MINUTES OF THE LONG HILL TOWNSHIP COMMITTEE
AUGUST 8, 2007 REGULAR SESSION
The Township Committee of the Township of Long Hill, County of Morris, State of New Jersey, convened in Regular Session at the Municipal Building, 915 Valley Road, Gillette, New Jersey, on Wednesday, August 8, 2007 at 7:00 p.m.
Mayor Vitureira noted that the Township Committee will meet in Executive Session from 7:00 P.M. until 7:30 P.M.
RESOLUTION #07-257
BE IT RESOLVED, that the Township Committee of Long Hill Township, pursuant to the provision of P.L. 1975, Chapter 231 of the Open Public Meetings Act, meet in closed session for the purpose of possible litigation, property acquisition, contract negotiations and personnel.
BE IT FURTHER RESOLVED, that the Township Committee will disclose to the public at such time as appropriate action is taken on said matters, and when disclosure will not result in unwarranted invasion of individual privacy or prejudice to the best interests of the Township of Long Hill; provided such disclosure will not violate Federal, State or Local Statutes and does not fall within the attorney/client privilege.
On motion of Mr. Briggs, seconded by Mayor Vitureira, Resolution #07-257 was approved. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Aye
Mayor Vitureira Aye
The Township Committee convened to Executive Session at 7:03 p.m.
The Township Committee reconvened to Regular Session at 7:45 p.m.
Mayor Vitureira led all present in the Pledge of Allegiance.
On roll call the following Committee members were present:
Jerry Aroneo
Mead Briggs
Chris Collins
Mayor Vitureira
Absent: None
Also present: Richard Sheola, Administrator/Acting Municipal Clerk
John Pidgeon, Township Attorney
Mayor Vitureira read the following statement:
In compliance with the Open Public Meetings Law of New Jersey, adequate notice of this meeting was included in a list of meetings notice sent in writing to the Echoes Sentinel, Courier News and Daily Record on January 3, 2007; posted on the bulletin board in the Municipal Building on January 3, 2007 and has remained continuously posted as the required notices under the Statute. In addition, a copy of this notice is and has been available to the public and is on file in the office of the Municipal Clerk.
Mayor Vitureira stated, that as a matter of procedure, it is the intention of the Township Committee not to continue any matter or introduce a new matter past 11:00 p.m. at any regular or special meeting of the Committee unless a motion is passed by the members then present to extend the meeting to a later specified cutoff time.
Mr. Briggs reported that the Planning Board began discussions on the Valley Road corridor which will continue for the next four meetings. The Stirling Fire Department will be placing a bid notice in the paper for their new pumper. The Millington Fire Department will be receiving their brush truck in a few weeks, was unsuccessful in acquiring a grant for thermal imaging and is working on a communications gear grant application.
Mr. Aroneo reported that the Open Space Committee submitted applications to the Morris County Open Space. Public Works is painting all the stop lines and crosswalks in the Township and continuing to repair drainage on Railroad Avenue. CAC reported that almost every department head has been trained on utilizing the system, live TV feed equipment has been ordered and the CAC is in the process of finalizing the Policy and Procedural Manual for Long Hill TV 25. CERT members assisted with downed trees and power lines during the July 11th storm and a training class is being scheduled for September.
Mr. Collins reported that Lounsberry Meadow is continuing to investigate potentially utilizing solar energy, new carpeting was recently installed and resolutions are on the consent agenda canceling a secondary mortgage. Recreation will be holding a lake dance on September 14th, the summer baseball program and river rafting trip were successful.
Mr. Sheola reported that the August Environmental Commission meeting has been cancelled due to vacations and absences.
Mayor Vitureira reported that a letter was received from the Berkeley Heights Chief of Police thanking the Long Hill Police Department for their assistance during the Mount Carmel Festival. Discussions regarding IT and other possible improvements were held with Chief Hedden. The Long Hill Road/Basking Ridge Road intersection is being reviewed for possible improvement. Residents are being asked to report any solicitors, who approach them without a permit, to the police department. The Sewer Ban Committee will be receiving a report next Tuesday regarding the Morristown Road pump station.
Mr. Sheola reported that tax title liens were reviewed, recommended the foreclosure and potential sale of four parcels and the further review of the balance of the list. Mr. Pidgeon explained foreclosure procedures and confirmed that all costs are recoverable from the sale price and that the properties could be retained for open space.
Mr. Sheola reported that Chatham Township is in the process of establishing an ordinance requiring all future applicants to provide monument identification and associated values in a GIS format compatible with the County’s GIS. Mr. Sheola recommended a similar ordinance for Long Hill Township, noting no cost to the Township and only a slight cost to applicants requiring an amendment to the tax map. A discussion ensued regarding cost. Mr. Pidgeon stated that the ordinance may also apply to site plans for commercial or subdivisions and recommended sending information to the Planning Board prior to taking any action. The Governing Body concurred.
Mr. Sheola explained potential changes to the garbage/recycling/bulk collection schedule for 2008 including: changing the bulk collection days to the beginning of the week, making bulk collection the same week for the entire Township (instead of three different weeks), picking up garbage the day after inclement weather, changing recycling collection to every other week, changing DPW drop off hours to 8:00 a.m. until 11:00 a.m. and reducing the building material drop off days to four times per year. Mr. Sheola noted that the potential changes have been discussed with the contractor who stated that they would comply at no additional charge. Mr. Collins spoke regarding increasing recycling education and creating a recycling drop-off facility. Mr. Aroneo spoke in support of the first three ideas, recommended improving the website and suggested procedures for encouraging hazardous waste disposal as well as utilizing community service personnel during Saturday hours. Mr. Briggs spoke in support of extending compost pickup during spring and fall. Mr. Sheola recommended moving forward with the first two changes and continuing to consider the other changes.
Mayor Vitureira opened the meeting to the public.
Mario Bonaccorso, Gillette, spoke in support of garbage pickup every other week.
Dennis Sandow, Millington, spoke regarding the recycling of televisions and in support of the calendar being prepared by the Township. Mr. Sheola explained that televisions are being accepted by DPW because of their mercury content. A discussion ensued regarding the calendar.
No one else wished to be heard.
A discussion ensued regarding recycling and bulk pickups.
The Governing Body directed that the first three items be enacted and to continue reviewing the other suggestions. Mayor Vitureira suggested that a subcommittee review the issues, consisting of the individuals who were putting together the recycling pamphlet. Mr. Collins and Mr. Aroneo volunteered to be members of the subcommittee and Mr. Collins suggested including Environmental Commission members.
Mr. Sheola noted that the CAC drafted LHTV policies and procedures for approval. Mr. Pidgeon stated that he submitted comments regarding the drafted policies several months ago including: that a committee be established via ordinance with clearly delineated duties rather than the current advisory ad-hoc committee and suggested that the policy itself be approved in the form of an ordinance. A discussion ensued regarding content and creating an appeal process. Mr. Pidgeon explained that if authority is delegated to a committee, an appeal process must be created with the ultimate decision resting upon the Township Committee. Mayor Vitureira directed that the draft policies and procedures be placed on the Township website and an ordinance be drafted establishing the committee and approving the policies and procedures.
Mayor Vitureira opened the meeting to the public.
Chris Connor, Millington, addressed the Governing Body regarding the lack of LHTV access via Verizon and inquired regarding the status of Assemblyman Bramnick’s involvement with the situation. Mayor Vitureira stated that Assemblyman Bramnick has been working on the issue and the BPU is attempting to assist in the negotiations between Verizon and the cable carriers. Mr. Aroneo stated that Assemblyman Bramnick has requested the assistance of the Governor.
Larry Fast, Gillette, stated that Verizon is reporting that no public access channel installations will be done until at least September and Assemblyman Bramnick’s office believes that the legislative or executive branch needs to step in.
Cecilia Cilli, Gillette, addressed the Governing Body regarding the selection of a new Township Committee member, for which she was directed to be at the meeting at 7:30 p.m., and the item was bypassed on the agenda. Mayor Vitureira stated that the item will be addressed at the end of the meeting so as not to hold up audience members.
Mayor Vitureira recommended the appointment of George Borkowsky, Lorraine Borkowsky and Helen Climber to the PEC.
On motion of Mayor Vitureira, seconded by Mr. Aroneo, and unanimous voice vote, that George Borkowsky, Lorraine Borkowsky and Helen Climber were appointed to the PEC.
Mayor Vitureira recommended the appointment Keith Firestein to the Old Town Hall Committee.
On motion of Mayor Vitureira, seconded by Mr. Briggs, and unanimous voice vote, that Keith Firestein was appointed to the Old Town Hall Committee.
Mayor Vitureira recommended the appointment of Frank Chambers to the Board of Adjustment as a 2nd Alternate.
On motion of Mayor Vitureira, seconded by Mr. Briggs, that Frank Chambers be appointed, for the unexpired term, as the 2nd Alternate on the Board of Adjustment.
Mr. Collins inquired if Scott Heller withdrew his name for consideration. A discussion ensued regarding whether the appointment is for the Planning Board or Board of Adjustment. Mayor Vitureira directed Mr. Sheola to ascertain the board appointments. Mr. Collins inquired regarding the appointment of Mr. Heller to the Board of Adjustment and why the appointment has been pushed off for four months.
Mr. Collins nominated Scott Heller to the Board of Adjustment. A discussion ensued. Mayor Vitureira stated that he would call Mr. Heller to clarify the matter.
The vote to appoint Frank Chambers to the Board of Adjustment was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Nay
Mayor Vitureira Aye
Mr. Briggs read by title:
Ordinance #210-07 entitled “An Ordinance Concerning the Library Board of Trustees and Supplementing and Amending Chapter II of the Township Code Entitled “Administration”’.
Mr. Pidgeon explained the ordinance.
Mayor Vitureira opened the meeting to the public for a hearing on Ordinance #210-07.
No one wished to be heard and Mayor Vitureira closed the hearing to the public.
On motion of Mr. Briggs, seconded by Mr. Aroneo, that Ordinance #210-07 be passed on final reading and adopted as published. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Aye
Mayor Vitureira Aye
Mr. Collins read by title:
Ordinance #211-07 entitled “An Ordinance Concerning the Open Space Advisory Committee and Amending Section 2-37 of the Township Code”.
Mr. Sheola explained that the ordinance establishes the terms of office and the membership of the Open Space Advisory Committee. Mayor Vitureira inquired regarding the selection of a chairman and vice-chairman. Mr. Pidgeon explained that it was removed as per the Governing Body; only the Environmental Commission chairman and vice-chairman are selected by the Governing Body as per state law.
Mayor Vitureira opened the meeting to the public for a hearing on Ordinance #211-07.
No one wished to be heard and Mayor Vitureira closed the hearing to the public.
