Mr. Sheola reported that the senior/disabled bus service would be expanded to include a stop at the library on Mondays and Fridays and a dial-a-ride service for seniors and disabled individuals, who need rides to local doctors, is being considered for the 2008 budget cycle.
Mayor Vitureira announced that the House passed an appropriations bill dedicating approximately $3.7 million for the Upper Passaic River Flood Wall Projects and the matter is now pending before the Senate. Mr. Sheola suggested that the Engineer, Attorney and Administrator begin working on the acquisition of easements. Mayor Vitureira concurred. Mr. Aroneo inquired regarding funding, noting that $3.6 million was supposed to be allocated by the Federal Government to Long Hill and Congressman Frelinghuysen’s last report stated that $2.6 million was being allocated. Mayor Vitureira directed Mr. Sheola to contact Congressman Frelinghuysen regarding this issue.
Mr. Aroneo stated that some residents have voiced concern that not everyone’s needs have been addressed with the project and more can be done.
On motion of Mr. Aroneo, seconded by Mayor Vitureira, and unanimous voice vote, that a Flood Mitigation Committee be created to address all the flood issues of the Township.
Mayor Vitureira opened the meeting to the public for comments regarding this issue.
Carol Prasa, Millington, inquired regarding responsibility if a neighborhood which never flooded before floods after the completion of the project. Mayor Vitureira suggested that the Flood Mitigation Committee address this question, stated that the structure of the Flood Mitigation Committee will be addressed at the next meeting and requested that an article be placed in the newspaper notifying residents of the committee and asking for volunteers.
No one else wished to be heard.
Mr. Pidgeon explained the request from the Long Hill Athletic Foundation’s for funding in the amount of $4,100 for scoreboards at Riverside Park. A discussion ensued. Mr. Sheola requested more time to research whether the item was funded in the 2006 budget or to find money in the 2007 budget. Mayor Vitureira directed that more research be conducted and the matter be revisited at the next meeting.
Mayor Vitureira opened the meeting to the public for questions or comments pertaining to this request. No one wished to be heard.
Mr. Sheola explained that the Township has a no refund policy for recreation programs, there have been a number of requests for refunds recently and noted policies utilized by other municipalities. A discussion ensued. There was a consensus to continue the no refund policy and determine extreme circumstances on a case by case basis.
Mayor Vitureira opened the meeting to the public regarding this issue. No one wished to be heard.
Mayor Vitureira stated that he attended a Freeholder sponsored conference on energy conservation and requested that Mr. Sheola contact the same company which the County utilized; the estimated cost of the review for the Township is $7,000. A discussion ensued. Mr. Aroneo noted that energy efficient equipment would be utilized for the pump stations and sewer system upgrades, the town hall building is relatively new and therefore would not yield much savings and instead suggested hiring a mechanical analyst to review the air conditioning system. Mr. Sheola explained that there is no obligation or cost to receive a proposal. The Governing Body authorized the request for a proposal. Mr. Briggs suggested that Mr. Sheola contact Len Hamilton who has been looking into other companies.
Mayor Vitureira opened the meeting to the public regarding this matter.
Dennis Sandow, Millington, inquired if the library would be included. Mr. Sheola responded in the affirmative. Mr. Sandow suggested including Riverside Park and installing a light switch by the door which would provide people exiting town hall 15 minutes worth of light in the parking lot. Mr. Aroneo suggested taking care of obvious matters rather than paying for a proposal by a company. Mr. Sheola noted that an electrician will be installing motion sensors in the bathrooms tomorrow. Mr. Aroneo suggested motion sensors in the parking lot.
No one else wished to be heard.
Mayor Vitureira announced that copies of sections of the Master Plan have been placed in the library and are being downloaded onto the website.
Mr. Briggs read by title:
Ordinance #209-07 entitled “An Ordinance Amending Ordinance #199-06 Pertaining to Salaries and Wages of Certain Officers and Employees of the Township of Long Hill for the Year 2007”.
Mr. Sheola explained that the ordinance separates the Administrator/Municipal Clerk positions, lowers the low end of the CFO salary range and adds a new section which allows for the creation of a part-time position out of any non-police and non-public works positions.
Mayor Vitureira opened the meeting to the public for a hearing on Ordinance #209-07.
Dennis Sandow, Millington, inquired if the combined position of Administrator/Clerk will remain as an option in the future. Mr. Pidgeon suggested that the ordinance be changed to show the position of Administrator/Clerk with a strikeout through it.
On motion of Mayor Vitureira, seconded by Mr. Briggs, and unanimous voice vote, that Ordinance 209-07 was amended to show the strike out of the combined Administrator/Clerk position.
Mr. Sandow inquired if the Deputy Clerk’s salary range has been checked against the Municipal Clerk’s salary range. Mayor Vitureira explained that these are just ranges and “there might be a reason to have it. In other words, if you have a Clerk who was a part-time Clerk, and a Deputy Clerk was a full-time Clerk it may work out that that’s the solution”. Mr. Sheola stated that the range has been reviewed and the Deputy Clerk’s range is lower.
No one else wished to be heard and Mayor Vitureira closed the hearing to the public.
On motion of Mr. Briggs, seconded by Mr. Aroneo, that Ordinance #209-07 be passed on final reading and adopted as published. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Absent
Mayor Vitureira Aye
Mr. Aroneo read by title:
Ordinance #212-07 entitled “Bond Ordinance Appropriating $1,880,100, and Authorizing the Issuance of $1,790,500 Bonds or Notes of the Township, for Various Improvements or Purposes Authorized to be Undertaken by the Township of Long Hill, in the County of Morris, New Jersey”.
Mr. Sheola noted some of the included items, explained funding and that the ordinance provides that the bonds/notes do not have to be issued all at once.
Mr. Aroneo inquired if BANs could be rolled into sewer debt through the State. Mr. Sheola stated that funding could be done through local money or with DEP but a lead time of 18 to 24 months is necessary to utilize DEP. Mr. Sheola explained that while sources can be combined at the onset, one cannot be used later on to offset another.
Mayor Vitureira opened the meeting to the public regarding ordinance 212-07. No one wished to be heard.
On motion of Mr. Aroneo, seconded by Mayor Vitureira, that Ordinance #212-07 was passed on first reading, published according to law, and that a public hearing hereon is scheduled for Wednesday, September 12, 2007 at 7:30 p.m. or soon thereafter, at the Municipal Building. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Absent
Mayor Vitureira Aye
Mayor Vitureira read by title:
Ordinance #213-07 entitled “An Ordinance Prohibiting Turning and Supplementing and Amending Chapter VII of the Township Code Entitled “Traffic”’.
Mr. Sheola explained that this ordinance is the result of a request that came through the traffic section of the police department in order to expedite traffic flow and to create a more favorable situation for pedestrians.
Chief Hedden explained the traffic problem and the new traffic plan. Mr. Briggs inquired regarding educating the public of the new regulations. Chief Hedden stated that literature will be sent home with students and an officer will be present once the ordinance is passed to assist in rerouting the traffic.
Mayor Vitureira opened the meeting to the public regarding ordinance 213-07. No one wished to be heard.
On motion of Mayor Vitureira, seconded by Mr. Briggs, that Ordinance #213-07 was passed on first reading, published according to law, and that a public hearing hereon be scheduled for Wednesday, September 12, 2007 at 7:30 p.m. or soon thereafter, at the Municipal Building. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Absent
Mayor Vitureira Aye
Mr. Briggs and Mr. Aroneo stated that they did not receive a copy of the bills. Mr. Aroneo suggested taking a break to review the bills. Mr. Sheola stated that there is also a list of amendments to the consent agenda based on the discussions which took place in executive session. Resolution 07-244 was pulled from the consent agenda.
Mayor Vitureira inquired regarding resolution 07-250, stating that the Township is prohibited from conducting the reviews in-house, and this should be reflected in the resolution.
On motion of Mayor Vitureira, seconded by Mr. Aroneo, and unanimous voice vote, resolution 07-250 was amended.
Mr. Sheola read by title additional resolutions: 07-251, 07-252, 07-253, 07-254, 07-255 and 07-256. Mayor Vitureira directed that these resolutions be considered individually.
Mayor Vitureira opened the meeting to the public for questions or comments regarding the consent agenda resolutions. No one wished to be heard.
On motion of Mayor Vitureira, seconded by Mr. Briggs, the following Consent Agenda Resolutions, with the exception of 07-244, were introduced and adopted as amended:
RESOLUTION 07-244
APPROVING PAYMENT OF BILLS
BE IT RESOLVED, that the Township Committee of the Township of Long Hill does hereby approve the payment of the bills as presented by the Chief Financial Officer.
BE IT FURTHER RESOLVED, that the bills list be appended to the official minutes.
RESOLUTION 07-245
AMENDING RESOLUTION 07-188 ENTITLED
APPOINTING 2007 STIRLING LAKE STAFF
BE IT RESOLVED by the Township Committee of the Township of Long Hill, in the County of Morris, State of New Jersey, that Resolution 07-188 appointing 2007 Stirling Lake Staff is hereby amended to include the following:
Name Position Rate of Pay/Hour
Danielle Jungles Lifeguard $ 8.50
Chris Arrighi Lifeguard $ 8.50
RESOLUTION 07-246
APPOINTING 2007 FIELD HOCKEY/LACROSSE CAMP DIRECTOR - ATKINS
BE IT RESOLVED that the Township Committee of the Township of Long Hill upon the advice and recommendation of Donna Mallery, Recreation Director, hereby appoints Lisa Atkins as 2007 Field Hockey/Lacrosse Camp Director at a rate of $25.00 per hour.
RESOLUTION 07-247
APPROVING GRADE ADVANCEMENT - MARCZEWSKI
BE IT RESOLVED, that the Township Committee of the Township of Long Hill, County of Morris, State of New Jersey, upon the advice and recommendation of Police Chief Daniel Hedden, does hereby approve the advancement of Officer James Marczewski to Officer Grade III, effective June 1, 2007 at an annual salary of $67,462.97, prorated for the remainder of the year.
BE IT FURTHER RESOLVED, that this advancement is consistent with the PBA 322 Collective Bargaining Agreement.
RESOLUTION 07-248
INSERTION OF SPECIAL ITEM OF REVENUE – STATE OF NEW JERSEY DEPT OF LAW & PUBLIC SAFETY AGGRESSIVE DRIVING GRANT
WHEREAS, N.J.S.A. 40 A:4-87 provides that the Director of Division of Local Government Services may approve the insertion of any special item of revenue in the budget or any county or municipality when such item shall have been made available by law and the amount thereof was not determined at the time of the adoption of the budget; and
WHEREAS, the Director may also approve the insertion of an item of appropriation for equal amount;
NOW, THEREFORE, BE IT RESOLVED, by the Township Committee of the Township of Long Hill, in the County of Morris, State of New Jersey hereby requests the Director of the Division of Local Government Services to approve the insertion of an item of revenue in the budget of the year 2007 in the sum of $4,000.000, which is now available as a Revenue from the State of New Jersey, Department of Law & Public Safety, Aggressive Driving Grant.
BE IT FURTHER RESOLVED by the like sum of $4,000.00 is hereby appropriated under the caption titled Aggressive Driving Grant; and
BE IT FURTHER RESOLVED, that the above is a result of funds from The State of New Jersey, Department of Law & Public Safety Grant in the amount of $4,000.00; and
BE IT FURTHER RESOLVED that two copies of this Resolution be filed with the Director of the Division of Local Government Services.
RESOLUTION 07- 249
A RESOLUTION AUTHORIZING FILING OF MORRIS COUNTY OPEN SPACE GRANT
BE IT RESOLVED by the Township Committee of the Township of Long Hill in the County of Morris, State of New Jersey as follows:
1. The Mayor, Township Clerk and Township Administrator are hereby authorized to execute and sign all documents necessary to effectuate the receipt of grant monies from the Morris County Open Space Program relative to the applications for Block 14602, Lots 11 & 12 (commonly known as 644 Meyersville Road, Meyersville) and Block 10801, Lot 6.01 (commonly known as 491 Valley Road, Gillette).
2. The Township accepts all conditions as set forth in the application.
TOWNSHIP OF LONG HILL
RESOLUTION 07- 250
A RESOLUTION AUTHORIZING UNIFORM CONSTRUCTION CODE PERMIT REVIEWS TO BE PERFORMED BY OTHER AGENCIES
WHEREAS, Chapter 23 of Title 5 of the New Jersey Administrative Code governs the Uniform Construction Code; and
WHEREAS, Section 4.5 of the Uniform Construction Code governs the administrative and enforcement of municipal enforcing agencies; and
WHEREAS, Sub-section 4.5(j) of the Uniform Construction Code, entitled “Conflict of Interest”, was recently amended to add public officials and employees having a direct or indirect control over the funding or operations of an enforcing agency, as well as their close relatives and household members, to the list of those whose project plans shall be reviewed and inspected by another enforcing agency in order to avoid an actual or potential situation in which code officials and inspectors might be subject to undue influence, whether actual or perceived; and
WHEREAS, any officials subject to the provisions of NJAC 23:5-4.5(j) will have their Uniform Construction Code permits reviewed, issued and inspected by the staff of an adjoining community; and
WHEREAS, the Township of Chatham, Morris County and the Township of Berkeley Heights, Union County, are the closest in proximity to the Township of Long Hill with which the Township of Long Hill does not share common personnel; and
WHEREAS, the Township of Chatham and the Township of Berkeley Heights have agreed to review, issue and inspect all Uniform Construction Code permits presented to the Township of Long Hill Construction Office for zoning and engineering reviews.