On motion of Mr. Collins, seconded by Mayor Vitureira, that Ordinance #211-07 be passed on final reading and adopted as published. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Aye
Mayor Vitureira Aye
Mr. Aroneo spoke against the utilization of former Township Committee members or former director level or above employees for services not requiring bids and suggested creating a conflict of interest resolution or ordinance. Mr. Sheola explained the emergency situation which necessitated the use of a tree removal company and noted that the Morris County co-op contractor was not available. Mr. Briggs suggested a creating list of emergency contract service companies.
Mr. Pidgeon explained resolutions 07-266 and 07-267 and added a paragraph to resolution 07-267.
Mayor Vitureira opened the meeting to the public for questions or comments regarding resolutions 07-266 and 07-267.
Chris Connor, Millington, stated that the resolutions were not included with the other handouts. Mayor Vitureira stated that they were held pending approval from other affected parties and directed that copies be made during recess.
Mr. Aroneo inquired regarding the location of the curb cuts noted in resolution 07-273. Mr. Sheola explained that curb cuts are being installed where they have not been installed as part of the revitalization project.
Mr. Sheola read and explained resolution 07-276, 07-277 and 07-278.
On motion of Mayor Vitureira, seconded by Mr. Briggs and unanimous voice vote, that resolution 07-269 be amended by removing subparagraph 2a and changing the total to $6,000.
Mayor Vitureira opened the meeting to the public for questions or comments pertaining to the consent agenda.
Bruce Meringolo, Sherwood Lane, stated that Lupine does not connect to Sherwood Lane in reference to resolution 07-278. Mr. Sheola noted the change.
No one else wished to be heard.
On motion of Mayor Vitureira, seconded by Mr. Briggs, the following Consent Agenda Resolutions, were introduced and adopted as amended, with the exception of resolution 07-266 and 07-267:
RESOLUTION 07-258
APPROVING PAYMENT OF BILLS
BE IT RESOLVED, that the Township Committee of the Township of Long Hill does hereby approve the payment of the bills as presented by the Chief Financial Officer.
BE IT FURTHER RESOLVED, that the bills list be appended to the official minutes.
RESOLUTION 07-259
APPROVING BLOCK PARTY REQUEST AND CLOSING OF LACKAWANNA BOULEVARD
BE IT RESOLVED that the Township Committee of the Township of Long Hill does hereby approve the request for a block party to be held on Lackawanna Boulevard on Saturday, September 22, 2007 from 12:00 p.m. until 12:00 a.m. (with a rain date of Sunday, September 23, 2007 from 12:00 p.m. until 12:00 a.m.) as noted in a letter received from Ann Piovano.
BE IT FURTHER RESOLVED that the Township Committee does hereby approve the request for the closing of Lackawanna Boulevard with the provision that barricades are obtained from the Department of Public Works.
RESOLUTION 07-260
AUTHORIZING CANCELLATION OF OUTSTANDING CHECKS
WHEREAS, there are outstanding checks which were drawn on the Magistrate Account (Chase Bank) and on the Bail Account (Chase Bank); and
WHEREAS, the Municipal Court of the Township of Long Hill is desirous of voiding said checks;
NOW, THEREFORE, BE IT RESOLVED, by the Township Committee of the Township of Long Hill that the Chief Financial Officer is hereby authorized and directed to void said checks:
Check Number Date Issued Amount
1667 01-08-07 $ 6.58
5354 04-09-07 $100.00
__________________________________________
Total $106.58
BE IT FURTHER RESOLVED, that the above action is a recommendation from the Township Auditor.
RESOLUTION 07-261
AUTHORIZING REFUND OF 2007 TAXES
BE IT RESOLVED, that the Township Committee of the Township of Long Hill upon the advice and recommendation of the Tax Collector, does hereby authorize a refund of the 2007 Taxes due to prepayment to the following:
BLOCK LOT REFUND TO REFUND
14401 2 STEVEN X. BADJA $354.20
100 CRASKE STREET
WOODBRIDGE, NJ 07095
RESOLUTION 07-262
AUTHORIZING REFUND OF 2007 TAXES
BE IT RESOLVED, that the Township Committee of the Township of Long Hill upon the advice and recommendation of the Tax Collector, does hereby authorize a refund of 2007 Taxes for Block 11510 Lot 32 to Carl Sunberg in the amount of $418.10 due to Morris County Judgment.
RESOLUTION 07-263
AUTHORIZING REFUND OF 2007 SEWER USE CHARGE
BE IT RESOLVED, that the Township Committee of the Township of Long Hill upon the advice and recommendation of the Tax Collector, does hereby authorize a refund of the 2007 Sewer Use Charge due to overpayment to the following:
BLOCK LOT REFUND TO REFUND
11106 3 VETRECIN, BRYAN & JULIE A MAZUR $274.00
95 LACKAWANNA BLVD
GILLETTE, NJ 07933
RESOLUTION 07-264
AUTHORIZING ADJUSTMENTS TO THE 2007 SEWER BILLING
BE IT RESOLVED, that the Township Committee of the Township of Long Hill upon the advice and recommendation of the Tax Collector, does hereby authorize adjustments to the 2007 sewer billing due to water usage, senior deduction or billing error for the following:
BLOCK LOT ADJUSTMENT CREDIT DEBIT NAME
13407 25 WATER USAGE -161.00 NOVELLO/WOODRUFF
12101 29.01 SENIOR DENIED 15.00 DOTRO
11605 6 SENIOR DENIED 15.00 PYTELL
10701 2303 SENIOR DENIED 15.00 PAVLO
12001 12 WATER USAGE -151.00 DE BIASSE
RESOLUTION 07-265
AMENDING RESOLUTION 07-027 ENTITLED APPROVING 2007 FEE SCHEDULE
BE IT RESOLVED by the Township Committee of the Township of Long Hill, in the County of Morris, State of New Jersey, that Resolution 07-027 Approving 2007 Fee Schedule is hereby amended as follows:
Audio Tapes $2.50
CD’s $ .35
CD Cases $ .25
RESOLUTION 07-268
ACCEPTING RESIGNATION – SCANNELLI
BE IT RESOLVED, that the Township Committee of the Township of Long Hill does hereby accept the resignation of Carolyn Scannelli, Technical Assistant – Construction Code, effective August 27, 2007 (the last day of official work is on August 14, 2007).
RESOLUTION 07-269
AWARD CONTRACT UNDER FAIR AND OPEN PROCEDURES FOR
REAL ESTATE APPRAISAL SERVICES –
MORRIS COUNTY OPEN SPACE GRANT APPLICATIONS
BE IT RESOLVED by the Township Committee of the Township of Long Hill in the County of Morris, State of New Jersey as follows:
1. The Township Administrator solicited proposals for Real Estate Appraisal services; and
2. Scott J. Holzhauer, CTA, SCGREA submitted a proposal consisting of two (2) prices for Appraisal Services at the following prices:
a. Meyersville Road – Residential $2,500.00
b. Valley Road – Residential & Conservation $3,500.00
TOTAL $6,000.00
3. The Mayor and Clerk are hereby authorized to sign an agreement with Scott J. Holzhauer, CTA, SCGREA for Property Appraisal services for the Morris County Open Space Grant Application.
4. The Finance Officer has certified sufficient funds are available under Long Hill Open Space Trust.
RESOLUTION 07-270
AUTHORIZING REFUND OF RECREATION PROGRAM REGISTRATION FEES
BE IT RESOLVED, that the Township Committee of the Township of Long Hill upon the advice and recommendation of the Recreation Director, does hereby authorize a refund of recreation program registration fees due to the cancellation or re-scheduling of the programs to those individuals per the following list:
Jim Nicastro Mr. Peraza
87 Rolling Hill Dr. 600 A Valley Rd.
Millington, NJ 07946 Gillette, NJ 07933
Amount - $220 Amount - $60
Barbara Novello Debbie Bruno
63 Cottage Pl 64 Delaware Ave.
Gillette, NJ 07933 Stirling, NJ 07980
Amount - $110 Amount - $30
Jim Gaffney Ann Naylor
85 Lupine Way 483 Mountain Ave.
Stirling, NJ 07980 Gillette, NJ 07933
Amount - $200 Amount - $45
Stephen Yautz Carla Viola
348 Somerset St. 63 Overlook Rd.
Stirling, NJ 07980 Millington, NJ 07946
Amount - $90 Amount - $110
Johnna Rossman
1672 Long Hill Rd.
Millington, NJ 07946
Amount - $90
Jeremy McGuire
24 Morristown Rd.
Gillette, NJ 07933
Amount - $90
RESOLUTION 07-271
APPOINTING CROSSING GUARD - ABBONDANDOLO
BE IT RESOLVED, by the Township Committee of the Township of Long Hill, County of Morris, State of New Jersey as follows:
1. Upon the advice and recommendation of Daniel Hedden, Chief of Police, Ms. Anna Abbondandolo is hereby appointed as School Crossing Guard.
2. Ms. Anna Abbondandolo shall be considered part-time and serve on an as needed basis.
3. This appointment shall be effective on August 13, 2007 or earlier at the discretion of the Police Chief at a rate of $17.50 per hour.
4. The Township’s Personnel Policy & Procedure Manual shall be applicable to this position and the duties are to be defined by the Chief of Police.
RESOLUTION 07-272
AUTHORIZING RETURN OF PROFESSIONAL REVIEW ESCROW BALANCE – ENVIRONMENTAL EXCAVATING CO., INC.
WHEREAS, Environmental Excavating Co., Inc, 320 Essex Street, Gillette, New Jersey, 07933 submitted application for Block 11604, Lot 32; and
WHEREAS, the Planning and Zoning Administrator has authorized that no further billing is expected and to return the remaining balance of the Professional Review Escrow; and
WHEREAS, the Chief Financial Officer has determined that $701.52 is remaining in the Professional Review Escrow.
NOW, THEREFORE, BE IT RESOLVED, that the Township Committee of the Township of Long Hill hereby directs the Chief Financial Officer to return the remaining balance of the Professional Review Escrow in the amount of $701.52 to Environmental Excavating Co., Inc, 320 Essex Street, Gillette, New Jersey 07933.