NOW, THEREFORE BE IT RESOLVED by the Township Committee of the Township of Long Hill in the County of Morris, State of New Jersey as follows:
1. Sub-section 4.5(j) of the Uniform Construction Code, entitled “Conflict of Interest”, was recently amended to add pubic officials and employees having a direct or indirect control over the funding or operations of an enforcing agency, as well as their close relatives and household members, to the list of those whose project plans shall be reviewed and inspected by another enforcing agency in order to avoid an actual or potential situation in which code officials and inspectors might be subject to undue influence, whether actual or perceived
2. Any and all Uniform Construction Code permits presented to the Township of Long Hill for zoning and engineering reviews shall be transferred to either the Township of Chatham or the Township of Berkeley Heights construction Offices for plan review, inspection and processing; and
3. Any and all Uniform Construction Code permits presented to the either the Township of Chatham or the Township of Berkeley Heights construction Offices for plan review, inspection and processing shall be accepted by the Township of Long Hill.
The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Absent
Mayor Vitureira Aye
Mr. Sheola read the following resolution:
RESOLUTION 07- 251
ACCEPTING RETIREMENT OF CFO ROSALIE TEBBS
BE IT RESOLVED by the Township Committee of the Township of Long Hill in the County of Morris, State of New Jersey as follows:
1. The Township Committee hereby accepts the retirement of CFO Rosalie Tebbs, effective August 1, 2007.
2. The Township Committee hereby authorizes the execution of a settlement agreement with Rosalie Tebbs to be finalized through negotiations.
3. This authorization is contingent upon Rosalie Tebbs’ signing a general release in form acceptable to the Township Attorney.
Mayor Vitureira thanked Ms. Tebbs for her years of service and for continuing to serve as a consultant during the transition. Mr. Aroneo thanked Ms. Tebbs for her years of service and wished her well in her retirement. Mr. Briggs stated that as a member of the finance committee, Ms. Tebbs always provided requested information promptly.
Mayor Vitureira opened the meeting to the public regarding this resolution. No one wished to be heard.
On motion of Mayor Vitureira, seconded by Mr. Briggs, Resolution #07-251 was approved. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Absent
Mayor Vitureira Aye
Mr. Sheola read the following resolution:
RESOLUTION 07-252
APPOINTING CHIEF FINANCIAL OFFICER
WHEREAS, Ms. Rosalie Tebbs will retire as the Township Chief Financial Officer (“CFO”) effective August 1, 2007 in accordance with Resolution and Stipulation of the Township of Long Hill and;
WHEREAS, the Township of Long Hill is in need of the services of a Certified Municipal Finance Officer pursuant to N.J.S.A. 40A:9-140.13; and
WHEREAS, Richard J. Sheola has the necessary license, education and experience to serve as a Chief Financial Officer; and
WHEREAS, the Township Committee pursuant to the provisions of N.J.A. 40A:9-140.13, et seq., Richard J. Sheola, Certified Municipal Finance Officer License Number 73 is appointed as Chief Finance Officer, effective August January 1, 2007 and expiring July December 31, 2011 2010; and
WHEREAS, in accordance with Resolution 07-175, Richard J. Sheola will receive his normal compensation for his additional duties as Chief Municipal Finance Officer.
NOW, THEREFORE, BE IT RESOLVED that the Township Committee of the Township of Long Hill in the County of Morris, State of New Jersey as follows:
1. Richard J. Sheola, Certified Municipal Finance Officer License Number 73, is hereby appointed Chief Finance Officer for the Township of Long Hill for the term effective August January 1, 2007 and expiring July December 31, 2011 2010 at no additional compensation.
2. A certified true copy of this resolution is to be forwarded to the Division of Local Government Services, Department of Community Affairs, State of New Jersey.
Mayor Vitureira opened the meeting to the public regarding this resolution. No one wished to be heard.
Mr. Aroneo thanked Mr. Sheola for taking on this responsibility. Mr. Pidgeon explained that the appointment is effective tonight and expires January 31, 2010; the four year term begins January 1, 2007.
On motion of Mayor Vitureira, seconded by Mr. Aroneo, Resolution #07-252 was approved. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Absent
Mayor Vitureira Aye
Mr. Sheola read the following resolution:
RESOLUTION 07-253
AWARD CONTRACT UNDER FAIR AND OPEN PROCEDURES FOR
CONSTRUCTION INSPECTION -
MAIN AVENUE REVITALIZATION
BE IT RESOLVED by the Township Committee of the Township of Long Hill in the County of Morris, State of New Jersey as follows:
1. The Township Engineer solicited proposals from qualified firms on June 1, 2007 and four (4) responses were received.
2. T&M Associates submitted the lowest price for Construction Administration services at an amount not to exceed $9,689.00.
3. The Mayor and Clerk are hereby authorized to sign an agreement with T&M Associates for Construction Administration services for the Main Avenue Revitalization Project.
4. The Finance Officer has certified sufficient funds are available under account C-04-55-110-001-C.
Mr. Sheola explained that a construction administration firm is necessary for the job due to the complexity of federal regulations. Mayor Vitureira opened the meeting to the public regarding this resolution. No one wished to be heard.
On motion of Mayor Vitureira, seconded by Mr. Briggs, Resolution #07-253 was approved. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Absent
Mayor Vitureira Aye
Mr. Sheola read the following resolutions:
RESOLUTION 07-254
AMENDING RESOLUTION 07-188 ENTITLED
APPOINTING 2007 STIRLING LAKE STAFF
BE IT RESOLVED by the Township Committee of the Township of Long Hill, in the County of Morris, State of New Jersey, that Resolution 07-188 appointing 2007 Stirling Lake Staff is hereby amended to include the following:
Name Position Rate of Pay/Hour
Lauren Laverio Lifeguard $10.00
Mike Stanch Lifeguard $10.00
Melanie Roshto Lifeguard $ 9.50
Chris Arrighi Lifeguard $ 8.75
Erica Jungles Lifeguard $ 8.75
RESOLUTION 07-255
AMENDING RESOLUTION 07-209 ENTITLED APPOINTING 2007 SUMMER RECREATION PLAYGROUND PERSONNEL
BE IT RESOLVED by the Township Committee of the Township of Long Hill, in the County of Morris, State of New Jersey, that Resolution 07-209 appointing 2007 Summer Recreation Playground Personnel is hereby amended to include the following:
Name Position Salary Pr Hr.
Tyler Parchment Counselor $ 9.00
Mayor Vitureira opened the meeting to the public for questions or comments regarding resolutions 07-254 and 07-255.
On motion of Mayor Vitureira, seconded by Mr. Aroneo, Resolution #07-254 and #07-255 were approved. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Absent
Mayor Vitureira Aye
Mr. Pidgeon stated that resolution 07-256 is regarding adopting the Government Records Council model OPRA public records request form.
RESOLUTION 07-256
ADOPTING GOVERNMENT RECORDS COUNCIL MODEL OPEN PUBLIC RECORDS FORM FOR THE TOWNSHIP OF LONG HILL
BE IT RESOLVED by the Township Committee of the Township of Long Hill, in the County of Morris, State of New Jersey the Model Open Public records Form prescribed by the Government Records Council is hereby adopted as the Official Open Pubic records Request form for the Township of Long Hill, New Jersey.
Mr. Pidgeon explained that when OPRA was first instated, various models of the form existed and the Township adopted one of them; since then the GRC has adopted a model form, someone questioned some aspects of the Township’s current request form and it was his recommendation to adopt the GRC model form.
Mayor Vitureira opened the meeting to the public regarding this resolution.
Dennis Sandow, Millington, inquired if the old forms will still be acceptable. Mr. Sheola responded in the negative.
On motion of Mayor Vitureira, seconded by Mr. Aroneo, Resolution #07-256 was approved. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Absent
Mayor Vitureira Aye
Mayor Vitureira opened the meeting to the public.
Suzanne Dapkins, Gillette, thanked the Township for applying for the Open Space Grant and inquired if the Governing Body intended to skip over the Employee/Volunteer Recognition discussion item. Ms. Dapkins stated that she started the practice when she was Mayor, it was relatively inexpensive and the employee and volunteer dinners were combined to save money. Mayor Vitureira stated that the dinner will be held on November 1st pending approval of the Township Committee.
On motion of Mr. Aroneo, seconded by Mayor Vitureira, that permission to hold the Employee/Volunteer Recognition Dinner on November 1, 2007 be granted. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Absent
Mayor Vitureira Aye
Mr. Sheola stated that some details need to be worked out and suggested that one member of the Governing Body work with the staff regarding the issues. Mr. Aroneo volunteered. Mr. Sheola stated that the employees working on the dinner will be: Ms. Tsimboukis, Ms. Imiolek, Ms. Macaluso and Mr. Sheola.
Dennis Sandow, Millington, thanked the employees who helped make the bike race a success and spoke regarding the site triangle at the corner of Northfield and Valley Road and relocating the stop sign. Mayor Vitureira directed Mr. Sheola and Chief Hedden to look into the matter. Mr. Aroneo stated that another resident has requested that the intersection of Carlton Road and Long Hill Road be examined, suggested that the police make a list of intersections with site problems and that residents be notified prior to trimming. Mr. Sandow stated that the municipal parking lot is hazardous and suggested creating a traffic control ordinance.
Gary Pratt, Gillette, thanked the Governing Body for expanding the senior bus service to the library and voiced concern regarding aggressive and misleading Verizon salesmen. Mr. Pidgeon explained that solicitors must register with the police department, while the ordinance limits time, the Township cannot restrict frequency and noted that complaints can be voiced to Verizon. Mayor Vitureira directed Mr. Sheola to send a letter to Verizon. Mr. Aroneo inquired regarding the results of Assemblyman Bramnick’s conversations with Verizon and suggested contacting Assemblyman Bramnick. Mayor Vitureira stated that he was advised of a procedure being in place.
Dennis Sandow, Millington, suggested changing the solicitation ordinance to read that hang tags cannot be left on doors. Mayor Vitureira directed Mr. Pidgeon to look into the matter.
No one else wished to be heard and Mayor Vitureira closed the meeting to the public.
The Township Committee recessed at 9:26 p.m.
*The Township committee reconvened at 10:00 p.m.
RESOLUTION 07-244
APPROVING PAYMENT OF BILLS
BE IT RESOLVED, that the Township Committee of the Township of Long Hill does hereby approve the payment of the bills as presented by the Chief Financial Officer.
BE IT FURTHER RESOLVED, that the bills list be appended to the official minutes.
On motion of Mayor Vitureira, seconded by Mr. Briggs, that resolution 07-244 was approved. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Absent
Mayor Vitureira Aye
On motion of Mr. Briggs, seconded by Mr. Aroneo and unanimous voice vote, the meeting adjourned at 10:02 p.m.
Respectfully submitted,
______________________________
Anna Imiolek, RMC
Deputy Municipal Clerk
* The recorder was not turned back on when the Township Committee reconvened at 10:00 p.m. The italicized portion was compiled from information provided by Mr. Sheola.
JULY 25, 2007 REGULAR SESSION
The Township Committee of the Township of Long Hill, County of Morris, State of New Jersey, convened in Regular Session at the Municipal Building, 915 Valley Road, Gillette, New Jersey, on Wednesday, July 25, 2007 at 7:00 p.m.
Mayor Vitureira noted that the Township Committee will meet in Executive Session from 7:00 P.M. until 7:30 P.M.
RESOLUTION #07-243
BE IT RESOLVED, that the Township Committee of Long Hill Township, pursuant to the provision of P.L. 1975, Chapter 231 of the Open Public Meetings Act, meet in closed session for the purpose of possible litigation, property acquisition, contract negotiations and personnel.
BE IT FURTHER RESOLVED, that the Township Committee will disclose to the public at such time as appropriate action is taken on said matters, and when disclosure will not result in unwarranted invasion of individual privacy or prejudice to the best interests of the Township of Long Hill; provided such disclosure will not violate Federal, State or Local Statutes and does not fall within the attorney/client privilege.
On motion of Mr. Aroneo, seconded by Mr. Briggs, Resolution #07-243 was approved. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Absent
Mayor Vitureira Aye
The Township Committee convened to Executive Session at 7:03 p.m.
The Township Committee reconvened to Regular Session at 7:42 p.m.
Mr. Briggs led all present in the Pledge of Allegiance.
On roll call the following Committee members were present:
Jerry Aroneo
Mead Briggs
Mayor Vitureira
Absent: Chris Collins
Also present: Richard Sheola, Administrator/Acting Clerk
John Pidgeon, Township Attorney
Mayor Vitureira read the following statement:
In compliance with the Open Public Meetings Law of New Jersey, adequate notice of this meeting was included in a list of meetings notice sent in writing to the Echoes Sentinel, Courier News and Daily Record on January 3, 2007; posted on the bulletin board in the Municipal Building on January 3, 2007 and has remained continuously posted as the required notices under the Statute. In addition, a copy of this notice is and has been available to the public and is on file in the office of the Municipal Clerk.
Mayor Vitureira stated, that as a matter of procedure, it is the intention of the Township Committee not to continue any matter or introduce a new matter past 11:00 p.m. at any regular or special meeting of the Committee unless a motion is passed by the members then present to extend the meeting to a later specified cutoff time.
Mayor Vitureira announced that Committeewoman Gina Genovese resigned on July 16th and explained the replacement procedure.
Chief Hedden presented Sergeant Allen, Officer Sugalski and Officer Naga with Medical Assistance Awards and presented pins of recognition to the following First Aid Squad members: Irene Sachs, Chief Van Hann, Mark Stein, Tom English, Jim Dellureficio, Nancy Harris, Lianna Cohen and Bob English for their heroic and life saving efforts during a First Aid call on June 4th.
Mr. Sheola reported that the senior/disabled bus service would be expanded to include a stop at the library on Mondays and Fridays and a dial-a-ride service for seniors and disabled individuals, who need rides to local doctors, is being considered for the 2008 budget cycle.
Mayor Vitureira announced that the House passed an appropriations bill dedicating approximately $3.7 million for the Upper Passaic River Flood Wall Projects and the matter is now pending before the Senate. Mr. Sheola suggested that the Engineer, Attorney and Administrator begin working on the acquisition of easements. Mayor Vitureira concurred. Mr. Aroneo inquired regarding funding, noting that $3.6 million was supposed to be allocated by the Federal Government to Long Hill and Congressman Frelinghuysen’s last report stated that $2.6 million was being allocated. Mayor Vitureira directed Mr. Sheola to contact Congressman Frelinghuysen regarding this issue.
Mr. Aroneo stated that some residents have voiced concern that not everyone’s needs have been addressed with the project and more can be done.
On motion of Mr. Aroneo, seconded by Mayor Vitureira, and unanimous voice vote, that a Flood Mitigation Committee be created to address all the flood issues of the Township.
Mayor Vitureira opened the meeting to the public for comments regarding this issue.
Carol Prasa, Millington, inquired regarding responsibility if a neighborhood which never flooded before floods after the completion of the project. Mayor Vitureira suggested that the Flood Mitigation Committee address this question, stated that the structure of the Flood Mitigation Committee will be addressed at the next meeting and requested that an article be placed in the newspaper notifying residents of the committee and asking for volunteers.
No one else wished to be heard.
Mr. Pidgeon explained the request from the Long Hill Athletic Foundation’s for funding in the amount of $4,100 for scoreboards at Riverside Park. A discussion ensued. Mr. Sheola requested more time to research whether the item was funded in the 2006 budget or to find money in the 2007 budget. Mayor Vitureira directed that more research be conducted and the matter be revisited at the next meeting.
Mayor Vitureira opened the meeting to the public for questions or comments pertaining to this request. No one wished to be heard.
Mr. Sheola explained that the Township has a no refund policy for recreation programs, there have been a number of requests for refunds recently and noted policies utilized by other municipalities. A discussion ensued. There was a consensus to continue the no refund policy and determine extreme circumstances on a case by case basis.
Mayor Vitureira opened the meeting to the public regarding this issue. No one wished to be heard.
Mayor Vitureira stated that he attended a Freeholder sponsored conference on energy conservation and requested that Mr. Sheola contact the same company which the County utilized; the estimated cost of the review for the Township is $7,000. A discussion ensued. Mr. Aroneo noted that energy efficient equipment would be utilized for the pump stations and sewer system upgrades, the town hall building is relatively new and therefore would not yield much savings and instead suggested hiring a mechanical analyst to review the air conditioning system. Mr. Sheola explained that there is no obligation or cost to receive a proposal. The Governing Body authorized the request for a proposal. Mr. Briggs suggested that Mr. Sheola contact Len Hamilton who has been looking into other companies.
Mayor Vitureira opened the meeting to the public regarding this matter.
Dennis Sandow, Millington, inquired if the library would be included. Mr. Sheola responded in the affirmative. Mr. Sandow suggested including Riverside Park and installing a light switch by the door which would provide people exiting town hall 15 minutes worth of light in the parking lot. Mr. Aroneo suggested taking care of obvious matters rather than paying for a proposal by a company. Mr. Sheola noted that an electrician will be installing motion sensors in the bathrooms tomorrow. Mr. Aroneo suggested motion sensors in the parking lot.
No one else wished to be heard.
Mayor Vitureira announced that copies of sections of the Master Plan have been placed in the library and are being downloaded onto the website.
Mr. Briggs read by title:
Ordinance #209-07 entitled “An Ordinance Amending Ordinance #199-06 Pertaining to Salaries and Wages of Certain Officers and Employees of the Township of Long Hill for the Year 2007”.
Mr. Sheola explained that the ordinance separates the Administrator/Municipal Clerk positions, lowers the low end of the CFO salary range and adds a new section which allows for the creation of a part-time position out of any non-police and non-public works positions.
Mayor Vitureira opened the meeting to the public for a hearing on Ordinance #209-07.
Dennis Sandow, Millington, inquired if the combined position of Administrator/Clerk will remain as an option in the future. Mr. Pidgeon suggested that the ordinance be changed to show the position of Administrator/Clerk with a strikeout through it.
On motion of Mayor Vitureira, seconded by Mr. Briggs, and unanimous voice vote, that Ordinance 209-07 was amended to show the strike out of the combined Administrator/Clerk position.
Mr. Sandow inquired if the Deputy Clerk’s salary range has been checked against the Municipal Clerk’s salary range. Mayor Vitureira explained that these are just ranges and “there might be a reason to have it. In other words, if you have a Clerk who was a part-time Clerk, and a Deputy Clerk was a full-time Clerk it may work out that that’s the solution”. Mr. Sheola stated that the range has been reviewed and the Deputy Clerk’s range is lower.
No one else wished to be heard and Mayor Vitureira closed the hearing to the public.
On motion of Mr. Briggs, seconded by Mr. Aroneo, that Ordinance #209-07 be passed on final reading and adopted as published. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Absent
Mayor Vitureira Aye
Mr. Aroneo read by title:
Ordinance #212-07 entitled “Bond Ordinance Appropriating $1,880,100, and Authorizing the Issuance of $1,790,500 Bonds or Notes of the Township, for Various Improvements or Purposes Authorized to be Undertaken by the Township of Long Hill, in the County of Morris, New Jersey”.
Mr. Sheola noted some of the included items, explained funding and that the ordinance provides that the bonds/notes do not have to be issued all at once.
Mr. Aroneo inquired if BANs could be rolled into sewer debt through the State. Mr. Sheola stated that funding could be done through local money or with DEP but a lead time of 18 to 24 months is necessary to utilize DEP. Mr. Sheola explained that while sources can be combined at the onset, one cannot be used later on to offset another.
Mayor Vitureira opened the meeting to the public regarding ordinance 212-07. No one wished to be heard.
On motion of Mr. Aroneo, seconded by Mayor Vitureira, that Ordinance #212-07 was passed on first reading, published according to law, and that a public hearing hereon is scheduled for Wednesday, September 12, 2007 at 7:30 p.m. or soon thereafter, at the Municipal Building. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Absent
Mayor Vitureira Aye
Mayor Vitureira read by title:
Ordinance #213-07 entitled “An Ordinance Prohibiting Turning and Supplementing and Amending Chapter VII of the Township Code Entitled “Traffic”’.
Mr. Sheola explained that this ordinance is the result of a request that came through the traffic section of the police department in order to expedite traffic flow and to create a more favorable situation for pedestrians.
Chief Hedden explained the traffic problem and the new traffic plan. Mr. Briggs inquired regarding educating the public of the new regulations. Chief Hedden stated that literature will be sent home with students and an officer will be present once the ordinance is passed to assist in rerouting the traffic.
Mayor Vitureira opened the meeting to the public regarding ordinance 213-07. No one wished to be heard.
On motion of Mayor Vitureira, seconded by Mr. Briggs, that Ordinance #213-07 was passed on first reading, published according to law, and that a public hearing hereon be scheduled for Wednesday, September 12, 2007 at 7:30 p.m. or soon thereafter, at the Municipal Building. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Absent
Mayor Vitureira Aye
Mr. Briggs and Mr. Aroneo stated that they did not receive a copy of the bills. Mr. Aroneo suggested taking a break to review the bills. Mr. Sheola stated that there is also a list of amendments to the consent agenda based on the discussions which took place in executive session. Resolution 07-244 was pulled from the consent agenda.
Mayor Vitureira inquired regarding resolution 07-250, stating that the Township is prohibited from conducting the reviews in-house, and this should be reflected in the resolution.
On motion of Mayor Vitureira, seconded by Mr. Aroneo, and unanimous voice vote, resolution 07-250 was amended.
Mr. Sheola read by title additional resolutions: 07-251, 07-252, 07-253, 07-254, 07-255 and 07-256. Mayor Vitureira directed that these resolutions be considered individually.
Mayor Vitureira opened the meeting to the public for questions or comments regarding the consent agenda resolutions. No one wished to be heard.
On motion of Mayor Vitureira, seconded by Mr. Briggs, the following Consent Agenda Resolutions, with the exception of 07-244, were introduced and adopted as amended:
RESOLUTION 07-244
APPROVING PAYMENT OF BILLS
BE IT RESOLVED, that the Township Committee of the Township of Long Hill does hereby approve the payment of the bills as presented by the Chief Financial Officer.
BE IT FURTHER RESOLVED, that the bills list be appended to the official minutes.
RESOLUTION 07-245
AMENDING RESOLUTION 07-188 ENTITLED
APPOINTING 2007 STIRLING LAKE STAFF
BE IT RESOLVED by the Township Committee of the Township of Long Hill, in the County of Morris, State of New Jersey, that Resolution 07-188 appointing 2007 Stirling Lake Staff is hereby amended to include the following:
Name Position Rate of Pay/Hour
Danielle Jungles Lifeguard $ 8.50
Chris Arrighi Lifeguard $ 8.50
RESOLUTION 07-246
APPOINTING 2007 FIELD HOCKEY/LACROSSE CAMP DIRECTOR - ATKINS
BE IT RESOLVED that the Township Committee of the Township of Long Hill upon the advice and recommendation of Donna Mallery, Recreation Director, hereby appoints Lisa Atkins as 2007 Field Hockey/Lacrosse Camp Director at a rate of $25.00 per hour.
RESOLUTION 07-247
APPROVING GRADE ADVANCEMENT - MARCZEWSKI
BE IT RESOLVED, that the Township Committee of the Township of Long Hill, County of Morris, State of New Jersey, upon the advice and recommendation of Police Chief Daniel Hedden, does hereby approve the advancement of Officer James Marczewski to Officer Grade III, effective June 1, 2007 at an annual salary of $67,462.97, prorated for the remainder of the year.
BE IT FURTHER RESOLVED, that this advancement is consistent with the PBA 322 Collective Bargaining Agreement.
RESOLUTION 07-248
INSERTION OF SPECIAL ITEM OF REVENUE – STATE OF NEW JERSEY DEPT OF LAW & PUBLIC SAFETY AGGRESSIVE DRIVING GRANT
WHEREAS, N.J.S.A. 40 A:4-87 provides that the Director of Division of Local Government Services may approve the insertion of any special item of revenue in the budget or any county or municipality when such item shall have been made available by law and the amount thereof was not determined at the time of the adoption of the budget; and
WHEREAS, the Director may also approve the insertion of an item of appropriation for equal amount;
NOW, THEREFORE, BE IT RESOLVED, by the Township Committee of the Township of Long Hill, in the County of Morris, State of New Jersey hereby requests the Director of the Division of Local Government Services to approve the insertion of an item of revenue in the budget of the year 2007 in the sum of $4,000.000, which is now available as a Revenue from the State of New Jersey, Department of Law & Public Safety, Aggressive Driving Grant.
BE IT FURTHER RESOLVED by the like sum of $4,000.00 is hereby appropriated under the caption titled Aggressive Driving Grant; and
BE IT FURTHER RESOLVED, that the above is a result of funds from The State of New Jersey, Department of Law & Public Safety Grant in the amount of $4,000.00; and
BE IT FURTHER RESOLVED that two copies of this Resolution be filed with the Director of the Division of Local Government Services.
RESOLUTION 07- 249
A RESOLUTION AUTHORIZING FILING OF MORRIS COUNTY OPEN SPACE GRANT
BE IT RESOLVED by the Township Committee of the Township of Long Hill in the County of Morris, State of New Jersey as follows:
1. The Mayor, Township Clerk and Township Administrator are hereby authorized to execute and sign all documents necessary to effectuate the receipt of grant monies from the Morris County Open Space Program relative to the applications for Block 14602, Lots 11 & 12 (commonly known as 644 Meyersville Road, Meyersville) and Block 10801, Lot 6.01 (commonly known as 491 Valley Road, Gillette).
2. The Township accepts all conditions as set forth in the application.
TOWNSHIP OF LONG HILL
RESOLUTION 07- 250
A RESOLUTION AUTHORIZING UNIFORM CONSTRUCTION CODE PERMIT REVIEWS TO BE PERFORMED BY OTHER AGENCIES
WHEREAS, Chapter 23 of Title 5 of the New Jersey Administrative Code governs the Uniform Construction Code; and
WHEREAS, Section 4.5 of the Uniform Construction Code governs the administrative and enforcement of municipal enforcing agencies; and
WHEREAS, Sub-section 4.5(j) of the Uniform Construction Code, entitled “Conflict of Interest”, was recently amended to add public officials and employees having a direct or indirect control over the funding or operations of an enforcing agency, as well as their close relatives and household members, to the list of those whose project plans shall be reviewed and inspected by another enforcing agency in order to avoid an actual or potential situation in which code officials and inspectors might be subject to undue influence, whether actual or perceived; and
WHEREAS, any officials subject to the provisions of NJAC 23:5-4.5(j) will have their Uniform Construction Code permits reviewed, issued and inspected by the staff of an adjoining community; and
WHEREAS, the Township of Chatham, Morris County and the Township of Berkeley Heights, Union County, are the closest in proximity to the Township of Long Hill with which the Township of Long Hill does not share common personnel; and
WHEREAS, the Township of Chatham and the Township of Berkeley Heights have agreed to review, issue and inspect all Uniform Construction Code permits presented to the Township of Long Hill Construction Office for zoning and engineering reviews.