RESOLUTION 07-273
AUTHORIZING THE TOWNSHIP TO APPLY FOR A GRANT WITH THE NEW JERSEY DEPARTMENT OF TRANSPORTATION
WHEREAS, the Township Committee wishes to file an application with the New Jersey Department of Transportation for the resurfacing of Main Avenue; and
WHEREAS, the project entails the milling and resurfacing of the entire length of the roadway, the installation of handicap ramps, resetting manholes, water valve boxes, replacement of inlet head with new stormwater compliant heads, installation of new signs and traffic markings; and
WHEREAS, the amount of the project is two hundred twenty-four thousand three hundred twenty dollars ($224,320), whereby the Township is requesting one hundred ninety thousand dollars ($190,000) in grant funds and the Township will contribute fifty four thousand three hundred twenty dollars ($54,320) in funds to the project:
NOW, THEREFORE, BE IT RESOLVED that the Township Committee of the Township of Long Hill in the County of Morris, State of New Jersey as follows:
1. The filing of a 2007 application to the New Jersey Department of Transportation.
2. The Mayor and Township Clerk are hereby authorized to sign the application and submit it on behalf of the Township.
3. A certified true copy of this resolution is to be attached to the application.
RESOLUTION 07-274
AUTHORIZING THE TOWNSHIP TO APPLY FOR A GRANT WITH THE NEW JERSEY DEPARTMENT OF TRANSPORTATION
WHEREAS, the Township Committee wishes to file an application with the New Jersey Department of Transportation for the Sidewalk Accessibility Program; and
WHEREAS, the project entails the installation of handicap accessible sidewalks and curd-cuts around all schools within the Township; and
WHEREAS, the amount of the project is One Hundred twenty four thousand four hundred sixty one dollars ($124,461), whereby the Township is requesting one hundred fifteen thousand dollars ($115,000) in grant funds and the Township will contribute nine thousand four hundred sixty one dollars ($9,461) in funds to the project:
NOW, THEREFORE, BE IT RESOLVED that the Township Committee of the Township of Long Hill in the County of Morris, State of New Jersey as follows:
4. The filing of a 2007 application to the New Jersey Department of Transportation.
5. The Mayor and Township Clerk are hereby authorized to sign the application and submit it on behalf of the Township.
6. A certified true copy of this resolution is to be attached to the application.
RESOLUTION 07-275
APPROVING REGULAR SESSION MINUTES – MAY 30, 2007
BE IT RESOLVED, that the Township Committee of the Township of Long Hill does hereby approve the Regular Session Minutes of May 30, 2007.
RESOLUTION 07-276
RESCINDING RESOLUTION 07-221 AND AWARDING CONTRACT UNDER NON-FAIR AND OPEN PROCEDURES FOR CONSTRUCTION INSPECTION –
MAIN AVENUE REVITALIZATION PROJECT
BE IT RESOLVED, that the Township Committee of the Township of Long Hill does hereby:
1. rescind Resolution 07-221in its entirety and;
2. Awards a Contract under the Non-Fair and Open Procedures to T&M Associates for Construction Inspection Services for the Main Avenue Revitalization Project in the amount of $22,800.
The Chief Finance Officer has Certified that sufficient funds are available in account C-04-55-110-001-C.
RESOLUTION 07-277
AUTHORIZE TEMPORARY EMPLOYMENT OF
MARY JANE YORG AS FINANCE CLERK
WHEREAS, due to retirements and as part of the reorganization of the Township Finance Office, there exist the need to fill the position of Bookkeeper (Finance Clerk), and;
WHEREAS, after advertisements placed and interviews conducted there was no suitable candidate that met the criteria for the position, and;
WHEREAS, a temporary candidate has been identified in the name of Mary Jane Yorg who has the education and experience necessary to fulfill the position requirements and is willing to accept the position until a suitable permanent candidate is found, and;
WHEREAS it is the recommendation of the Township Administrator to engage Mary Jane Yorg as a temporary Finance Clerk at a rate of $22.50 per hour for an average week of 25 hours per week until a permanent candidate is employed; now therefore,
BE IT RESOLVED, that the Township Committee of the Township of Long Hill does hereby authorize the Township Administrator to proceed with the temporary employment of Mary Jane Yorg as stated above until a permanent candidate is employed and also instructs the Township Administrator to re-advertise the vacant position.
The Chief Finance Officer has Certified that sufficient funds are available in account 7-01-20-130-130-101.
RESOLUTION 07-278
APPROVING BLOCK PARTY REQUEST AND CLOSING OF SHERWOOD LANE
BE IT RESOLVED that the Township Committee of the Township of Long Hill does hereby approve the request for a block party to be held on Sherwood Lane from Lupine Way to Pleasant Plains Road on Saturday, September 8, 2007 from 12:00 p.m. until 8:30 p.m. as noted in a letter received from Laurie Spinelli.
BE IT FURTHER RESOLVED that the Township Committee does hereby approve the request for the closing of Sherwood Lane between Lupine Way and Pleasant Plains Road with the provision that barricades are obtained from the Department of Public Works.
The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Aye
Mayor Vitureira Aye
The Township Committee recessed at 9:38 p.m.
The Township Committee reconvened at 9:50 p.m.
On roll call the following Committee members were present:
Jerry Aroneo
Mead Briggs
Chris Collins
Mayor Vitureira
Mr. Pidgeon read his notations on resolution 07-267.
Mayor Vitureira opened the meeting for questions or comments pertaining to resolutions 07-266 and 07-267. No one wished to be heard.
TOWNSHIP OF LONG HILL
RESOLUTION #07-266
RESCINDING AND REVOKING RESOLUTIONS 06-190 AND 06-300 CONCERNING LOUNSBERRY MEADOW MORTGAGE
WHEREAS, the Township Committee of the Township of Long Hill adopted Resolution #06-190 on June 28, 2006, expressing its intent to release or subordinate the principal and interest on the “soft loan” from the Long Hill Township Senior and Handicapped Low-Income Housing Associates, L.P., the owner of Lounsberry Meadow, in exchange for lands and easements needed for the Upper Passaic River Flood Control Project across the limited partnership’s property; and
WHEREAS, the Township Committee thereafter adopted Resolution #06-300 on October 25, 2006 amending Resolution #06-190; and
WHEREAS, the Township Committee stated in the preamble to Resolution #06-300 that it was “the intension of the Township of Long Hill to release the soft loan in exchange for lands required for the Passaic Flood Control Project provided that the hard loan [was] completely and fully paid,” but went on to resolve that it was “the intent of the Township Committee . . . to subordinate the principal and interest of the soft loan in exchange for lands and easements needed for the Upper Passaic River Flood Control Project”; and
WHEREAS, the proposed transaction was never authorized or approved by Long Hill Township Senior and Handicapped Low-Income Housing Associates, L.P.; and
WHEREAS, Resolution #06-190, as amended by Resolution #06-300, was adopted in error; and
WHEREAS, no release or subordination of the soft loan mortgage was ever recorded; and
WHEREAS, no lands or easements were ever conveyed to the Township by the Long Hill Township Senior and Handicapped Low-Income Housing Associates, L.P.;
NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Long Hill in the County of Morris, State of New Jersey as follows:
1. Resolution #06-190 entitled “Resolution Authorizing the Township to Release or Subordinate Financial Obligations in Exchange for Lands and Easements Needed for Upper Passaic Flood Control Project” is hereby rescinded and revoked, effective June 28, 2006.
2. Resolution #06-300 entitled “Resolution Amending Resolution #06-190 . . .” is hereby rescinded and revoked, effective October 25, 2006.
3. Resolutions #06-190 and #06-300 are void ab initio.
4. The Mayor and Township Clerk are hereby authorized and directed to sign any documents necessary to carry out the intent of this Resolution.
TOWNSHIP OF LONG HILL
RESOLUTION #07-267
RESOLUTION AUTHORIZING SUBORDINATION OF TOWNSHIP’S MORTGAGE WITH LONG HILL TOWNSHIP SENIOR AND HANDICAPPED LOW-INCOME HOUSING ASSOCIATES, LP FOR THE LOUNSBERRY MEADOW PROJECT TO THE NEW MILLINGTON SAVINGS BANK MORTGAGE
WHEREAS, the Township is the mortgagee on a certain mortgage and security agreement dated September 20, 1992 made by the Passaic Township Senior and Handicapped Low-Income Housing Associates, L.P./Lounsberry Meadow to secure payment in the amount of $3,491,000, plus interest, and recorded in the Morris County Clerk’s office on October 26, 1992, in mortgage book 4330, page 335; and
WHEREAS, $1,718,785. of the $3,491.400. was payable in monthly installments with a balloon payment at the end of fifteen years, and the balance was in the nature of a “soft loan”; and
WHEREAS, Passaic Township Senior and Handicapped Low-Income Housing Associates, L.P, now known as Long Hill Township Senior and Handicapped Low-Income Housing Associates, L.P., refinanced with the Millington Savings Bank and, with the proceeds of that loan, paid the Township the outstanding balance on the “hard loan”; and
WHEREAS, the Township is willing to subordinate the remaining balance on its mortgage to the December 8, 2006 Millington Saving Bank mortgage;
NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Long Hill in the County of Morris, State of New Jersey as follows:
1. The Township hereby agrees to subordinate the remaining balance on its mortgage described in the preamble to the December 8, 2006 Millington Savings Bank mortgage.
2. This resolution is contingent upon the approval of both the Lounsberry Board of Trustees and Bank of America.
3. The Mayor and Township Clerk are hereby authorized to execute a subordination
agreement and any other documents necessary to carry out the intent of this Resolution.
On motion of Mr. Collins seconded by Mayor Vitureira that resolutions 07-266 and 07-267 were adopted.
The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Aye
Mayor Vitureira Aye
Mayor Vitureira opened the meeting to the public.
Chris Connor, Millington, addressed the Governing Body regarding appointments to the Planning Board.
Dennis Sandow, Millington, stated that the resignation of Ms. Scannelli is a great loss to the Township.
No one else wished to be heard and Mayor Vitureira closed the meeting to the public.
Mayor Vitureira opened the meeting to the public for comments regarding the three candidates nominated to fill the vacant Township Committee position. A discussion ensued regarding the time at which this item was being considered.
Paula Connor, Millington, addressed the Governing Body regarding the time at which another item was discussed at a previous meeting.
No one else wished to be heard.
Mayor Vitureira nominated Roseanne Calluori. Mr. Briggs seconded the nomination. Mr. Pidgeon explained the vacancy process.
The vote to appoint Ms. Calluori to the Township Committee was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Nay
Mayor Vitureira Aye
On motion of Mr. Briggs, seconded by Mr. Aroneo and unanimous voice vote, the meeting adjourned at 10:07 p.m.
Respectfully submitted,
______________________________
Anna Imiolek, RMC
Deputy Municipal Clerk
Thursday, January 3, 2008
July 25, 2007
MINUTES OF THE LONG HILL TOWNSHIP COMMITTEE
JULY 25, 2007 REGULAR SESSION
The Township Committee of the Township of Long Hill, County of Morris, State of New Jersey, convened in Regular Session at the Municipal Building, 915 Valley Road, Gillette, New Jersey, on Wednesday, July 25, 2007 at 7:00 p.m.
Mayor Vitureira noted that the Township Committee will meet in Executive Session from 7:00 P.M. until 7:30 P.M.
RESOLUTION #07-243
BE IT RESOLVED, that the Township Committee of Long Hill Township, pursuant to the provision of P.L. 1975, Chapter 231 of the Open Public Meetings Act, meet in closed session for the purpose of possible litigation, property acquisition, contract negotiations and personnel.
BE IT FURTHER RESOLVED, that the Township Committee will disclose to the public at such time as appropriate action is taken on said matters, and when disclosure will not result in unwarranted invasion of individual privacy or prejudice to the best interests of the Township of Long Hill; provided such disclosure will not violate Federal, State or Local Statutes and does not fall within the attorney/client privilege.
On motion of Mr. Aroneo, seconded by Mr. Briggs, Resolution #07-243 was approved. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Absent
Mayor Vitureira Aye
The Township Committee convened to Executive Session at 7:03 p.m.
The Township Committee reconvened to Regular Session at 7:42 p.m.
Mr. Briggs led all present in the Pledge of Allegiance.
On roll call the following Committee members were present:
Jerry Aroneo
Mead Briggs
Mayor Vitureira
Absent: Chris Collins
Also present: Richard Sheola, Administrator/Acting Clerk
John Pidgeon, Township Attorney
Mayor Vitureira read the following statement:
In compliance with the Open Public Meetings Law of New Jersey, adequate notice of this meeting was included in a list of meetings notice sent in writing to the Echoes Sentinel, Courier News and Daily Record on January 3, 2007; posted on the bulletin board in the Municipal Building on January 3, 2007 and has remained continuously posted as the required notices under the Statute. In addition, a copy of this notice is and has been available to the public and is on file in the office of the Municipal Clerk.
Mayor Vitureira stated, that as a matter of procedure, it is the intention of the Township Committee not to continue any matter or introduce a new matter past 11:00 p.m. at any regular or special meeting of the Committee unless a motion is passed by the members then present to extend the meeting to a later specified cutoff time.
Mayor Vitureira announced that Committeewoman Gina Genovese resigned on July 16th and explained the replacement procedure.
Chief Hedden presented Sergeant Allen, Officer Sugalski and Officer Naga with Medical Assistance Awards and presented pins of recognition to the following First Aid Squad members: Irene Sachs, Chief Van Hann, Mark Stein, Tom English, Jim Dellureficio, Nancy Harris, Lianna Cohen and Bob English for their heroic and life saving efforts during a First Aid call on June 4th.
Mr. Sheola reported that the senior/disabled bus service would be expanded to include a stop at the library on Mondays and Fridays and a dial-a-ride service for seniors and disabled individuals, who need rides to local doctors, is being considered for the 2008 budget cycle.
Mayor Vitureira announced that the House passed an appropriations bill dedicating approximately $3.7 million for the Upper Passaic River Flood Wall Projects and the matter is now pending before the Senate. Mr. Sheola suggested that the Engineer, Attorney and Administrator begin working on the acquisition of easements. Mayor Vitureira concurred. Mr. Aroneo inquired regarding funding, noting that $3.6 million was supposed to be allocated by the Federal Government to Long Hill and Congressman Frelinghuysen’s last report stated that $2.6 million was being allocated. Mayor Vitureira directed Mr. Sheola to contact Congressman Frelinghuysen regarding this issue.
Mr. Aroneo stated that some residents have voiced concern that not everyone’s needs have been addressed with the project and more can be done.
On motion of Mr. Aroneo, seconded by Mayor Vitureira, and unanimous voice vote, that a Flood Mitigation Committee be created to address all the flood issues of the Township.
Mayor Vitureira opened the meeting to the public for comments regarding this issue.
Carol Prasa, Millington, inquired regarding responsibility if a neighborhood which never flooded before floods after the completion of the project. Mayor Vitureira suggested that the Flood Mitigation Committee address this question, stated that the structure of the Flood Mitigation Committee will be addressed at the next meeting and requested that an article be placed in the newspaper notifying residents of the committee and asking for volunteers.
No one else wished to be heard.
Mr. Pidgeon explained the request from the Long Hill Athletic Foundation’s for funding in the amount of $4,100 for scoreboards at Riverside Park. A discussion ensued. Mr. Sheola requested more time to research whether the item was funded in the 2006 budget or to find money in the 2007 budget. Mayor Vitureira directed that more research be conducted and the matter be revisited at the next meeting.
Mayor Vitureira opened the meeting to the public for questions or comments pertaining to this request. No one wished to be heard.
Mr. Sheola explained that the Township has a no refund policy for recreation programs, there have been a number of requests for refunds recently and noted policies utilized by other municipalities. A discussion ensued. There was a consensus to continue the no refund policy and determine extreme circumstances on a case by case basis.
Mayor Vitureira opened the meeting to the public regarding this issue. No one wished to be heard.
Mayor Vitureira stated that he attended a Freeholder sponsored conference on energy conservation and requested that Mr. Sheola contact the same company which the County utilized; the estimated cost of the review for the Township is $7,000. A discussion ensued. Mr. Aroneo noted that energy efficient equipment would be utilized for the pump stations and sewer system upgrades, the town hall building is relatively new and therefore would not yield much savings and instead suggested hiring a mechanical analyst to review the air conditioning system. Mr. Sheola explained that there is no obligation or cost to receive a proposal. The Governing Body authorized the request for a proposal. Mr. Briggs suggested that Mr. Sheola contact Len Hamilton who has been looking into other companies.
Mayor Vitureira opened the meeting to the public regarding this matter.
Dennis Sandow, Millington, inquired if the library would be included. Mr. Sheola responded in the affirmative. Mr. Sandow suggested including Riverside Park and installing a light switch by the door which would provide people exiting town hall 15 minutes worth of light in the parking lot. Mr. Aroneo suggested taking care of obvious matters rather than paying for a proposal by a company. Mr. Sheola noted that an electrician will be installing motion sensors in the bathrooms tomorrow. Mr. Aroneo suggested motion sensors in the parking lot.
No one else wished to be heard.
Mayor Vitureira announced that copies of sections of the Master Plan have been placed in the library and are being downloaded onto the website.
Mr. Briggs read by title:
Ordinance #209-07 entitled “An Ordinance Amending Ordinance #199-06 Pertaining to Salaries and Wages of Certain Officers and Employees of the Township of Long Hill for the Year 2007”.
Mr. Sheola explained that the ordinance separates the Administrator/Municipal Clerk positions, lowers the low end of the CFO salary range and adds a new section which allows for the creation of a part-time position out of any non-police and non-public works positions.
Mayor Vitureira opened the meeting to the public for a hearing on Ordinance #209-07.
Dennis Sandow, Millington, inquired if the combined position of Administrator/Clerk will remain as an option in the future. Mr. Pidgeon suggested that the ordinance be changed to show the position of Administrator/Clerk with a strikeout through it.
On motion of Mayor Vitureira, seconded by Mr. Briggs, and unanimous voice vote, that Ordinance 209-07 was amended to show the strike out of the combined Administrator/Clerk position.
Mr. Sandow inquired if the Deputy Clerk’s salary range has been checked against the Municipal Clerk’s salary range. Mayor Vitureira explained that these are just ranges and “there might be a reason to have it. In other words, if you have a Clerk who was a part-time Clerk, and a Deputy Clerk was a full-time Clerk it may work out that that’s the solution”. Mr. Sheola stated that the range has been reviewed and the Deputy Clerk’s range is lower.
No one else wished to be heard and Mayor Vitureira closed the hearing to the public.
On motion of Mr. Briggs, seconded by Mr. Aroneo, that Ordinance #209-07 be passed on final reading and adopted as published. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Absent
Mayor Vitureira Aye
Mr. Aroneo read by title:
Ordinance #212-07 entitled “Bond Ordinance Appropriating $1,880,100, and Authorizing the Issuance of $1,790,500 Bonds or Notes of the Township, for Various Improvements or Purposes Authorized to be Undertaken by the Township of Long Hill, in the County of Morris, New Jersey”.
Mr. Sheola noted some of the included items, explained funding and that the ordinance provides that the bonds/notes do not have to be issued all at once.
Mr. Aroneo inquired if BANs could be rolled into sewer debt through the State. Mr. Sheola stated that funding could be done through local money or with DEP but a lead time of 18 to 24 months is necessary to utilize DEP. Mr. Sheola explained that while sources can be combined at the onset, one cannot be used later on to offset another.
Mayor Vitureira opened the meeting to the public regarding ordinance 212-07. No one wished to be heard.
On motion of Mr. Aroneo, seconded by Mayor Vitureira, that Ordinance #212-07 was passed on first reading, published according to law, and that a public hearing hereon is scheduled for Wednesday, September 12, 2007 at 7:30 p.m. or soon thereafter, at the Municipal Building. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Absent
Mayor Vitureira Aye
Mayor Vitureira read by title:
Ordinance #213-07 entitled “An Ordinance Prohibiting Turning and Supplementing and Amending Chapter VII of the Township Code Entitled “Traffic”’.
Mr. Sheola explained that this ordinance is the result of a request that came through the traffic section of the police department in order to expedite traffic flow and to create a more favorable situation for pedestrians.
Chief Hedden explained the traffic problem and the new traffic plan. Mr. Briggs inquired regarding educating the public of the new regulations. Chief Hedden stated that literature will be sent home with students and an officer will be present once the ordinance is passed to assist in rerouting the traffic.
Mayor Vitureira opened the meeting to the public regarding ordinance 213-07. No one wished to be heard.
On motion of Mayor Vitureira, seconded by Mr. Briggs, that Ordinance #213-07 was passed on first reading, published according to law, and that a public hearing hereon be scheduled for Wednesday, September 12, 2007 at 7:30 p.m. or soon thereafter, at the Municipal Building. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Absent
Mayor Vitureira Aye
Mr. Briggs and Mr. Aroneo stated that they did not receive a copy of the bills. Mr. Aroneo suggested taking a break to review the bills. Mr. Sheola stated that there is also a list of amendments to the consent agenda based on the discussions which took place in executive session. Resolution 07-244 was pulled from the consent agenda.
Mayor Vitureira inquired regarding resolution 07-250, stating that the Township is prohibited from conducting the reviews in-house, and this should be reflected in the resolution.
On motion of Mayor Vitureira, seconded by Mr. Aroneo, and unanimous voice vote, resolution 07-250 was amended.
Mr. Sheola read by title additional resolutions: 07-251, 07-252, 07-253, 07-254, 07-255 and 07-256. Mayor Vitureira directed that these resolutions be considered individually.
Mayor Vitureira opened the meeting to the public for questions or comments regarding the consent agenda resolutions. No one wished to be heard.
On motion of Mayor Vitureira, seconded by Mr. Briggs, the following Consent Agenda Resolutions, with the exception of 07-244, were introduced and adopted as amended:
RESOLUTION 07-244
APPROVING PAYMENT OF BILLS
BE IT RESOLVED, that the Township Committee of the Township of Long Hill does hereby approve the payment of the bills as presented by the Chief Financial Officer.
BE IT FURTHER RESOLVED, that the bills list be appended to the official minutes.