NOW, THEREFORE BE IT RESOLVED by the Township Committee of the Township of Long Hill in the County of Morris, State of New Jersey as follows:
1. Sub-section 4.5(j) of the Uniform Construction Code, entitled “Conflict of Interest”, was recently amended to add pubic officials and employees having a direct or indirect control over the funding or operations of an enforcing agency, as well as their close relatives and household members, to the list of those whose project plans shall be reviewed and inspected by another enforcing agency in order to avoid an actual or potential situation in which code officials and inspectors might be subject to undue influence, whether actual or perceived
2. Any and all Uniform Construction Code permits presented to the Township of Long Hill for zoning and engineering reviews shall be transferred to either the Township of Chatham or the Township of Berkeley Heights construction Offices for plan review, inspection and processing; and
3. Any and all Uniform Construction Code permits presented to the either the Township of Chatham or the Township of Berkeley Heights construction Offices for plan review, inspection and processing shall be accepted by the Township of Long Hill.
The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Absent
Mayor Vitureira Aye
Mr. Sheola read the following resolution:
RESOLUTION 07- 251
ACCEPTING RETIREMENT OF CFO ROSALIE TEBBS
BE IT RESOLVED by the Township Committee of the Township of Long Hill in the County of Morris, State of New Jersey as follows:
1. The Township Committee hereby accepts the retirement of CFO Rosalie Tebbs, effective August 1, 2007.
2. The Township Committee hereby authorizes the execution of a settlement agreement with Rosalie Tebbs to be finalized through negotiations.
3. This authorization is contingent upon Rosalie Tebbs’ signing a general release in form acceptable to the Township Attorney.
Mayor Vitureira thanked Ms. Tebbs for her years of service and for continuing to serve as a consultant during the transition. Mr. Aroneo thanked Ms. Tebbs for her years of service and wished her well in her retirement. Mr. Briggs stated that as a member of the finance committee, Ms. Tebbs always provided requested information promptly.
Mayor Vitureira opened the meeting to the public regarding this resolution. No one wished to be heard.
On motion of Mayor Vitureira, seconded by Mr. Briggs, Resolution #07-251 was approved. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Absent
Mayor Vitureira Aye
Mr. Sheola read the following resolution:
RESOLUTION 07-252
APPOINTING CHIEF FINANCIAL OFFICER
WHEREAS, Ms. Rosalie Tebbs will retire as the Township Chief Financial Officer (“CFO”) effective August 1, 2007 in accordance with Resolution and Stipulation of the Township of Long Hill and;
WHEREAS, the Township of Long Hill is in need of the services of a Certified Municipal Finance Officer pursuant to N.J.S.A. 40A:9-140.13; and
WHEREAS, Richard J. Sheola has the necessary license, education and experience to serve as a Chief Financial Officer; and
WHEREAS, the Township Committee pursuant to the provisions of N.J.A. 40A:9-140.13, et seq., Richard J. Sheola, Certified Municipal Finance Officer License Number 73 is appointed as Chief Finance Officer, effective August January 1, 2007 and expiring July December 31, 2011 2010; and
WHEREAS, in accordance with Resolution 07-175, Richard J. Sheola will receive his normal compensation for his additional duties as Chief Municipal Finance Officer.
NOW, THEREFORE, BE IT RESOLVED that the Township Committee of the Township of Long Hill in the County of Morris, State of New Jersey as follows:
1. Richard J. Sheola, Certified Municipal Finance Officer License Number 73, is hereby appointed Chief Finance Officer for the Township of Long Hill for the term effective August January 1, 2007 and expiring July December 31, 2011 2010 at no additional compensation.
2. A certified true copy of this resolution is to be forwarded to the Division of Local Government Services, Department of Community Affairs, State of New Jersey.
Mayor Vitureira opened the meeting to the public regarding this resolution. No one wished to be heard.
Mr. Aroneo thanked Mr. Sheola for taking on this responsibility. Mr. Pidgeon explained that the appointment is effective tonight and expires January 31, 2010; the four year term begins January 1, 2007.
On motion of Mayor Vitureira, seconded by Mr. Aroneo, Resolution #07-252 was approved. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Absent
Mayor Vitureira Aye
Mr. Sheola read the following resolution:
RESOLUTION 07-253
AWARD CONTRACT UNDER FAIR AND OPEN PROCEDURES FOR
CONSTRUCTION INSPECTION -
MAIN AVENUE REVITALIZATION
BE IT RESOLVED by the Township Committee of the Township of Long Hill in the County of Morris, State of New Jersey as follows:
1. The Township Engineer solicited proposals from qualified firms on June 1, 2007 and four (4) responses were received.
2. T&M Associates submitted the lowest price for Construction Administration services at an amount not to exceed $9,689.00.
3. The Mayor and Clerk are hereby authorized to sign an agreement with T&M Associates for Construction Administration services for the Main Avenue Revitalization Project.
4. The Finance Officer has certified sufficient funds are available under account C-04-55-110-001-C.
Mr. Sheola explained that a construction administration firm is necessary for the job due to the complexity of federal regulations. Mayor Vitureira opened the meeting to the public regarding this resolution. No one wished to be heard.
On motion of Mayor Vitureira, seconded by Mr. Briggs, Resolution #07-253 was approved. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Absent
Mayor Vitureira Aye
Mr. Sheola read the following resolutions:
RESOLUTION 07-254
AMENDING RESOLUTION 07-188 ENTITLED
APPOINTING 2007 STIRLING LAKE STAFF
BE IT RESOLVED by the Township Committee of the Township of Long Hill, in the County of Morris, State of New Jersey, that Resolution 07-188 appointing 2007 Stirling Lake Staff is hereby amended to include the following:
Name Position Rate of Pay/Hour
Lauren Laverio Lifeguard $10.00
Mike Stanch Lifeguard $10.00
Melanie Roshto Lifeguard $ 9.50
Chris Arrighi Lifeguard $ 8.75
Erica Jungles Lifeguard $ 8.75
RESOLUTION 07-255
AMENDING RESOLUTION 07-209 ENTITLED APPOINTING 2007 SUMMER RECREATION PLAYGROUND PERSONNEL
BE IT RESOLVED by the Township Committee of the Township of Long Hill, in the County of Morris, State of New Jersey, that Resolution 07-209 appointing 2007 Summer Recreation Playground Personnel is hereby amended to include the following:
Name Position Salary Pr Hr.
Tyler Parchment Counselor $ 9.00
Mayor Vitureira opened the meeting to the public for questions or comments regarding resolutions 07-254 and 07-255.
On motion of Mayor Vitureira, seconded by Mr. Aroneo, Resolution #07-254 and #07-255 were approved. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Absent
Mayor Vitureira Aye
Mr. Pidgeon stated that resolution 07-256 is regarding adopting the Government Records Council model OPRA public records request form.
RESOLUTION 07-256
ADOPTING GOVERNMENT RECORDS COUNCIL MODEL OPEN PUBLIC RECORDS FORM FOR THE TOWNSHIP OF LONG HILL
BE IT RESOLVED by the Township Committee of the Township of Long Hill, in the County of Morris, State of New Jersey the Model Open Public records Form prescribed by the Government Records Council is hereby adopted as the Official Open Pubic records Request form for the Township of Long Hill, New Jersey.
Mr. Pidgeon explained that when OPRA was first instated, various models of the form existed and the Township adopted one of them; since then the GRC has adopted a model form, someone questioned some aspects of the Township’s current request form and it was his recommendation to adopt the GRC model form.
Mayor Vitureira opened the meeting to the public regarding this resolution.
Dennis Sandow, Millington, inquired if the old forms will still be acceptable. Mr. Sheola responded in the negative.
On motion of Mayor Vitureira, seconded by Mr. Aroneo, Resolution #07-256 was approved. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Absent
Mayor Vitureira Aye
Mayor Vitureira opened the meeting to the public.
Suzanne Dapkins, Gillette, thanked the Township for applying for the Open Space Grant and inquired if the Governing Body intended to skip over the Employee/Volunteer Recognition discussion item. Ms. Dapkins stated that she started the practice when she was Mayor, it was relatively inexpensive and the employee and volunteer dinners were combined to save money. Mayor Vitureira stated that the dinner will be held on November 1st pending approval of the Township Committee.
On motion of Mr. Aroneo, seconded by Mayor Vitureira, that permission to hold the Employee/Volunteer Recognition Dinner on November 1, 2007 be granted. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Absent
Mayor Vitureira Aye
Mr. Sheola stated that some details need to be worked out and suggested that one member of the Governing Body work with the staff regarding the issues. Mr. Aroneo volunteered. Mr. Sheola stated that the employees working on the dinner will be: Ms. Tsimboukis, Ms. Imiolek, Ms. Macaluso and Mr. Sheola.
Dennis Sandow, Millington, thanked the employees who helped make the bike race a success and spoke regarding the site triangle at the corner of Northfield and Valley Road and relocating the stop sign. Mayor Vitureira directed Mr. Sheola and Chief Hedden to look into the matter. Mr. Aroneo stated that another resident has requested that the intersection of Carlton Road and Long Hill Road be examined, suggested that the police make a list of intersections with site problems and that residents be notified prior to trimming. Mr. Sandow stated that the municipal parking lot is hazardous and suggested creating a traffic control ordinance.
Gary Pratt, Gillette, thanked the Governing Body for expanding the senior bus service to the library and voiced concern regarding aggressive and misleading Verizon salesmen. Mr. Pidgeon explained that solicitors must register with the police department, while the ordinance limits time, the Township cannot restrict frequency and noted that complaints can be voiced to Verizon. Mayor Vitureira directed Mr. Sheola to send a letter to Verizon. Mr. Aroneo inquired regarding the results of Assemblyman Bramnick’s conversations with Verizon and suggested contacting Assemblyman Bramnick. Mayor Vitureira stated that he was advised of a procedure being in place.
Dennis Sandow, Millington, suggested changing the solicitation ordinance to read that hang tags cannot be left on doors. Mayor Vitureira directed Mr. Pidgeon to look into the matter.
No one else wished to be heard and Mayor Vitureira closed the meeting to the public.
The Township Committee recessed at 9:26 p.m.
*The Township committee reconvened at 10:00 p.m.
RESOLUTION 07-244
APPROVING PAYMENT OF BILLS
BE IT RESOLVED, that the Township Committee of the Township of Long Hill does hereby approve the payment of the bills as presented by the Chief Financial Officer.
BE IT FURTHER RESOLVED, that the bills list be appended to the official minutes.
On motion of Mayor Vitureira, seconded by Mr. Briggs, that resolution 07-244 was approved. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Absent
Mayor Vitureira Aye
On motion of Mr. Briggs, seconded by Mr. Aroneo and unanimous voice vote, the meeting adjourned at 10:02 p.m.
Respectfully submitted,
______________________________
Anna Imiolek, RMC
Deputy Municipal Clerk
* The recorder was not turned back on when the Township Committee reconvened at 10:00 p.m. The italicized portion was compiled from information provided by Mr. Sheola.
Wednesday, October 3, 2007
July 11, 2007
MINUTES OF THE LONG HILL TOWNSHIP COMMITTEE
JULY 11, 2007 REGULAR SESSION
The Township Committee of the Township of Long Hill, County of Morris, State of New Jersey, convened in Regular Session at the Municipal Building, 915 Valley Road, Gillette, New Jersey, on Wednesday, July 11, 2007 at 7:00 p.m.
Mayor Vitureira noted that the Township Committee will meet in Executive Session from 7:00 P.M. until 7:30 P.M.
RESOLUTION #07-222
BE IT RESOLVED, that the Township Committee of Long Hill Township, pursuant to the provision of P.L. 1975, Chapter 231 of the Open Public Meetings Act, meet in closed session for the purpose of possible litigation, property acquisition, contract negotiations and personnel.
BE IT FURTHER RESOLVED, that the Township Committee will disclose to the public at such time as appropriate action is taken on said matters, and when disclosure will not result in unwarranted invasion of individual privacy or prejudice to the best interests of the Township of Long Hill; provided such disclosure will not violate Federal, State or Local Statutes and does not fall within the attorney/client privilege.
On motion of Mr. Collins, seconded by Mr. Aroneo, Resolution #07-222 was approved. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Aye
Ms. Genovese Absent
Mayor Vitureira Aye
The Township Committee convened to Executive Session at 7:03 p.m.
The Township Committee reconvened to Regular Session at 7:41 p.m.
Mr. Collins led all present in the Pledge of Allegiance.