RESOLUTION 07-245
AMENDING RESOLUTION 07-188 ENTITLED
APPOINTING 2007 STIRLING LAKE STAFF
BE IT RESOLVED by the Township Committee of the Township of Long Hill, in the County of Morris, State of New Jersey, that Resolution 07-188 appointing 2007 Stirling Lake Staff is hereby amended to include the following:
Name Position Rate of Pay/Hour
Danielle Jungles Lifeguard $ 8.50
Chris Arrighi Lifeguard $ 8.50
RESOLUTION 07-246
APPOINTING 2007 FIELD HOCKEY/LACROSSE CAMP DIRECTOR - ATKINS
BE IT RESOLVED that the Township Committee of the Township of Long Hill upon the advice and recommendation of Donna Mallery, Recreation Director, hereby appoints Lisa Atkins as 2007 Field Hockey/Lacrosse Camp Director at a rate of $25.00 per hour.
RESOLUTION 07-247
APPROVING GRADE ADVANCEMENT - MARCZEWSKI
BE IT RESOLVED, that the Township Committee of the Township of Long Hill, County of Morris, State of New Jersey, upon the advice and recommendation of Police Chief Daniel Hedden, does hereby approve the advancement of Officer James Marczewski to Officer Grade III, effective June 1, 2007 at an annual salary of $67,462.97, prorated for the remainder of the year.
BE IT FURTHER RESOLVED, that this advancement is consistent with the PBA 322 Collective Bargaining Agreement.
RESOLUTION 07-248
INSERTION OF SPECIAL ITEM OF REVENUE – STATE OF NEW JERSEY DEPT OF LAW & PUBLIC SAFETY AGGRESSIVE DRIVING GRANT
WHEREAS, N.J.S.A. 40 A:4-87 provides that the Director of Division of Local Government Services may approve the insertion of any special item of revenue in the budget or any county or municipality when such item shall have been made available by law and the amount thereof was not determined at the time of the adoption of the budget; and
WHEREAS, the Director may also approve the insertion of an item of appropriation for equal amount;
NOW, THEREFORE, BE IT RESOLVED, by the Township Committee of the Township of Long Hill, in the County of Morris, State of New Jersey hereby requests the Director of the Division of Local Government Services to approve the insertion of an item of revenue in the budget of the year 2007 in the sum of $4,000.000, which is now available as a Revenue from the State of New Jersey, Department of Law & Public Safety, Aggressive Driving Grant.
BE IT FURTHER RESOLVED by the like sum of $4,000.00 is hereby appropriated under the caption titled Aggressive Driving Grant; and
BE IT FURTHER RESOLVED, that the above is a result of funds from The State of New Jersey, Department of Law & Public Safety Grant in the amount of $4,000.00; and
BE IT FURTHER RESOLVED that two copies of this Resolution be filed with the Director of the Division of Local Government Services.
RESOLUTION 07- 249
A RESOLUTION AUTHORIZING FILING OF MORRIS COUNTY OPEN SPACE GRANT
BE IT RESOLVED by the Township Committee of the Township of Long Hill in the County of Morris, State of New Jersey as follows:
1. The Mayor, Township Clerk and Township Administrator are hereby authorized to execute and sign all documents necessary to effectuate the receipt of grant monies from the Morris County Open Space Program relative to the applications for Block 14602, Lots 11 & 12 (commonly known as 644 Meyersville Road, Meyersville) and Block 10801, Lot 6.01 (commonly known as 491 Valley Road, Gillette).
2. The Township accepts all conditions as set forth in the application.
TOWNSHIP OF LONG HILL
RESOLUTION 07- 250
A RESOLUTION AUTHORIZING UNIFORM CONSTRUCTION CODE PERMIT REVIEWS TO BE PERFORMED BY OTHER AGENCIES
WHEREAS, Chapter 23 of Title 5 of the New Jersey Administrative Code governs the Uniform Construction Code; and
WHEREAS, Section 4.5 of the Uniform Construction Code governs the administrative and enforcement of municipal enforcing agencies; and
WHEREAS, Sub-section 4.5(j) of the Uniform Construction Code, entitled “Conflict of Interest”, was recently amended to add public officials and employees having a direct or indirect control over the funding or operations of an enforcing agency, as well as their close relatives and household members, to the list of those whose project plans shall be reviewed and inspected by another enforcing agency in order to avoid an actual or potential situation in which code officials and inspectors might be subject to undue influence, whether actual or perceived; and
WHEREAS, any officials subject to the provisions of NJAC 23:5-4.5(j) will have their Uniform Construction Code permits reviewed, issued and inspected by the staff of an adjoining community; and
WHEREAS, the Township of Chatham, Morris County and the Township of Berkeley Heights, Union County, are the closest in proximity to the Township of Long Hill with which the Township of Long Hill does not share common personnel; and
WHEREAS, the Township of Chatham and the Township of Berkeley Heights have agreed to review, issue and inspect all Uniform Construction Code permits presented to the Township of Long Hill Construction Office for zoning and engineering reviews.
NOW, THEREFORE BE IT RESOLVED by the Township Committee of the Township of Long Hill in the County of Morris, State of New Jersey as follows:
1. Sub-section 4.5(j) of the Uniform Construction Code, entitled “Conflict of Interest”, was recently amended to add pubic officials and employees having a direct or indirect control over the funding or operations of an enforcing agency, as well as their close relatives and household members, to the list of those whose project plans shall be reviewed and inspected by another enforcing agency in order to avoid an actual or potential situation in which code officials and inspectors might be subject to undue influence, whether actual or perceived
2. Any and all Uniform Construction Code permits presented to the Township of Long Hill for zoning and engineering reviews shall be transferred to either the Township of Chatham or the Township of Berkeley Heights construction Offices for plan review, inspection and processing; and
3. Any and all Uniform Construction Code permits presented to the either the Township of Chatham or the Township of Berkeley Heights construction Offices for plan review, inspection and processing shall be accepted by the Township of Long Hill.
The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Absent
Mayor Vitureira Aye
Mr. Sheola read the following resolution:
RESOLUTION 07- 251
ACCEPTING RETIREMENT OF CFO ROSALIE TEBBS
BE IT RESOLVED by the Township Committee of the Township of Long Hill in the County of Morris, State of New Jersey as follows:
1. The Township Committee hereby accepts the retirement of CFO Rosalie Tebbs, effective August 1, 2007.
2. The Township Committee hereby authorizes the execution of a settlement agreement with Rosalie Tebbs to be finalized through negotiations.
3. This authorization is contingent upon Rosalie Tebbs’ signing a general release in form acceptable to the Township Attorney.
Mayor Vitureira thanked Ms. Tebbs for her years of service and for continuing to serve as a consultant during the transition. Mr. Aroneo thanked Ms. Tebbs for her years of service and wished her well in her retirement. Mr. Briggs stated that as a member of the finance committee, Ms. Tebbs always provided requested information promptly.
Mayor Vitureira opened the meeting to the public regarding this resolution. No one wished to be heard.
On motion of Mayor Vitureira, seconded by Mr. Briggs, Resolution #07-251 was approved. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Absent
Mayor Vitureira Aye
Mr. Sheola read the following resolution:
RESOLUTION 07-252
APPOINTING CHIEF FINANCIAL OFFICER
WHEREAS, Ms. Rosalie Tebbs will retire as the Township Chief Financial Officer (“CFO”) effective August 1, 2007 in accordance with Resolution and Stipulation of the Township of Long Hill and;
WHEREAS, the Township of Long Hill is in need of the services of a Certified Municipal Finance Officer pursuant to N.J.S.A. 40A:9-140.13; and
WHEREAS, Richard J. Sheola has the necessary license, education and experience to serve as a Chief Financial Officer; and
WHEREAS, the Township Committee pursuant to the provisions of N.J.A. 40A:9-140.13, et seq., Richard J. Sheola, Certified Municipal Finance Officer License Number 73 is appointed as Chief Finance Officer, effective August January 1, 2007 and expiring July December 31, 2011 2010; and
WHEREAS, in accordance with Resolution 07-175, Richard J. Sheola will receive his normal compensation for his additional duties as Chief Municipal Finance Officer.
NOW, THEREFORE, BE IT RESOLVED that the Township Committee of the Township of Long Hill in the County of Morris, State of New Jersey as follows:
1. Richard J. Sheola, Certified Municipal Finance Officer License Number 73, is hereby appointed Chief Finance Officer for the Township of Long Hill for the term effective August January 1, 2007 and expiring July December 31, 2011 2010 at no additional compensation.
2. A certified true copy of this resolution is to be forwarded to the Division of Local Government Services, Department of Community Affairs, State of New Jersey.
Mayor Vitureira opened the meeting to the public regarding this resolution. No one wished to be heard.
Mr. Aroneo thanked Mr. Sheola for taking on this responsibility. Mr. Pidgeon explained that the appointment is effective tonight and expires January 31, 2010; the four year term begins January 1, 2007.
On motion of Mayor Vitureira, seconded by Mr. Aroneo, Resolution #07-252 was approved. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Absent
Mayor Vitureira Aye
Mr. Sheola read the following resolution:
RESOLUTION 07-253
AWARD CONTRACT UNDER FAIR AND OPEN PROCEDURES FOR
CONSTRUCTION INSPECTION -
MAIN AVENUE REVITALIZATION
BE IT RESOLVED by the Township Committee of the Township of Long Hill in the County of Morris, State of New Jersey as follows:
1. The Township Engineer solicited proposals from qualified firms on June 1, 2007 and four (4) responses were received.
2. T&M Associates submitted the lowest price for Construction Administration services at an amount not to exceed $9,689.00.
3. The Mayor and Clerk are hereby authorized to sign an agreement with T&M Associates for Construction Administration services for the Main Avenue Revitalization Project.
4. The Finance Officer has certified sufficient funds are available under account C-04-55-110-001-C.
Mr. Sheola explained that a construction administration firm is necessary for the job due to the complexity of federal regulations. Mayor Vitureira opened the meeting to the public regarding this resolution. No one wished to be heard.
On motion of Mayor Vitureira, seconded by Mr. Briggs, Resolution #07-253 was approved. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Absent
Mayor Vitureira Aye
Mr. Sheola read the following resolutions:
RESOLUTION 07-254
AMENDING RESOLUTION 07-188 ENTITLED
APPOINTING 2007 STIRLING LAKE STAFF
BE IT RESOLVED by the Township Committee of the Township of Long Hill, in the County of Morris, State of New Jersey, that Resolution 07-188 appointing 2007 Stirling Lake Staff is hereby amended to include the following:
Name Position Rate of Pay/Hour
Lauren Laverio Lifeguard $10.00
Mike Stanch Lifeguard $10.00
Melanie Roshto Lifeguard $ 9.50
Chris Arrighi Lifeguard $ 8.75
Erica Jungles Lifeguard $ 8.75
RESOLUTION 07-255
AMENDING RESOLUTION 07-209 ENTITLED APPOINTING 2007 SUMMER RECREATION PLAYGROUND PERSONNEL
BE IT RESOLVED by the Township Committee of the Township of Long Hill, in the County of Morris, State of New Jersey, that Resolution 07-209 appointing 2007 Summer Recreation Playground Personnel is hereby amended to include the following:
Name Position Salary Pr Hr.
Tyler Parchment Counselor $ 9.00
Mayor Vitureira opened the meeting to the public for questions or comments regarding resolutions 07-254 and 07-255.
On motion of Mayor Vitureira, seconded by Mr. Aroneo, Resolution #07-254 and #07-255 were approved. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Absent
Mayor Vitureira Aye
Mr. Pidgeon stated that resolution 07-256 is regarding adopting the Government Records Council model OPRA public records request form.
RESOLUTION 07-256
ADOPTING GOVERNMENT RECORDS COUNCIL MODEL OPEN PUBLIC RECORDS FORM FOR THE TOWNSHIP OF LONG HILL
BE IT RESOLVED by the Township Committee of the Township of Long Hill, in the County of Morris, State of New Jersey the Model Open Public records Form prescribed by the Government Records Council is hereby adopted as the Official Open Pubic records Request form for the Township of Long Hill, New Jersey.
Mr. Pidgeon explained that when OPRA was first instated, various models of the form existed and the Township adopted one of them; since then the GRC has adopted a model form, someone questioned some aspects of the Township’s current request form and it was his recommendation to adopt the GRC model form.
Mayor Vitureira opened the meeting to the public regarding this resolution.
Dennis Sandow, Millington, inquired if the old forms will still be acceptable. Mr. Sheola responded in the negative.
On motion of Mayor Vitureira, seconded by Mr. Aroneo, Resolution #07-256 was approved. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Absent
Mayor Vitureira Aye
Mayor Vitureira opened the meeting to the public.
Suzanne Dapkins, Gillette, thanked the Township for applying for the Open Space Grant and inquired if the Governing Body intended to skip over the Employee/Volunteer Recognition discussion item. Ms. Dapkins stated that she started the practice when she was Mayor, it was relatively inexpensive and the employee and volunteer dinners were combined to save money. Mayor Vitureira stated that the dinner will be held on November 1st pending approval of the Township Committee.
On motion of Mr. Aroneo, seconded by Mayor Vitureira, that permission to hold the Employee/Volunteer Recognition Dinner on November 1, 2007 be granted. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Absent
Mayor Vitureira Aye
Mr. Sheola stated that some details need to be worked out and suggested that one member of the Governing Body work with the staff regarding the issues. Mr. Aroneo volunteered. Mr. Sheola stated that the employees working on the dinner will be: Ms. Tsimboukis, Ms. Imiolek, Ms. Macaluso and Mr. Sheola.
Dennis Sandow, Millington, thanked the employees who helped make the bike race a success and spoke regarding the site triangle at the corner of Northfield and Valley Road and relocating the stop sign. Mayor Vitureira directed Mr. Sheola and Chief Hedden to look into the matter. Mr. Aroneo stated that another resident has requested that the intersection of Carlton Road and Long Hill Road be examined, suggested that the police make a list of intersections with site problems and that residents be notified prior to trimming. Mr. Sandow stated that the municipal parking lot is hazardous and suggested creating a traffic control ordinance.
Gary Pratt, Gillette, thanked the Governing Body for expanding the senior bus service to the library and voiced concern regarding aggressive and misleading Verizon salesmen. Mr. Pidgeon explained that solicitors must register with the police department, while the ordinance limits time, the Township cannot restrict frequency and noted that complaints can be voiced to Verizon. Mayor Vitureira directed Mr. Sheola to send a letter to Verizon. Mr. Aroneo inquired regarding the results of Assemblyman Bramnick’s conversations with Verizon and suggested contacting Assemblyman Bramnick. Mayor Vitureira stated that he was advised of a procedure being in place.
Dennis Sandow, Millington, suggested changing the solicitation ordinance to read that hang tags cannot be left on doors. Mayor Vitureira directed Mr. Pidgeon to look into the matter.
No one else wished to be heard and Mayor Vitureira closed the meeting to the public.
The Township Committee recessed at 9:26 p.m.
*The Township committee reconvened at 10:00 p.m.
RESOLUTION 07-244
APPROVING PAYMENT OF BILLS
BE IT RESOLVED, that the Township Committee of the Township of Long Hill does hereby approve the payment of the bills as presented by the Chief Financial Officer.
BE IT FURTHER RESOLVED, that the bills list be appended to the official minutes.
On motion of Mayor Vitureira, seconded by Mr. Briggs, that resolution 07-244 was approved. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Absent
Mayor Vitureira Aye
On motion of Mr. Briggs, seconded by Mr. Aroneo and unanimous voice vote, the meeting adjourned at 10:02 p.m.
Respectfully submitted,
______________________________
Anna Imiolek, RMC
Deputy Municipal Clerk
* The recorder was not turned back on when the Township Committee reconvened at 10:00 p.m. The italicized portion was compiled from information provided by Mr. Sheola.
JULY 25, 2007 REGULAR SESSION
The Township Committee of the Township of Long Hill, County of Morris, State of New Jersey, convened in Regular Session at the Municipal Building, 915 Valley Road, Gillette, New Jersey, on Wednesday, July 25, 2007 at 7:00 p.m.
Mayor Vitureira noted that the Township Committee will meet in Executive Session from 7:00 P.M. until 7:30 P.M.
RESOLUTION #07-243
BE IT RESOLVED, that the Township Committee of Long Hill Township, pursuant to the provision of P.L. 1975, Chapter 231 of the Open Public Meetings Act, meet in closed session for the purpose of possible litigation, property acquisition, contract negotiations and personnel.
BE IT FURTHER RESOLVED, that the Township Committee will disclose to the public at such time as appropriate action is taken on said matters, and when disclosure will not result in unwarranted invasion of individual privacy or prejudice to the best interests of the Township of Long Hill; provided such disclosure will not violate Federal, State or Local Statutes and does not fall within the attorney/client privilege.
On motion of Mr. Aroneo, seconded by Mr. Briggs, Resolution #07-243 was approved. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Absent
Mayor Vitureira Aye
The Township Committee convened to Executive Session at 7:03 p.m.
The Township Committee reconvened to Regular Session at 7:42 p.m.
Mr. Briggs led all present in the Pledge of Allegiance.
On roll call the following Committee members were present:
Jerry Aroneo
Mead Briggs
Mayor Vitureira
Absent: Chris Collins
Also present: Richard Sheola, Administrator/Acting Clerk
John Pidgeon, Township Attorney
Mayor Vitureira read the following statement:
In compliance with the Open Public Meetings Law of New Jersey, adequate notice of this meeting was included in a list of meetings notice sent in writing to the Echoes Sentinel, Courier News and Daily Record on January 3, 2007; posted on the bulletin board in the Municipal Building on January 3, 2007 and has remained continuously posted as the required notices under the Statute. In addition, a copy of this notice is and has been available to the public and is on file in the office of the Municipal Clerk.
Mayor Vitureira stated, that as a matter of procedure, it is the intention of the Township Committee not to continue any matter or introduce a new matter past 11:00 p.m. at any regular or special meeting of the Committee unless a motion is passed by the members then present to extend the meeting to a later specified cutoff time.
Mayor Vitureira announced that Committeewoman Gina Genovese resigned on July 16th and explained the replacement procedure.
Chief Hedden presented Sergeant Allen, Officer Sugalski and Officer Naga with Medical Assistance Awards and presented pins of recognition to the following First Aid Squad members: Irene Sachs, Chief Van Hann, Mark Stein, Tom English, Jim Dellureficio, Nancy Harris, Lianna Cohen and Bob English for their heroic and life saving efforts during a First Aid call on June 4th.
Mr. Sheola reported that the senior/disabled bus service would be expanded to include a stop at the library on Mondays and Fridays and a dial-a-ride service for seniors and disabled individuals, who need rides to local doctors, is being considered for the 2008 budget cycle.
Mayor Vitureira announced that the House passed an appropriations bill dedicating approximately $3.7 million for the Upper Passaic River Flood Wall Projects and the matter is now pending before the Senate. Mr. Sheola suggested that the Engineer, Attorney and Administrator begin working on the acquisition of easements. Mayor Vitureira concurred. Mr. Aroneo inquired regarding funding, noting that $3.6 million was supposed to be allocated by the Federal Government to Long Hill and Congressman Frelinghuysen’s last report stated that $2.6 million was being allocated. Mayor Vitureira directed Mr. Sheola to contact Congressman Frelinghuysen regarding this issue.
Mr. Aroneo stated that some residents have voiced concern that not everyone’s needs have been addressed with the project and more can be done.
On motion of Mr. Aroneo, seconded by Mayor Vitureira, and unanimous voice vote, that a Flood Mitigation Committee be created to address all the flood issues of the Township.
Mayor Vitureira opened the meeting to the public for comments regarding this issue.
Carol Prasa, Millington, inquired regarding responsibility if a neighborhood which never flooded before floods after the completion of the project. Mayor Vitureira suggested that the Flood Mitigation Committee address this question, stated that the structure of the Flood Mitigation Committee will be addressed at the next meeting and requested that an article be placed in the newspaper notifying residents of the committee and asking for volunteers.
No one else wished to be heard.
Mr. Pidgeon explained the request from the Long Hill Athletic Foundation’s for funding in the amount of $4,100 for scoreboards at Riverside Park. A discussion ensued. Mr. Sheola requested more time to research whether the item was funded in the 2006 budget or to find money in the 2007 budget. Mayor Vitureira directed that more research be conducted and the matter be revisited at the next meeting.
Mayor Vitureira opened the meeting to the public for questions or comments pertaining to this request. No one wished to be heard.
Mr. Sheola explained that the Township has a no refund policy for recreation programs, there have been a number of requests for refunds recently and noted policies utilized by other municipalities. A discussion ensued. There was a consensus to continue the no refund policy and determine extreme circumstances on a case by case basis.
Mayor Vitureira opened the meeting to the public regarding this issue. No one wished to be heard.
Mayor Vitureira stated that he attended a Freeholder sponsored conference on energy conservation and requested that Mr. Sheola contact the same company which the County utilized; the estimated cost of the review for the Township is $7,000. A discussion ensued. Mr. Aroneo noted that energy efficient equipment would be utilized for the pump stations and sewer system upgrades, the town hall building is relatively new and therefore would not yield much savings and instead suggested hiring a mechanical analyst to review the air conditioning system. Mr. Sheola explained that there is no obligation or cost to receive a proposal. The Governing Body authorized the request for a proposal. Mr. Briggs suggested that Mr. Sheola contact Len Hamilton who has been looking into other companies.
Mayor Vitureira opened the meeting to the public regarding this matter.