On roll call the following Committee members were present:
Jerry Aroneo
Mead Briggs
Chris Collins
Mayor Vitureira
Absent: Gina Genovese
Also present: Richard Sheola, Administrator/Acting Clerk
John Pidgeon, Township Attorney
Mayor Vitureira read the following statement:
In compliance with the Open Public Meetings Law of New Jersey, adequate notice of this meeting was included in a list of meetings notice sent in writing to the Echoes Sentinel, Courier News and Daily Record on January 3, 2007; posted on the bulletin board in the Municipal Building on January 3, 2007 and has remained continuously posted as the required notices under the Statute. In addition, a copy of this notice is and has been available to the public and is on file in the office of the Municipal Clerk.
Mayor Vitureira stated, that as a matter of procedure, it is the intention of the Township Committee not to continue any matter or introduce a new matter past 11:00 p.m. at any regular or special meeting of the Committee unless a motion is passed by the members then present to extend the meeting to a later specified cutoff time.
Mr. Aroneo reported the following: The Open Space Advisory Committee is reviewing paper streets in order to determine whether any can be vacated and recommended the appointment of Larry Mammone to the Open Space Advisory Committee.
On motion of Mr. Aroneo, seconded by Mayor Vitureira, and unanimous voice vote, that Larry Mammone was appointed to the Open Space Advisory Committee.
Mr. Aroneo further reported: The Road Department replaced a rotted pipe on White Bridge Road and installed a drainage pipe on Railroad Avenue. The CAC established procedures for posting messages on LHTV channel 25; which is to forward the forms to the receptionist who will then forward them to the CAC. The Beautification and Enhancement Committee is reviewing proposals for the welcome signs.
Mr. Briggs reported the following: The Stirling & Millington Fire Companies each responded to 19 calls in June. Specs for the Stirling Fire Company’s new pumper were dropped off today and the Millington Fire Company’s brush truck should be finished by the end of the month. Both Fire Companies and the Fire Inspector will be taking advantage of the communications grant balance. The Planning Board discussed the ANJEC grant and approved an application on Carlton Road.
Mr. Collins reported the following: Lounsberry Meadow is continuing discussions with Bank of America regarding the partnership agreement and investigating the possibility of placing solar panels on their rooftop. The Recreation Advisory Committee is investigating the installation of a slide at Stirling Lake and having bands in September. The calendar on the recreation website has been updated. Sandlot baseball for ages 5 – 13 is available on Wednesday nights; more information is on the recreation website.
Mayor Vitureira reported the following: Chief Hedden is doing an excellent job with the Police Department transition. The Senior party was successful. The Sewer Department is narrowing down problem areas and is currently focusing on the Morristown pump station area. The LHTV bulletin board can now be viewed via the Township website.
Mr. Sheola reported that there was a discussion after the last meeting regarding having the agendas on laptops versus paper, noted that the price would be over $1,000 per unit and recommended holding off until 2008.
Mr. Sheola explained that the analysis of existing capital versus the current list showed a savings of approximately $81,000 and spoke against utilizing funds from ordinances which have been adopted since 2005. Mr. Sheola recommended finalizing discussions and moving forward, noting that the brush truck will be completed in approximately a month and funds need to be available before it can be picked up.
Mr. Aroneo suggested conducting the Mitchell Road ditch repair in-house rather than through capital funding. Mr. Sheola suggested funding the repair, conducting a cost estimate and noted that the portion of the ordinance could be cancelled or reserved. Mr. Aroneo suggested financing the project through the 2008 operating budget. Mr. Sheola explained that one of the only exceptions to the cap will be the capital budget and debt service and that he will direct the Engineer to do a cost analysis.
Mr. Briggs inquired if ditch rehabilitation and road resurfacing/stormwater improvement could be combined, so the funding could be utilized to repair another roadway if the ditch repair is conducted in-house. Mr. Pidgeon explained that Bond Counsel attempts to make the ordinance flexible.
Mayor Vitureira inquired regarding pump stations. Mr. Sheola stated that all six need attention, they will not all be shut down at the same time and the project will take approximately one year. A discussion ensued regarding payments and funding. Mayor Vitureira directed that Bond Counsel prepare an ordinance for introduction at the next meeting.
Mr. Sheola noted that the court received a good report in their annual audit.
Mayor Vitureira explained the request for a refund of 2004 and 2005 sewer charges from Richard Olin. Mr. Collins suggested authorizing the refund if Mr. Olin can provide records of credit from the water company. Mr. Aroneo concurred. Mayor Vitureira directed Mr. Sheola to write to Mr. Olin requesting the information. Mr. Pidgeon advised that the refund should be done by resolution, with the inclusion of specific amounts, after receipt of documentation.
Mayor Vitureira opened the meeting to the public for comments regarding this issue. No one wished to be heard.
Mayor Vitureira noted the request for support of naming the Great Swamp’s new visitor center the “Helen C. Fenske Visitor Center”.
Mayor Vitureira opened the meeting to the public for questions pertaining to this matter. No one wished to be heard. A resolution is on the Consent Agenda.
Mr. Collins read by title:
Ordinance #208-07 entitled “An Ordinance Amending Chapter III of the Township Code Entitled “Police Regulations”, Section 130 of the Township Land Use Ordinance Entitled “Bulk and Supplemental Regulations” and Section 151 Entitled “Off-Street Parking and Loading”.
On motion of Mr. Collins, seconded by Mayor Vitureira, that Ordinance #208-07 be passed on final reading and adopted as published.
Mr. Pidgeon explained the ordinance and read recommendations for additional changes to section 2 and 3, which were provided by the Planning Board. Mr. Pidgeon stated that the amendments could be approved tonight without further notice of publication.
On motion of Mayor Vitureira, seconded by Mr. Collins, and unanimous voice vote, that the amendments recommended by the Planning Board were approved.
Mayor Vitureira opened the meeting to the public for a hearing on Ordinance #208-07 as amended.
Joe Connolly, Millington, inquired regarding sections of ordinance 208-07. Mr. Pidgeon explained that the changes clarify the ordinance.
Dennis Sandow, Millington, suggested amendments to section 3-5A.4.
On motion of Mr. Aroneo, seconded by Mayor Vitureira, and unanimous voice vote, that “driveway or fire lane” be added to the end of the first paragraph of section 3-5A.4 and the word “or” be deleted. Mr. Pidgeon noted that the changes do not require any further notice or hearing.
Mr. Sandow voiced concern with the second line of 151.2 subsection e. A discussion ensued.
On motion of Mr. Collins seconded by Mayor Vitureira, and unanimous voice vote, that “Master Plan” in 151.2 subsection e be changed to “approving authority”.
Mr. Sandow, spoke regarding 152.3 subsection f and the ANJEC grant application. Mr. Collins stated that this is required under stormwater regulations.
No one else wished to be heard and Mayor Vitureira closed the hearing to the public.
The vote to adopt ordinance 208-07, as amended, was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Aye
Ms. Genovese Absent
Mayor Vitureira Aye
Mr. Briggs read by title:
Ordinance #210-07 entitled “An Ordinance Concerning the Library Board of Trustees and Supplementing and Amending Chapter II of the Township Code Entitled “Administration”.
Mr. Pidgeon explained that the ordinance, which is not required, was recommended by the Library Board of Trustees and the current Township Code does not contain any reference to the Board because once it is created it is governed by state statute.
Mayor Vitureira opened the meeting to the public for questions regarding the ordinance. No one wished to be heard.
On motion of Mr. Briggs, seconded by Mr. Collins, that Ordinance #210-07 was passed on first reading, published according to law, and that a public hearing hereon is scheduled for Wednesday, August 8, 2007 at 7:30 p.m. or soon thereafter, at the Municipal Building. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Aye
Ms. Genovese Absent
Mayor Vitureira Aye
Mr. Aroneo read by title:
Ordinance #211-07 entitled “An Ordinance Concerning the Open Space Advisory Committee and Amending Section 2-37 of the Township Code”.
Mr. Pidgeon explained that the ordinance changes the composition of the Open Space Advisory Committee, expands the total number of members and the terms of the resident at-large members from one year to three years, requires that the terms be staggered, increases the number of meetings from two per year to once a month and enables the Board to appoint the chairman.
Mayor Vitureira opened the meeting to the public for questions regarding ordinance 211-07.
Joe Connolly, Millington, inquired if the two introduced ordinances are available to the public free of charge until they are approved. Mayor Vitureira and Mr. Pidgeon responded in the affirmative.
No one else wished to be heard.
On motion of Mr. Aroneo seconded by Mr. Briggs, that Ordinance #211-07 was passed on first reading, published according to law, and that a public hearing hereon be scheduled for Wednesday, August 8, 2007 at 7:30 p.m. or soon thereafter, at the Municipal Building. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Aye
Ms. Genovese Absent
Mayor Vitureira Aye
Mr. Sheola stated that the last sentence of resolution 07-240 should read for “field maintenance” not “Stirling Village Revitalization Project”. Mr. Aroneo inquired if Us Athletic is the current contractor. Mr. Sheola responded in the negative.
Mayor Vitureira opened the meeting to the public for questions or comments regarding the consent agenda resolutions. No one wished to be heard.
On motion of Mayor Vitureira, seconded by Mr. Collins, the following Consent Agenda Resolutions, were introduced and adopted as amended:
RESOLUTION 07-223
NAMING OF THE GREAT SWAMP’S VISITOR CENTER –
THE HELEN FENSKE VISITOR CENTER
WHEREAS, Helen Fenske has played a very important role in the initial preservation of the Great Swamp by dedicating her time and energy to help raise money to purchase the initial 3,000 acres for New Jersey’s first national refuge; and
WHEREAS, Helen Fenske has been a pioneer for positive New Jersey environmental achievements that have supported the Great Swamp including the establishment of the Department of Environmental Protection, the foundation for the Green Acres Program, and the establishment of the state’s first freshwater wetlands legislation; and
WHEREAS, the Township of Long Hill strongly supports the Great Swamp National Wildlife Refuge’s recommendation to name the new Great Swamp’s Visitor Center after Helen Fenske; and
NOW, THEREFORE, BE IT RESOLVED that the Township Committee of the Township of Long Hill, County of Morris, State of New Jersey urges the Department of the Interior to name the Great Swamp’s new visitor center, the Helen C. Fenske Visitor Center in honor of her positive actions in the creation and expansion of the Great Swamp National Wildlife Refuge.
RESOLUTION 07-224
APPROVING RAFFLE LICENSE # 07-11 – MEYERSVILLE PRESBYTERIAN CHURCH
BE IT RESOLVED, that the Township Committee of the Township of Long Hill upon the advice of the Township Clerk, that all documents have been reviewed and are in good order, does hereby authorize the Township Clerk to issue Raffle License Number 07-11 to the Meyersville Presbyterian Church for an On-Premise Raffle to be held on October 20, 2007 at 8:00 p.m. at 223 Hickory Tavern Road, Gillette, New Jersey 07933.
RESOLUTION 07-225
APPROVING RAFFLE LICENSE # 07-12 – MEYERSVILLE PRESBYTERIAN CHURCH
BE IT RESOLVED, that the Township Committee of the Township of Long Hill upon the advice of the Township Clerk, that all documents have been reviewed and are in good order, does hereby authorize the Township Clerk to issue Raffle License Number 07-12 to the Meyersville Presbyterian Church for a Tricky Tray Raffle to be held on October 20, 2007 at 8:00 p.m. at 223 Hickory Tavern Road, Gillette, New Jersey 07933.
RESOLUTION 07-226
APPROVING BLOCK PARTY REQUEST AND CLOSING OF LAURA DRIVE
BE IT RESOLVED that the Township Committee of the Township of Long Hill does hereby approve the request for a block party to be held on Laura Drive on Saturday, July 21, 2007 from 12:00 p.m. until 6:00 p.m. as noted in a letter received from Cheryl Killeen.
BE IT FURTHER RESOLVED that the Township Committee does hereby approve the request for the closing of Laura Drive with the provision that barricades are obtained from the Department of Public Works.
RESOLUTION 07-227
APPROVING REGULAR SESSION MINUTES (AS AMENDED) – FEBRUARY 28, 2007
BE IT RESOLVED, that the Township Committee of the Township of Long Hill does hereby approve the Regular Session Minutes of February 28, 2007 as amended, to include Resolution #07-076.
TOWNSHIP OF LONG HILL
RESOLUTION #07-228
A RESOLUTION AUTHORIZING THE REDUCTION OF GOLDCON, INC.’S MAINTENANCE BOND & ACCRUED INTEREST
WHEREAS, Terence Goldcon, c/o Goldcon, Inc., 230 Sherman Avenue, Suite 8, Berkeley Heights, New Jersey 07922 submitted application 00-06Z, for Block 26, Lot 1; and
WHEREAS, the Township Engineer has authorized the return of a portion of the maintenance bond & accrued interest; and
WHEREAS, the Chief Financial Officer has determined the portion of the maintenance bond & accrued interest is in the amount of $36,036.037; and
NOW, THEREFORE, BE IT RESOLVED, that the Township Committee of the Township of Long Hill hereby directs the Chief Financial Officer to return a portion of the maintenance bond & accrued interest in the amount of $36,036.37 to Terence Golden, c/o Goldcon, Inc., 230 Sherman Avenue, Suite 8, Berkeley Heights, New Jersey 07922.
RESOLUTION 07-229
AUTHORIZING THE RETURN OF INTEREST ON DEVELOPERS ESCROW – WANCHISEN
WHEREAS, Luann & Myron Wanchisen, 142 Waverly Avenue, Millington, New Jersey 07946 requested that the balance of the Developers Escrow be returned; and
WHEREAS, the balance was returned on June 13, 2007 per Resolution #07-185; and
WHEREAS, interest on the balance was omitted in error; and
WHEREAS, the Chief Financial Officer has determined that $12.96 remains in interest.