Dennis Sandow, Millington, inquired if the library would be included. Mr. Sheola responded in the affirmative. Mr. Sandow suggested including Riverside Park and installing a light switch by the door which would provide people exiting town hall 15 minutes worth of light in the parking lot. Mr. Aroneo suggested taking care of obvious matters rather than paying for a proposal by a company. Mr. Sheola noted that an electrician will be installing motion sensors in the bathrooms tomorrow. Mr. Aroneo suggested motion sensors in the parking lot.
No one else wished to be heard.
Mayor Vitureira announced that copies of sections of the Master Plan have been placed in the library and are being downloaded onto the website.
Mr. Briggs read by title:
Ordinance #209-07 entitled “An Ordinance Amending Ordinance #199-06 Pertaining to Salaries and Wages of Certain Officers and Employees of the Township of Long Hill for the Year 2007”.
Mr. Sheola explained that the ordinance separates the Administrator/Municipal Clerk positions, lowers the low end of the CFO salary range and adds a new section which allows for the creation of a part-time position out of any non-police and non-public works positions.
Mayor Vitureira opened the meeting to the public for a hearing on Ordinance #209-07.
Dennis Sandow, Millington, inquired if the combined position of Administrator/Clerk will remain as an option in the future. Mr. Pidgeon suggested that the ordinance be changed to show the position of Administrator/Clerk with a strikeout through it.
On motion of Mayor Vitureira, seconded by Mr. Briggs, and unanimous voice vote, that Ordinance 209-07 was amended to show the strike out of the combined Administrator/Clerk position.
Mr. Sandow inquired if the Deputy Clerk’s salary range has been checked against the Municipal Clerk’s salary range. Mayor Vitureira explained that these are just ranges and “there might be a reason to have it. In other words, if you have a Clerk who was a part-time Clerk, and a Deputy Clerk was a full-time Clerk it may work out that that’s the solution”. Mr. Sheola stated that the range has been reviewed and the Deputy Clerk’s range is lower.
No one else wished to be heard and Mayor Vitureira closed the hearing to the public.
On motion of Mr. Briggs, seconded by Mr. Aroneo, that Ordinance #209-07 be passed on final reading and adopted as published. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Absent
Mayor Vitureira Aye
Mr. Aroneo read by title:
Ordinance #212-07 entitled “Bond Ordinance Appropriating $1,880,100, and Authorizing the Issuance of $1,790,500 Bonds or Notes of the Township, for Various Improvements or Purposes Authorized to be Undertaken by the Township of Long Hill, in the County of Morris, New Jersey”.
Mr. Sheola noted some of the included items, explained funding and that the ordinance provides that the bonds/notes do not have to be issued all at once.
Mr. Aroneo inquired if BANs could be rolled into sewer debt through the State. Mr. Sheola stated that funding could be done through local money or with DEP but a lead time of 18 to 24 months is necessary to utilize DEP. Mr. Sheola explained that while sources can be combined at the onset, one cannot be used later on to offset another.
Mayor Vitureira opened the meeting to the public regarding ordinance 212-07. No one wished to be heard.
On motion of Mr. Aroneo, seconded by Mayor Vitureira, that Ordinance #212-07 was passed on first reading, published according to law, and that a public hearing hereon is scheduled for Wednesday, September 12, 2007 at 7:30 p.m. or soon thereafter, at the Municipal Building. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Absent
Mayor Vitureira Aye
Mayor Vitureira read by title:
Ordinance #213-07 entitled “An Ordinance Prohibiting Turning and Supplementing and Amending Chapter VII of the Township Code Entitled “Traffic”’.
Mr. Sheola explained that this ordinance is the result of a request that came through the traffic section of the police department in order to expedite traffic flow and to create a more favorable situation for pedestrians.
Chief Hedden explained the traffic problem and the new traffic plan. Mr. Briggs inquired regarding educating the public of the new regulations. Chief Hedden stated that literature will be sent home with students and an officer will be present once the ordinance is passed to assist in rerouting the traffic.
Mayor Vitureira opened the meeting to the public regarding ordinance 213-07. No one wished to be heard.
On motion of Mayor Vitureira, seconded by Mr. Briggs, that Ordinance #213-07 was passed on first reading, published according to law, and that a public hearing hereon be scheduled for Wednesday, September 12, 2007 at 7:30 p.m. or soon thereafter, at the Municipal Building. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Absent
Mayor Vitureira Aye
Mr. Briggs and Mr. Aroneo stated that they did not receive a copy of the bills. Mr. Aroneo suggested taking a break to review the bills. Mr. Sheola stated that there is also a list of amendments to the consent agenda based on the discussions which took place in executive session. Resolution 07-244 was pulled from the consent agenda.
Mayor Vitureira inquired regarding resolution 07-250, stating that the Township is prohibited from conducting the reviews in-house, and this should be reflected in the resolution.
On motion of Mayor Vitureira, seconded by Mr. Aroneo, and unanimous voice vote, resolution 07-250 was amended.
Mr. Sheola read by title additional resolutions: 07-251, 07-252, 07-253, 07-254, 07-255 and 07-256. Mayor Vitureira directed that these resolutions be considered individually.
Mayor Vitureira opened the meeting to the public for questions or comments regarding the consent agenda resolutions. No one wished to be heard.
On motion of Mayor Vitureira, seconded by Mr. Briggs, the following Consent Agenda Resolutions, with the exception of 07-244, were introduced and adopted as amended:
RESOLUTION 07-244
APPROVING PAYMENT OF BILLS
BE IT RESOLVED, that the Township Committee of the Township of Long Hill does hereby approve the payment of the bills as presented by the Chief Financial Officer.
BE IT FURTHER RESOLVED, that the bills list be appended to the official minutes.
RESOLUTION 07-245
AMENDING RESOLUTION 07-188 ENTITLED
APPOINTING 2007 STIRLING LAKE STAFF
BE IT RESOLVED by the Township Committee of the Township of Long Hill, in the County of Morris, State of New Jersey, that Resolution 07-188 appointing 2007 Stirling Lake Staff is hereby amended to include the following:
Name Position Rate of Pay/Hour
Danielle Jungles Lifeguard $ 8.50
Chris Arrighi Lifeguard $ 8.50
RESOLUTION 07-246
APPOINTING 2007 FIELD HOCKEY/LACROSSE CAMP DIRECTOR - ATKINS
BE IT RESOLVED that the Township Committee of the Township of Long Hill upon the advice and recommendation of Donna Mallery, Recreation Director, hereby appoints Lisa Atkins as 2007 Field Hockey/Lacrosse Camp Director at a rate of $25.00 per hour.
RESOLUTION 07-247
APPROVING GRADE ADVANCEMENT - MARCZEWSKI
BE IT RESOLVED, that the Township Committee of the Township of Long Hill, County of Morris, State of New Jersey, upon the advice and recommendation of Police Chief Daniel Hedden, does hereby approve the advancement of Officer James Marczewski to Officer Grade III, effective June 1, 2007 at an annual salary of $67,462.97, prorated for the remainder of the year.
BE IT FURTHER RESOLVED, that this advancement is consistent with the PBA 322 Collective Bargaining Agreement.
RESOLUTION 07-248
INSERTION OF SPECIAL ITEM OF REVENUE – STATE OF NEW JERSEY DEPT OF LAW & PUBLIC SAFETY AGGRESSIVE DRIVING GRANT
WHEREAS, N.J.S.A. 40 A:4-87 provides that the Director of Division of Local Government Services may approve the insertion of any special item of revenue in the budget or any county or municipality when such item shall have been made available by law and the amount thereof was not determined at the time of the adoption of the budget; and
WHEREAS, the Director may also approve the insertion of an item of appropriation for equal amount;
NOW, THEREFORE, BE IT RESOLVED, by the Township Committee of the Township of Long Hill, in the County of Morris, State of New Jersey hereby requests the Director of the Division of Local Government Services to approve the insertion of an item of revenue in the budget of the year 2007 in the sum of $4,000.000, which is now available as a Revenue from the State of New Jersey, Department of Law & Public Safety, Aggressive Driving Grant.
BE IT FURTHER RESOLVED by the like sum of $4,000.00 is hereby appropriated under the caption titled Aggressive Driving Grant; and
BE IT FURTHER RESOLVED, that the above is a result of funds from The State of New Jersey, Department of Law & Public Safety Grant in the amount of $4,000.00; and
BE IT FURTHER RESOLVED that two copies of this Resolution be filed with the Director of the Division of Local Government Services.
RESOLUTION 07- 249
A RESOLUTION AUTHORIZING FILING OF MORRIS COUNTY OPEN SPACE GRANT
BE IT RESOLVED by the Township Committee of the Township of Long Hill in the County of Morris, State of New Jersey as follows:
1. The Mayor, Township Clerk and Township Administrator are hereby authorized to execute and sign all documents necessary to effectuate the receipt of grant monies from the Morris County Open Space Program relative to the applications for Block 14602, Lots 11 & 12 (commonly known as 644 Meyersville Road, Meyersville) and Block 10801, Lot 6.01 (commonly known as 491 Valley Road, Gillette).
2. The Township accepts all conditions as set forth in the application.
TOWNSHIP OF LONG HILL
RESOLUTION 07- 250
A RESOLUTION AUTHORIZING UNIFORM CONSTRUCTION CODE PERMIT REVIEWS TO BE PERFORMED BY OTHER AGENCIES
WHEREAS, Chapter 23 of Title 5 of the New Jersey Administrative Code governs the Uniform Construction Code; and
WHEREAS, Section 4.5 of the Uniform Construction Code governs the administrative and enforcement of municipal enforcing agencies; and
WHEREAS, Sub-section 4.5(j) of the Uniform Construction Code, entitled “Conflict of Interest”, was recently amended to add public officials and employees having a direct or indirect control over the funding or operations of an enforcing agency, as well as their close relatives and household members, to the list of those whose project plans shall be reviewed and inspected by another enforcing agency in order to avoid an actual or potential situation in which code officials and inspectors might be subject to undue influence, whether actual or perceived; and
WHEREAS, any officials subject to the provisions of NJAC 23:5-4.5(j) will have their Uniform Construction Code permits reviewed, issued and inspected by the staff of an adjoining community; and
WHEREAS, the Township of Chatham, Morris County and the Township of Berkeley Heights, Union County, are the closest in proximity to the Township of Long Hill with which the Township of Long Hill does not share common personnel; and
WHEREAS, the Township of Chatham and the Township of Berkeley Heights have agreed to review, issue and inspect all Uniform Construction Code permits presented to the Township of Long Hill Construction Office for zoning and engineering reviews.
NOW, THEREFORE BE IT RESOLVED by the Township Committee of the Township of Long Hill in the County of Morris, State of New Jersey as follows:
1. Sub-section 4.5(j) of the Uniform Construction Code, entitled “Conflict of Interest”, was recently amended to add pubic officials and employees having a direct or indirect control over the funding or operations of an enforcing agency, as well as their close relatives and household members, to the list of those whose project plans shall be reviewed and inspected by another enforcing agency in order to avoid an actual or potential situation in which code officials and inspectors might be subject to undue influence, whether actual or perceived
2. Any and all Uniform Construction Code permits presented to the Township of Long Hill for zoning and engineering reviews shall be transferred to either the Township of Chatham or the Township of Berkeley Heights construction Offices for plan review, inspection and processing; and
3. Any and all Uniform Construction Code permits presented to the either the Township of Chatham or the Township of Berkeley Heights construction Offices for plan review, inspection and processing shall be accepted by the Township of Long Hill.
The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Absent
Mayor Vitureira Aye
Mr. Sheola read the following resolution:
RESOLUTION 07- 251
ACCEPTING RETIREMENT OF CFO ROSALIE TEBBS
BE IT RESOLVED by the Township Committee of the Township of Long Hill in the County of Morris, State of New Jersey as follows:
1. The Township Committee hereby accepts the retirement of CFO Rosalie Tebbs, effective August 1, 2007.
2. The Township Committee hereby authorizes the execution of a settlement agreement with Rosalie Tebbs to be finalized through negotiations.
3. This authorization is contingent upon Rosalie Tebbs’ signing a general release in form acceptable to the Township Attorney.
Mayor Vitureira thanked Ms. Tebbs for her years of service and for continuing to serve as a consultant during the transition. Mr. Aroneo thanked Ms. Tebbs for her years of service and wished her well in her retirement. Mr. Briggs stated that as a member of the finance committee, Ms. Tebbs always provided requested information promptly.
Mayor Vitureira opened the meeting to the public regarding this resolution. No one wished to be heard.
On motion of Mayor Vitureira, seconded by Mr. Briggs, Resolution #07-251 was approved. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Absent
Mayor Vitureira Aye
Mr. Sheola read the following resolution:
RESOLUTION 07-252
APPOINTING CHIEF FINANCIAL OFFICER
WHEREAS, Ms. Rosalie Tebbs will retire as the Township Chief Financial Officer (“CFO”) effective August 1, 2007 in accordance with Resolution and Stipulation of the Township of Long Hill and;
WHEREAS, the Township of Long Hill is in need of the services of a Certified Municipal Finance Officer pursuant to N.J.S.A. 40A:9-140.13; and
WHEREAS, Richard J. Sheola has the necessary license, education and experience to serve as a Chief Financial Officer; and
WHEREAS, the Township Committee pursuant to the provisions of N.J.A. 40A:9-140.13, et seq., Richard J. Sheola, Certified Municipal Finance Officer License Number 73 is appointed as Chief Finance Officer, effective August January 1, 2007 and expiring July December 31, 2011 2010; and
WHEREAS, in accordance with Resolution 07-175, Richard J. Sheola will receive his normal compensation for his additional duties as Chief Municipal Finance Officer.
NOW, THEREFORE, BE IT RESOLVED that the Township Committee of the Township of Long Hill in the County of Morris, State of New Jersey as follows:
1. Richard J. Sheola, Certified Municipal Finance Officer License Number 73, is hereby appointed Chief Finance Officer for the Township of Long Hill for the term effective August January 1, 2007 and expiring July December 31, 2011 2010 at no additional compensation.
2. A certified true copy of this resolution is to be forwarded to the Division of Local Government Services, Department of Community Affairs, State of New Jersey.
Mayor Vitureira opened the meeting to the public regarding this resolution. No one wished to be heard.
Mr. Aroneo thanked Mr. Sheola for taking on this responsibility. Mr. Pidgeon explained that the appointment is effective tonight and expires January 31, 2010; the four year term begins January 1, 2007.
On motion of Mayor Vitureira, seconded by Mr. Aroneo, Resolution #07-252 was approved. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Absent
Mayor Vitureira Aye
Mr. Sheola read the following resolution:
RESOLUTION 07-253
AWARD CONTRACT UNDER FAIR AND OPEN PROCEDURES FOR
CONSTRUCTION INSPECTION -
MAIN AVENUE REVITALIZATION
BE IT RESOLVED by the Township Committee of the Township of Long Hill in the County of Morris, State of New Jersey as follows:
1. The Township Engineer solicited proposals from qualified firms on June 1, 2007 and four (4) responses were received.
2. T&M Associates submitted the lowest price for Construction Administration services at an amount not to exceed $9,689.00.
3. The Mayor and Clerk are hereby authorized to sign an agreement with T&M Associates for Construction Administration services for the Main Avenue Revitalization Project.
4. The Finance Officer has certified sufficient funds are available under account C-04-55-110-001-C.
Mr. Sheola explained that a construction administration firm is necessary for the job due to the complexity of federal regulations. Mayor Vitureira opened the meeting to the public regarding this resolution. No one wished to be heard.
On motion of Mayor Vitureira, seconded by Mr. Briggs, Resolution #07-253 was approved. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Absent
Mayor Vitureira Aye
Mr. Sheola read the following resolutions:
RESOLUTION 07-254
AMENDING RESOLUTION 07-188 ENTITLED
APPOINTING 2007 STIRLING LAKE STAFF
BE IT RESOLVED by the Township Committee of the Township of Long Hill, in the County of Morris, State of New Jersey, that Resolution 07-188 appointing 2007 Stirling Lake Staff is hereby amended to include the following:
Name Position Rate of Pay/Hour
Lauren Laverio Lifeguard $10.00
Mike Stanch Lifeguard $10.00
Melanie Roshto Lifeguard $ 9.50
Chris Arrighi Lifeguard $ 8.75
Erica Jungles Lifeguard $ 8.75
RESOLUTION 07-255
AMENDING RESOLUTION 07-209 ENTITLED APPOINTING 2007 SUMMER RECREATION PLAYGROUND PERSONNEL
BE IT RESOLVED by the Township Committee of the Township of Long Hill, in the County of Morris, State of New Jersey, that Resolution 07-209 appointing 2007 Summer Recreation Playground Personnel is hereby amended to include the following:
Name Position Salary Pr Hr.
Tyler Parchment Counselor $ 9.00
Mayor Vitureira opened the meeting to the public for questions or comments regarding resolutions 07-254 and 07-255.
On motion of Mayor Vitureira, seconded by Mr. Aroneo, Resolution #07-254 and #07-255 were approved. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Absent
Mayor Vitureira Aye
Mr. Pidgeon stated that resolution 07-256 is regarding adopting the Government Records Council model OPRA public records request form.
RESOLUTION 07-256
ADOPTING GOVERNMENT RECORDS COUNCIL MODEL OPEN PUBLIC RECORDS FORM FOR THE TOWNSHIP OF LONG HILL
BE IT RESOLVED by the Township Committee of the Township of Long Hill, in the County of Morris, State of New Jersey the Model Open Public records Form prescribed by the Government Records Council is hereby adopted as the Official Open Pubic records Request form for the Township of Long Hill, New Jersey.
Mr. Pidgeon explained that when OPRA was first instated, various models of the form existed and the Township adopted one of them; since then the GRC has adopted a model form, someone questioned some aspects of the Township’s current request form and it was his recommendation to adopt the GRC model form.
Mayor Vitureira opened the meeting to the public regarding this resolution.
Dennis Sandow, Millington, inquired if the old forms will still be acceptable. Mr. Sheola responded in the negative.
On motion of Mayor Vitureira, seconded by Mr. Aroneo, Resolution #07-256 was approved. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Absent
Mayor Vitureira Aye
Mayor Vitureira opened the meeting to the public.
Suzanne Dapkins, Gillette, thanked the Township for applying for the Open Space Grant and inquired if the Governing Body intended to skip over the Employee/Volunteer Recognition discussion item. Ms. Dapkins stated that she started the practice when she was Mayor, it was relatively inexpensive and the employee and volunteer dinners were combined to save money. Mayor Vitureira stated that the dinner will be held on November 1st pending approval of the Township Committee.
On motion of Mr. Aroneo, seconded by Mayor Vitureira, that permission to hold the Employee/Volunteer Recognition Dinner on November 1, 2007 be granted. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Absent
Mayor Vitureira Aye
Mr. Sheola stated that some details need to be worked out and suggested that one member of the Governing Body work with the staff regarding the issues. Mr. Aroneo volunteered. Mr. Sheola stated that the employees working on the dinner will be: Ms. Tsimboukis, Ms. Imiolek, Ms. Macaluso and Mr. Sheola.
Dennis Sandow, Millington, thanked the employees who helped make the bike race a success and spoke regarding the site triangle at the corner of Northfield and Valley Road and relocating the stop sign. Mayor Vitureira directed Mr. Sheola and Chief Hedden to look into the matter. Mr. Aroneo stated that another resident has requested that the intersection of Carlton Road and Long Hill Road be examined, suggested that the police make a list of intersections with site problems and that residents be notified prior to trimming. Mr. Sandow stated that the municipal parking lot is hazardous and suggested creating a traffic control ordinance.
Gary Pratt, Gillette, thanked the Governing Body for expanding the senior bus service to the library and voiced concern regarding aggressive and misleading Verizon salesmen. Mr. Pidgeon explained that solicitors must register with the police department, while the ordinance limits time, the Township cannot restrict frequency and noted that complaints can be voiced to Verizon. Mayor Vitureira directed Mr. Sheola to send a letter to Verizon. Mr. Aroneo inquired regarding the results of Assemblyman Bramnick’s conversations with Verizon and suggested contacting Assemblyman Bramnick. Mayor Vitureira stated that he was advised of a procedure being in place.
Dennis Sandow, Millington, suggested changing the solicitation ordinance to read that hang tags cannot be left on doors. Mayor Vitureira directed Mr. Pidgeon to look into the matter.
No one else wished to be heard and Mayor Vitureira closed the meeting to the public.
The Township Committee recessed at 9:26 p.m.
*The Township committee reconvened at 10:00 p.m.
RESOLUTION 07-244
APPROVING PAYMENT OF BILLS
BE IT RESOLVED, that the Township Committee of the Township of Long Hill does hereby approve the payment of the bills as presented by the Chief Financial Officer.
BE IT FURTHER RESOLVED, that the bills list be appended to the official minutes.
On motion of Mayor Vitureira, seconded by Mr. Briggs, that resolution 07-244 was approved. The vote was as follows:
Mr. Aroneo Aye
Mr. Briggs Aye
Mr. Collins Absent
Mayor Vitureira Aye
On motion of Mr. Briggs, seconded by Mr. Aroneo and unanimous voice vote, the meeting adjourned at 10:02 p.m.
Respectfully submitted,
______________________________
Anna Imiolek, RMC
Deputy Municipal Clerk
* The recorder was not turned back on when the Township Committee reconvened at 10:00 p.m. The italicized portion was compiled from information provided by Mr. Sheola.
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