NOW, THEREFORE, BE IT RESOLVED that the Township Committee of the Township of Long Hill hereby directs the Chief Financial Officer to return the interest on the balance of the Developer’s Escrow in the amount of $12.96 to Luann & Myron Wanchisen, 142 Waverly Avenue, Millington, New Jersey 07946.
RESOLUTION 07-230
AMENDING RESOLUTION 07-188 ENTITLED
APPOINTING 2007 STIRLING LAKE STAFF
BE IT RESOLVED by the Township Committee of the Township of Long Hill, in the County of Morris, State of New Jersey, that Resolution 07-188 appointing 2007 Stirling Lake Staff is hereby amended to include the following:
Name Position Rate of Pay/Hour
Pawel Talaga Lifeguard $ 8.00
Sue Pfarr Lifeguard $ 9.25
RESOLUTION 07-231
AUTHORIZING REFUND OF 2007 SEWER USE CHARGE
BE IT RESOLVED, that the Township Committee of the Township of Long Hill upon the advice and recommendation of the Tax Collector, does hereby authorize a refund of the 2007 Sewer Use Charge due to overpayment to the following:
BLOCK LOT REFUND TO REFUND
12501 4 SCHITTIG, KLAUS D $15.00
85 CHURCH RD
MILLINGTON, NJ 07946
13101 22 GROOTHIUS, COLIN/ELIZABETH $380.00
256 HIGH STREET
STIRLING, NJ 07980
10701 804 ROCHE, ESTHER $15.00
52 SUNRISE DR
GILLETTE, NJ 07933
11511 20 DARBY, MARIE R $15.00
246 ESSEX STREET
STIRLING, NJ 07980
13802 4.01 MC CRACKEN, KEVIN.LAURA $36.00
27 MAGNA DR
GILLETTE, NJ 07933
RESOLUTION 07-232
AUTHORIZING ADJUSTMENTS TO THE 2007 SEWER BILLING
BE IT RESOLVED, that the Township Committee of the Township of Long Hill upon the advice and recommendation of the Tax Collector, does hereby authorize adjustments to the 2007 sewer billing due to water usage, senior deduction or billing error for the following:
BLOCK LOT ADJUSTMENT CREDIT DEBIT NAME
14205 5.15 WATER USAGE -320.00 CICCHETTI,
12501 4 SENIOR DEDUCTION -15.00 SCHITTIG
11511 20 SENIOR DEDUCTION -15.00 DARBY
12803 22 SENIOR DEDUCTION -15.00 LEMANSKI, A.
10701 804 SENIOR DEDUCTION -15.00 ROCHE
14205 5.16 WATER USAGE -161.00 VERDINO
13302 101 SENIOR DENIED 15.00 SCHUESLER
10701 905 SENIOR DENIED 15.00 ARCHES, C
12003 20 SENIOR DENIED 15.00 RIOLA
12101 3.03 SENIOR DENIED 15.00 WANG
RESOLUTION 07-233
APPOINTING 2007 EMERGENCY MANAGEMENT OPERATIONS CENTER STAFF
BE IT RESOLVED by the Township Committee of the Township of Long Hill that the following are hereby appointed for the year 2006 as the Emergency Management Operations Center Staff:
Emergency Management Operations Center Staff_________
Richard J. Sheola Public Services Assistant Coordinator
RESOLUTION 07-234
CONFIRMING MILEAGE RATE REIMBURSEMENT
WHEREAS, the Internal Revenue Service, Department of Treasury has increased the mileage rate to 48.5 cents a mile for the period of July 1, 2007 to December 31, 2007; and
WHEREAS, the Township Committee authorizes reimbursement at the IRS Mileage Rate for the same period of time, contingent that the proper backup paperwork is submitted to the Chief Financial Officer and a government voucher is properly executed.
NOW, THEREFORE, BE IT RESOLVED that the Township Committee of the Township of Long Hill in the County of Morris, State of New Jersey authorizes mileage reimbursement at a rate of 48.5 cents per mile for the period of July 1, 2007 until amended by Resolution of the Township Committee of the Township of Long Hill.
RESOLUTION #07-235
APPOINTING COMMISSIONER & ALTERNATE COMMISSIONER
TO THE MORRIS COUNTY JOINT INSURANCE FUND
BE IT RESOLVED, the by-laws of Morris County Joint Insurance Fund require a Commissioner to be appointed by each respective agency; and
BE IT RESOLVED, that the Township of Long Hill does not have an appointed Commissioner due to personnel changes; and
BE IT RESOLVED, the Township Committee of the Township of Long Hill desires to appoint Township Administrator Richard J. Sheola as Commissioner representing the Township of Long Hill at the meetings of the Morris County Joint Insurance Fund; and
BE IT RESOLVED, that Andrea Tsimboukis is hereby appointed Alternate Commissioner to the Morris County Joint Insurance Fund; and
BE IT FURTHER RESOLVED, that the Township Committee appoints Township Administrator Richard J. Sheola as Commissioner to the Morris County Joint Insurance Fund and Andrea Tsimboukis is appointed Alternate Commissioner effective immediately and until modified accordingly.
RESOLUTION 07-236
APPROVING SALARY INCREASE – DENISE GRIFFIN
BE IT RESOLVED, that the Township Committee of the Township of Long Hill, County of Morris, State of New Jersey does hereby approve a salary increase for Denise Griffin to $16.50 per hour, effective July 1, 2007.
RESOLUTION 07-237
APPROVING PAYMENT OF BILLS
BE IT RESOLVED, that the Township Committee of the Township of Long Hill does hereby approve the payment of the bills as presented by the Chief Financial Officer.
BE IT FURTHER RESOLVED, that the bills list be appended to the official minutes.
RESOLUTION 07-238
AUTHORIZING LONG HILL TOWNSHIP TO MAKE APPLICATION FOR THE WATCHUNG MUNICIPAL ALLIANCE FOR FUNDING ADMINISTERED THROUGH THE MORRIS COUNTY DEPARTMENT OF HUMAN SERVICES
WHEREAS, the Township Committee of the Township of Long Hill, County of Morris, State of New Jersey recognizes that the abuse of alcohol and drugs is a serious problem in our society amongst persons of all ages; and
WHEREAS, the Township recognizes that it is incumbent upon not only public officials but upon the entire community to take action to prevent such abuses in our community; and
WHEREAS, the Township Committee of Long Hill has applied for funding to the Governor’s Council on Alcoholism and Drug Abuse through the County of Morris.
NOW, THEREFORE, BE IT RESOLVED, that the Township Committee of the Township of Long Hill, County of Morris, State of New Jersey authorizes the Mayor to execute the grant application.
RESOLUTION 07-239
AUTHORIZING CHANGE ORDER NO. 1 TO THE CONTRACT WITH SUBURBAN CONSULTING ENGINEERS
WHEREAS, the Township Committee awarded a contract to Suburban Consulting Engineers in the amount of $10,000.00 for Manhole Rehabilitation work in connection with the inflow and infiltration project; and
WHEREAS, it was deemed prudent to have Suburban Consulting Engineers perform work on the project on a lump sum and time and materials basis; and
WHEREAS, the estimate for time and materials exceeded the estimate by $976.25, making a Change Order necessary; and
Change
Order # Description Amount Net Amount of
Contract
1 Manhole Rehabilitation $976.25 $10,976.25
NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Long Hill in the County of Morris, State of New Jersey as follows:
1. Change Order Number 1 as described in the preamble is hereby approved.
2. The change order shall be charged to C-04-55-818-001-F Certification of available funds by the Township Chief Financial Officer shall be attached to the original of this resolution and shall be maintained in the files of the Township Clerk.
RESOLUTION 07-240
AWARDING CONTRACT FOR FIELD MAINTENANCE
WHEREAS, the Township of Long Hill received four (4) sealed bids for Field Maintenance on July 3, 2007; and
WHEREAS, the bids received were as follows:
Bidder Year 1 Year 2 Total
Pat Scanlon Landscaping $56,875 $56,875 $113,750
US Athletic Fields $30,100 $30,100 $60,200
George Vetter Landscaping $33,490 $34,494.70 $69,984.70
High Valley Farm & Contracting $55,000 $57,750 $112,500
WHEREAS, US Athletic Fields was the lowest bid at a total of $60,200; and
WHEREAS, it was determined that US Athletic Fields was the lowest responsible bidder; and
WHEREAS, the Township Administrator, serving as the Purchasing Agent recommends the award of the contract for the Field Maintenance to US Athletic Fields PO Box 38, Skillman, NJ 08558; and
NOW, THEREFORE BE IT RESOLVED that the Township Committee of the Township of Long Hill, County of Morris, New Jersey as follows:
1. Award the contract to US Athletic Fields PO Box 38, Skillman, NJ 08558
2. The contract shall be in the amount of Thirty Thousand One Hundred Dollars ($30,100) for the year 2007 and Thirty Thousand One Hundred Dollars ($30,100) for the year 2008 contingent upon sufficient funds in the 2008 Municipal Budget.
3. Mayor and Municipal Clerk are hereby authorized and directed to execute the contract for field maintenance.
RESOLUTION #07- 241
EXECUTIVE SESSION
BE IT RESOLVED, that the Township Committee of Long Hill Township, pursuant to the provision of P.L. 1975, Chapter 231 of the Open Public Meetings Act meet in closed session for the purpose of possible litigation, property acquisition, contract negotiations and personnel.
BE IT FURTHER RESOLVED, that the Township Committee will disclose to the public at such time as appropriate action is taken on said matters, and when disclosure will not result in unwarranted invasion of individual privacy or prejudice to the best interests of the Township of Long Hill; provided such disclosure will not violate Federal, State or Local Statutes and does not fall within the attorney/client privilege.
The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Aye
Ms. Genovese Absent
Mayor Vitureira Aye
Mayor Vitureira opened the meeting to the public.
Sue Dapkins, Gillette, inquired if the Township has applied for Morris County Open Space funding, noting that the deadline is in a week and a half and an appraisal is required. Mayor Vitureira responded in the negative, stated that the recommendation was just received from the Open Space Advisory Committee and directed Mr. Sheola to look into this matter.
Joe Connolly, Millington, suggested that when channel 8 airs a meeting the date should be posted. Mayor Vitureira stated that the problem will hopefully be solved when the Township switches to channel 25. Mr. Connolly suggested a second mike for Mr. Pidgeon and Mr. Sheola, noted that when the Governing Body members speak to each other the microphones do not pick up the conversations and inquired regarding procedures for posting information on channel 25. Mayor Vitureira stated that the forms are available in the clerk’s office and on the Township website.
Dennis Sandow, Millington, invited everyone to attend the Freedom Tour Bike Race on July 17th, the Stirling Country Fair (alteration of the Millington Street Fair) on October 6th and the Classic Car Show on October 6th.
No one else wished to be heard and Mayor Vitureira closed the meeting to the public.
On motion of Mr. Collins, seconded by Mr. Briggs and unanimous voice vote, the meeting reconvened into Executive Session at 8:39 p.m.
*The Township Committee reconvened at 9:05 p.m.
RESOLUTION 07-242
AWARD CONTRACT UNDER FAIR AND OPEN PROCEDURES FOR
CONSTRUCTION ADMINISTRATION -
MAIN AVENUE REVITALIZATION
BE IT RESOLVED by the Township Committee of the Township of Long Hill in the County of Morris, State of New Jersey as follows:
1. The Township Engineer solicited proposals from qualified firms on June 1, 2007 and four (4) responses were received
2. T&M Associates submitted the lowest price for Construction Administration services at an amount not to exceed $26,500.
3. The Mayor and Clerk are hereby authorized to sign an agreement with T&M Associates for Construction Administration services for the Main Avenue Revitalization Project.
4. The Finance Officer has certified sufficient funds are available under account C-04-55-110-001-C
On motion of Mayor Vitureira, seconded by Mr. Collins, that resolution #07-242 was approved. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Aye
Ms. Genovese Absent
Mayor Vitureira Aye
On motion of Mr. Briggs, seconded by Mr. Aroneo, and unanimous voice vote, that Joseph Lane, Jeff Bott and Stephen Poggi were appointed as junior firefighters to the Millington Volunteer Fire Company.
The meeting adjourned at 9:07 p.m.
Respectfully submitted,
______________________________
Anna Imiolek, RMC
Deputy Municipal Clerk
* The recorder was not turned back on when the Township Committee reconvened at 9:05 p.m. The italicized portion was compiled from information provided by Mr. Sheola.
JULY 11, 2007 REGULAR SESSION
The Township Committee of the Township of Long Hill, County of Morris, State of New Jersey, convened in Regular Session at the Municipal Building, 915 Valley Road, Gillette, New Jersey, on Wednesday, July 11, 2007 at 7:00 p.m.
Mayor Vitureira noted that the Township Committee will meet in Executive Session from 7:00 P.M. until 7:30 P.M.
RESOLUTION #07-222
BE IT RESOLVED, that the Township Committee of Long Hill Township, pursuant to the provision of P.L. 1975, Chapter 231 of the Open Public Meetings Act, meet in closed session for the purpose of possible litigation, property acquisition, contract negotiations and personnel.
BE IT FURTHER RESOLVED, that the Township Committee will disclose to the public at such time as appropriate action is taken on said matters, and when disclosure will not result in unwarranted invasion of individual privacy or prejudice to the best interests of the Township of Long Hill; provided such disclosure will not violate Federal, State or Local Statutes and does not fall within the attorney/client privilege.
On motion of Mr. Collins, seconded by Mr. Aroneo, Resolution #07-222 was approved. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Aye
Ms. Genovese Absent
Mayor Vitureira Aye
The Township Committee convened to Executive Session at 7:03 p.m.
The Township Committee reconvened to Regular Session at 7:41 p.m.
Mr. Collins led all present in the Pledge of Allegiance.
On roll call the following Committee members were present:
Jerry Aroneo
Mead Briggs
Chris Collins
Mayor Vitureira
Absent: Gina Genovese
Also present: Richard Sheola, Administrator/Acting Clerk
John Pidgeon, Township Attorney
Mayor Vitureira read the following statement:
In compliance with the Open Public Meetings Law of New Jersey, adequate notice of this meeting was included in a list of meetings notice sent in writing to the Echoes Sentinel, Courier News and Daily Record on January 3, 2007; posted on the bulletin board in the Municipal Building on January 3, 2007 and has remained continuously posted as the required notices under the Statute. In addition, a copy of this notice is and has been available to the public and is on file in the office of the Municipal Clerk.
Mayor Vitureira stated, that as a matter of procedure, it is the intention of the Township Committee not to continue any matter or introduce a new matter past 11:00 p.m. at any regular or special meeting of the Committee unless a motion is passed by the members then present to extend the meeting to a later specified cutoff time.
Mr. Aroneo reported the following: The Open Space Advisory Committee is reviewing paper streets in order to determine whether any can be vacated and recommended the appointment of Larry Mammone to the Open Space Advisory Committee.
On motion of Mr. Aroneo, seconded by Mayor Vitureira, and unanimous voice vote, that Larry Mammone was appointed to the Open Space Advisory Committee.
Mr. Aroneo further reported: The Road Department replaced a rotted pipe on White Bridge Road and installed a drainage pipe on Railroad Avenue. The CAC established procedures for posting messages on LHTV channel 25; which is to forward the forms to the receptionist who will then forward them to the CAC. The Beautification and Enhancement Committee is reviewing proposals for the welcome signs.
Mr. Briggs reported the following: The Stirling & Millington Fire Companies each responded to 19 calls in June. Specs for the Stirling Fire Company’s new pumper were dropped off today and the Millington Fire Company’s brush truck should be finished by the end of the month. Both Fire Companies and the Fire Inspector will be taking advantage of the communications grant balance. The Planning Board discussed the ANJEC grant and approved an application on Carlton Road.
Mr. Collins reported the following: Lounsberry Meadow is continuing discussions with Bank of America regarding the partnership agreement and investigating the possibility of placing solar panels on their rooftop. The Recreation Advisory Committee is investigating the installation of a slide at Stirling Lake and having bands in September. The calendar on the recreation website has been updated. Sandlot baseball for ages 5 – 13 is available on Wednesday nights; more information is on the recreation website.
Mayor Vitureira reported the following: Chief Hedden is doing an excellent job with the Police Department transition. The Senior party was successful. The Sewer Department is narrowing down problem areas and is currently focusing on the Morristown pump station area. The LHTV bulletin board can now be viewed via the Township website.
Mr. Sheola reported that there was a discussion after the last meeting regarding having the agendas on laptops versus paper, noted that the price would be over $1,000 per unit and recommended holding off until 2008.
Mr. Sheola explained that the analysis of existing capital versus the current list showed a savings of approximately $81,000 and spoke against utilizing funds from ordinances which have been adopted since 2005. Mr. Sheola recommended finalizing discussions and moving forward, noting that the brush truck will be completed in approximately a month and funds need to be available before it can be picked up.
Mr. Aroneo suggested conducting the Mitchell Road ditch repair in-house rather than through capital funding. Mr. Sheola suggested funding the repair, conducting a cost estimate and noted that the portion of the ordinance could be cancelled or reserved. Mr. Aroneo suggested financing the project through the 2008 operating budget. Mr. Sheola explained that one of the only exceptions to the cap will be the capital budget and debt service and that he will direct the Engineer to do a cost analysis.
Mr. Briggs inquired if ditch rehabilitation and road resurfacing/stormwater improvement could be combined, so the funding could be utilized to repair another roadway if the ditch repair is conducted in-house. Mr. Pidgeon explained that Bond Counsel attempts to make the ordinance flexible.
Mayor Vitureira inquired regarding pump stations. Mr. Sheola stated that all six need attention, they will not all be shut down at the same time and the project will take approximately one year. A discussion ensued regarding payments and funding. Mayor Vitureira directed that Bond Counsel prepare an ordinance for introduction at the next meeting.
Mr. Sheola noted that the court received a good report in their annual audit.
Mayor Vitureira explained the request for a refund of 2004 and 2005 sewer charges from Richard Olin. Mr. Collins suggested authorizing the refund if Mr. Olin can provide records of credit from the water company. Mr. Aroneo concurred. Mayor Vitureira directed Mr. Sheola to write to Mr. Olin requesting the information. Mr. Pidgeon advised that the refund should be done by resolution, with the inclusion of specific amounts, after receipt of documentation.
Mayor Vitureira opened the meeting to the public for comments regarding this issue. No one wished to be heard.
Mayor Vitureira noted the request for support of naming the Great Swamp’s new visitor center the “Helen C. Fenske Visitor Center”.
Mayor Vitureira opened the meeting to the public for questions pertaining to this matter. No one wished to be heard. A resolution is on the Consent Agenda.
Mr. Collins read by title:
Ordinance #208-07 entitled “An Ordinance Amending Chapter III of the Township Code Entitled “Police Regulations”, Section 130 of the Township Land Use Ordinance Entitled “Bulk and Supplemental Regulations” and Section 151 Entitled “Off-Street Parking and Loading”.
On motion of Mr. Collins, seconded by Mayor Vitureira, that Ordinance #208-07 be passed on final reading and adopted as published.
Mr. Pidgeon explained the ordinance and read recommendations for additional changes to section 2 and 3, which were provided by the Planning Board. Mr. Pidgeon stated that the amendments could be approved tonight without further notice of publication.
On motion of Mayor Vitureira, seconded by Mr. Collins, and unanimous voice vote, that the amendments recommended by the Planning Board were approved.
Mayor Vitureira opened the meeting to the public for a hearing on Ordinance #208-07 as amended.
Joe Connolly, Millington, inquired regarding sections of ordinance 208-07. Mr. Pidgeon explained that the changes clarify the ordinance.
Dennis Sandow, Millington, suggested amendments to section 3-5A.4.
On motion of Mr. Aroneo, seconded by Mayor Vitureira, and unanimous voice vote, that “driveway or fire lane” be added to the end of the first paragraph of section 3-5A.4 and the word “or” be deleted. Mr. Pidgeon noted that the changes do not require any further notice or hearing.
Mr. Sandow voiced concern with the second line of 151.2 subsection e. A discussion ensued.
On motion of Mr. Collins seconded by Mayor Vitureira, and unanimous voice vote, that “Master Plan” in 151.2 subsection e be changed to “approving authority”.
Mr. Sandow, spoke regarding 152.3 subsection f and the ANJEC grant application. Mr. Collins stated that this is required under stormwater regulations.
No one else wished to be heard and Mayor Vitureira closed the hearing to the public.
The vote to adopt ordinance 208-07, as amended, was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Aye
Ms. Genovese Absent
Mayor Vitureira Aye
Mr. Briggs read by title:
Ordinance #210-07 entitled “An Ordinance Concerning the Library Board of Trustees and Supplementing and Amending Chapter II of the Township Code Entitled “Administration”.
Mr. Pidgeon explained that the ordinance, which is not required, was recommended by the Library Board of Trustees and the current Township Code does not contain any reference to the Board because once it is created it is governed by state statute.
Mayor Vitureira opened the meeting to the public for questions regarding the ordinance. No one wished to be heard.
On motion of Mr. Briggs, seconded by Mr. Collins, that Ordinance #210-07 was passed on first reading, published according to law, and that a public hearing hereon is scheduled for Wednesday, August 8, 2007 at 7:30 p.m. or soon thereafter, at the Municipal Building. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Aye
Ms. Genovese Absent
Mayor Vitureira Aye
Mr. Aroneo read by title:
Ordinance #211-07 entitled “An Ordinance Concerning the Open Space Advisory Committee and Amending Section 2-37 of the Township Code”.
Mr. Pidgeon explained that the ordinance changes the composition of the Open Space Advisory Committee, expands the total number of members and the terms of the resident at-large members from one year to three years, requires that the terms be staggered, increases the number of meetings from two per year to once a month and enables the Board to appoint the chairman.
Mayor Vitureira opened the meeting to the public for questions regarding ordinance 211-07.
Joe Connolly, Millington, inquired if the two introduced ordinances are available to the public free of charge until they are approved. Mayor Vitureira and Mr. Pidgeon responded in the affirmative.
No one else wished to be heard.
On motion of Mr. Aroneo seconded by Mr. Briggs, that Ordinance #211-07 was passed on first reading, published according to law, and that a public hearing hereon be scheduled for Wednesday, August 8, 2007 at 7:30 p.m. or soon thereafter, at the Municipal Building. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Aye
Ms. Genovese Absent
Mayor Vitureira Aye
Mr. Sheola stated that the last sentence of resolution 07-240 should read for “field maintenance” not “Stirling Village Revitalization Project”. Mr. Aroneo inquired if Us Athletic is the current contractor. Mr. Sheola responded in the negative.
Mayor Vitureira opened the meeting to the public for questions or comments regarding the consent agenda resolutions. No one wished to be heard.
On motion of Mayor Vitureira, seconded by Mr. Collins, the following Consent Agenda Resolutions, were introduced and adopted as amended:
RESOLUTION 07-223
NAMING OF THE GREAT SWAMP’S VISITOR CENTER –
THE HELEN FENSKE VISITOR CENTER
WHEREAS, Helen Fenske has played a very important role in the initial preservation of the Great Swamp by dedicating her time and energy to help raise money to purchase the initial 3,000 acres for New Jersey’s first national refuge; and
WHEREAS, Helen Fenske has been a pioneer for positive New Jersey environmental achievements that have supported the Great Swamp including the establishment of the Department of Environmental Protection, the foundation for the Green Acres Program, and the establishment of the state’s first freshwater wetlands legislation; and
WHEREAS, the Township of Long Hill strongly supports the Great Swamp National Wildlife Refuge’s recommendation to name the new Great Swamp’s Visitor Center after Helen Fenske; and
NOW, THEREFORE, BE IT RESOLVED that the Township Committee of the Township of Long Hill, County of Morris, State of New Jersey urges the Department of the Interior to name the Great Swamp’s new visitor center, the Helen C. Fenske Visitor Center in honor of her positive actions in the creation and expansion of the Great Swamp National Wildlife Refuge.
RESOLUTION 07-224
APPROVING RAFFLE LICENSE # 07-11 – MEYERSVILLE PRESBYTERIAN CHURCH
BE IT RESOLVED, that the Township Committee of the Township of Long Hill upon the advice of the Township Clerk, that all documents have been reviewed and are in good order, does hereby authorize the Township Clerk to issue Raffle License Number 07-11 to the Meyersville Presbyterian Church for an On-Premise Raffle to be held on October 20, 2007 at 8:00 p.m. at 223 Hickory Tavern Road, Gillette, New Jersey 07933.
RESOLUTION 07-225
APPROVING RAFFLE LICENSE # 07-12 – MEYERSVILLE PRESBYTERIAN CHURCH
BE IT RESOLVED, that the Township Committee of the Township of Long Hill upon the advice of the Township Clerk, that all documents have been reviewed and are in good order, does hereby authorize the Township Clerk to issue Raffle License Number 07-12 to the Meyersville Presbyterian Church for a Tricky Tray Raffle to be held on October 20, 2007 at 8:00 p.m. at 223 Hickory Tavern Road, Gillette, New Jersey 07933.
RESOLUTION 07-226
APPROVING BLOCK PARTY REQUEST AND CLOSING OF LAURA DRIVE
BE IT RESOLVED that the Township Committee of the Township of Long Hill does hereby approve the request for a block party to be held on Laura Drive on Saturday, July 21, 2007 from 12:00 p.m. until 6:00 p.m. as noted in a letter received from Cheryl Killeen.
BE IT FURTHER RESOLVED that the Township Committee does hereby approve the request for the closing of Laura Drive with the provision that barricades are obtained from the Department of Public Works.
RESOLUTION 07-227
APPROVING REGULAR SESSION MINUTES (AS AMENDED) – FEBRUARY 28, 2007
BE IT RESOLVED, that the Township Committee of the Township of Long Hill does hereby approve the Regular Session Minutes of February 28, 2007 as amended, to include Resolution #07-076.
TOWNSHIP OF LONG HILL
RESOLUTION #07-228
A RESOLUTION AUTHORIZING THE REDUCTION OF GOLDCON, INC.’S MAINTENANCE BOND & ACCRUED INTEREST
WHEREAS, Terence Goldcon, c/o Goldcon, Inc., 230 Sherman Avenue, Suite 8, Berkeley Heights, New Jersey 07922 submitted application 00-06Z, for Block 26, Lot 1; and
WHEREAS, the Township Engineer has authorized the return of a portion of the maintenance bond & accrued interest; and
WHEREAS, the Chief Financial Officer has determined the portion of the maintenance bond & accrued interest is in the amount of $36,036.037; and
NOW, THEREFORE, BE IT RESOLVED, that the Township Committee of the Township of Long Hill hereby directs the Chief Financial Officer to return a portion of the maintenance bond & accrued interest in the amount of $36,036.37 to Terence Golden, c/o Goldcon, Inc., 230 Sherman Avenue, Suite 8, Berkeley Heights, New Jersey 07922.
RESOLUTION 07-229
AUTHORIZING THE RETURN OF INTEREST ON DEVELOPERS ESCROW – WANCHISEN
WHEREAS, Luann & Myron Wanchisen, 142 Waverly Avenue, Millington, New Jersey 07946 requested that the balance of the Developers Escrow be returned; and
WHEREAS, the balance was returned on June 13, 2007 per Resolution #07-185; and
WHEREAS, interest on the balance was omitted in error; and
WHEREAS, the Chief Financial Officer has determined that $12.96 remains in interest.
NOW, THEREFORE, BE IT RESOLVED that the Township Committee of the Township of Long Hill hereby directs the Chief Financial Officer to return the interest on the balance of the Developer’s Escrow in the amount of $12.96 to Luann & Myron Wanchisen, 142 Waverly Avenue, Millington, New Jersey 07946.
RESOLUTION 07-230
AMENDING RESOLUTION 07-188 ENTITLED
APPOINTING 2007 STIRLING LAKE STAFF
BE IT RESOLVED by the Township Committee of the Township of Long Hill, in the County of Morris, State of New Jersey, that Resolution 07-188 appointing 2007 Stirling Lake Staff is hereby amended to include the following:
Name Position Rate of Pay/Hour
Pawel Talaga Lifeguard $ 8.00
Sue Pfarr Lifeguard $ 9.25
RESOLUTION 07-231
AUTHORIZING REFUND OF 2007 SEWER USE CHARGE
BE IT RESOLVED, that the Township Committee of the Township of Long Hill upon the advice and recommendation of the Tax Collector, does hereby authorize a refund of the 2007 Sewer Use Charge due to overpayment to the following:
BLOCK LOT REFUND TO REFUND
12501 4 SCHITTIG, KLAUS D $15.00
85 CHURCH RD
MILLINGTON, NJ 07946
13101 22 GROOTHIUS, COLIN/ELIZABETH $380.00
256 HIGH STREET
STIRLING, NJ 07980
10701 804 ROCHE, ESTHER $15.00
52 SUNRISE DR
GILLETTE, NJ 07933
11511 20 DARBY, MARIE R $15.00
246 ESSEX STREET
STIRLING, NJ 07980
13802 4.01 MC CRACKEN, KEVIN.LAURA $36.00
27 MAGNA DR
GILLETTE, NJ 07933
RESOLUTION 07-232
AUTHORIZING ADJUSTMENTS TO THE 2007 SEWER BILLING
BE IT RESOLVED, that the Township Committee of the Township of Long Hill upon the advice and recommendation of the Tax Collector, does hereby authorize adjustments to the 2007 sewer billing due to water usage, senior deduction or billing error for the following:
BLOCK LOT ADJUSTMENT CREDIT DEBIT NAME
14205 5.15 WATER USAGE -320.00 CICCHETTI,
12501 4 SENIOR DEDUCTION -15.00 SCHITTIG
11511 20 SENIOR DEDUCTION -15.00 DARBY
12803 22 SENIOR DEDUCTION -15.00 LEMANSKI, A.
10701 804 SENIOR DEDUCTION -15.00 ROCHE
14205 5.16 WATER USAGE -161.00 VERDINO
13302 101 SENIOR DENIED 15.00 SCHUESLER
10701 905 SENIOR DENIED 15.00 ARCHES, C
12003 20 SENIOR DENIED 15.00 RIOLA
12101 3.03 SENIOR DENIED 15.00 WANG
RESOLUTION 07-233
APPOINTING 2007 EMERGENCY MANAGEMENT OPERATIONS CENTER STAFF
BE IT RESOLVED by the Township Committee of the Township of Long Hill that the following are hereby appointed for the year 2006 as the Emergency Management Operations Center Staff:
Emergency Management Operations Center Staff_________
Richard J. Sheola Public Services Assistant Coordinator
RESOLUTION 07-234
CONFIRMING MILEAGE RATE REIMBURSEMENT
WHEREAS, the Internal Revenue Service, Department of Treasury has increased the mileage rate to 48.5 cents a mile for the period of July 1, 2007 to December 31, 2007; and
WHEREAS, the Township Committee authorizes reimbursement at the IRS Mileage Rate for the same period of time, contingent that the proper backup paperwork is submitted to the Chief Financial Officer and a government voucher is properly executed.
NOW, THEREFORE, BE IT RESOLVED that the Township Committee of the Township of Long Hill in the County of Morris, State of New Jersey authorizes mileage reimbursement at a rate of 48.5 cents per mile for the period of July 1, 2007 until amended by Resolution of the Township Committee of the Township of Long Hill.
RESOLUTION #07-235
APPOINTING COMMISSIONER & ALTERNATE COMMISSIONER
TO THE MORRIS COUNTY JOINT INSURANCE FUND
BE IT RESOLVED, the by-laws of Morris County Joint Insurance Fund require a Commissioner to be appointed by each respective agency; and
BE IT RESOLVED, that the Township of Long Hill does not have an appointed Commissioner due to personnel changes; and
BE IT RESOLVED, the Township Committee of the Township of Long Hill desires to appoint Township Administrator Richard J. Sheola as Commissioner representing the Township of Long Hill at the meetings of the Morris County Joint Insurance Fund; and
BE IT RESOLVED, that Andrea Tsimboukis is hereby appointed Alternate Commissioner to the Morris County Joint Insurance Fund; and
BE IT FURTHER RESOLVED, that the Township Committee appoints Township Administrator Richard J. Sheola as Commissioner to the Morris County Joint Insurance Fund and Andrea Tsimboukis is appointed Alternate Commissioner effective immediately and until modified accordingly.
RESOLUTION 07-236
APPROVING SALARY INCREASE – DENISE GRIFFIN
BE IT RESOLVED, that the Township Committee of the Township of Long Hill, County of Morris, State of New Jersey does hereby approve a salary increase for Denise Griffin to $16.50 per hour, effective July 1, 2007.
RESOLUTION 07-237
APPROVING PAYMENT OF BILLS
BE IT RESOLVED, that the Township Committee of the Township of Long Hill does hereby approve the payment of the bills as presented by the Chief Financial Officer.
BE IT FURTHER RESOLVED, that the bills list be appended to the official minutes.
RESOLUTION 07-238
AUTHORIZING LONG HILL TOWNSHIP TO MAKE APPLICATION FOR THE WATCHUNG MUNICIPAL ALLIANCE FOR FUNDING ADMINISTERED THROUGH THE MORRIS COUNTY DEPARTMENT OF HUMAN SERVICES
WHEREAS, the Township Committee of the Township of Long Hill, County of Morris, State of New Jersey recognizes that the abuse of alcohol and drugs is a serious problem in our society amongst persons of all ages; and
WHEREAS, the Township recognizes that it is incumbent upon not only public officials but upon the entire community to take action to prevent such abuses in our community; and
WHEREAS, the Township Committee of Long Hill has applied for funding to the Governor’s Council on Alcoholism and Drug Abuse through the County of Morris.
NOW, THEREFORE, BE IT RESOLVED, that the Township Committee of the Township of Long Hill, County of Morris, State of New Jersey authorizes the Mayor to execute the grant application.
RESOLUTION 07-239
AUTHORIZING CHANGE ORDER NO. 1 TO THE CONTRACT WITH SUBURBAN CONSULTING ENGINEERS
WHEREAS, the Township Committee awarded a contract to Suburban Consulting Engineers in the amount of $10,000.00 for Manhole Rehabilitation work in connection with the inflow and infiltration project; and
WHEREAS, it was deemed prudent to have Suburban Consulting Engineers perform work on the project on a lump sum and time and materials basis; and
WHEREAS, the estimate for time and materials exceeded the estimate by $976.25, making a Change Order necessary; and
Change
Order # Description Amount Net Amount of
Contract
1 Manhole Rehabilitation $976.25 $10,976.25
NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Long Hill in the County of Morris, State of New Jersey as follows:
1. Change Order Number 1 as described in the preamble is hereby approved.
2. The change order shall be charged to C-04-55-818-001-F Certification of available funds by the Township Chief Financial Officer shall be attached to the original of this resolution and shall be maintained in the files of the Township Clerk.
RESOLUTION 07-240
AWARDING CONTRACT FOR FIELD MAINTENANCE
WHEREAS, the Township of Long Hill received four (4) sealed bids for Field Maintenance on July 3, 2007; and
WHEREAS, the bids received were as follows:
Bidder Year 1 Year 2 Total
Pat Scanlon Landscaping $56,875 $56,875 $113,750
US Athletic Fields $30,100 $30,100 $60,200
George Vetter Landscaping $33,490 $34,494.70 $69,984.70
High Valley Farm & Contracting $55,000 $57,750 $112,500
WHEREAS, US Athletic Fields was the lowest bid at a total of $60,200; and
WHEREAS, it was determined that US Athletic Fields was the lowest responsible bidder; and
WHEREAS, the Township Administrator, serving as the Purchasing Agent recommends the award of the contract for the Field Maintenance to US Athletic Fields PO Box 38, Skillman, NJ 08558; and
NOW, THEREFORE BE IT RESOLVED that the Township Committee of the Township of Long Hill, County of Morris, New Jersey as follows:
1. Award the contract to US Athletic Fields PO Box 38, Skillman, NJ 08558
2. The contract shall be in the amount of Thirty Thousand One Hundred Dollars ($30,100) for the year 2007 and Thirty Thousand One Hundred Dollars ($30,100) for the year 2008 contingent upon sufficient funds in the 2008 Municipal Budget.
3. Mayor and Municipal Clerk are hereby authorized and directed to execute the contract for field maintenance.
RESOLUTION #07- 241
EXECUTIVE SESSION
BE IT RESOLVED, that the Township Committee of Long Hill Township, pursuant to the provision of P.L. 1975, Chapter 231 of the Open Public Meetings Act meet in closed session for the purpose of possible litigation, property acquisition, contract negotiations and personnel.
BE IT FURTHER RESOLVED, that the Township Committee will disclose to the public at such time as appropriate action is taken on said matters, and when disclosure will not result in unwarranted invasion of individual privacy or prejudice to the best interests of the Township of Long Hill; provided such disclosure will not violate Federal, State or Local Statutes and does not fall within the attorney/client privilege.
The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Aye
Ms. Genovese Absent
Mayor Vitureira Aye
Mayor Vitureira opened the meeting to the public.
Sue Dapkins, Gillette, inquired if the Township has applied for Morris County Open Space funding, noting that the deadline is in a week and a half and an appraisal is required. Mayor Vitureira responded in the negative, stated that the recommendation was just received from the Open Space Advisory Committee and directed Mr. Sheola to look into this matter.
Joe Connolly, Millington, suggested that when channel 8 airs a meeting the date should be posted. Mayor Vitureira stated that the problem will hopefully be solved when the Township switches to channel 25. Mr. Connolly suggested a second mike for Mr. Pidgeon and Mr. Sheola, noted that when the Governing Body members speak to each other the microphones do not pick up the conversations and inquired regarding procedures for posting information on channel 25. Mayor Vitureira stated that the forms are available in the clerk’s office and on the Township website.
Dennis Sandow, Millington, invited everyone to attend the Freedom Tour Bike Race on July 17th, the Stirling Country Fair (alteration of the Millington Street Fair) on October 6th and the Classic Car Show on October 6th.
No one else wished to be heard and Mayor Vitureira closed the meeting to the public.
On motion of Mr. Collins, seconded by Mr. Briggs and unanimous voice vote, the meeting reconvened into Executive Session at 8:39 p.m.
*The Township Committee reconvened at 9:05 p.m.
RESOLUTION 07-242
AWARD CONTRACT UNDER FAIR AND OPEN PROCEDURES FOR
CONSTRUCTION ADMINISTRATION -
MAIN AVENUE REVITALIZATION
BE IT RESOLVED by the Township Committee of the Township of Long Hill in the County of Morris, State of New Jersey as follows:
1. The Township Engineer solicited proposals from qualified firms on June 1, 2007 and four (4) responses were received
2. T&M Associates submitted the lowest price for Construction Administration services at an amount not to exceed $26,500.
3. The Mayor and Clerk are hereby authorized to sign an agreement with T&M Associates for Construction Administration services for the Main Avenue Revitalization Project.
4. The Finance Officer has certified sufficient funds are available under account C-04-55-110-001-C
On motion of Mayor Vitureira, seconded by Mr. Collins, that resolution #07-242 was approved. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Aye
Ms. Genovese Absent
Mayor Vitureira Aye
On motion of Mr. Briggs, seconded by Mr. Aroneo, and unanimous voice vote, that Joseph Lane, Jeff Bott and Stephen Poggi were appointed as junior firefighters to the Millington Volunteer Fire Company.
The meeting adjourned at 9:07 p.m.
Respectfully submitted,
______________________________
Anna Imiolek, RMC
Deputy Municipal Clerk
* The recorder was not turned back on when the Township Committee reconvened at 9:05 p.m. The italicized portion was compiled from information provided by Mr. Sheola.
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